January 8, 2025 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus for December 11, 2024

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

7.B. Meeting Minutes Consensus:  December 11, 2024

7.C. Public Comments (if any)

7.D. Agenda Items

7.D.1. Discussion Items
a. February Equity Theme: Awareness
    i.    Presenter: Rock Cut
b. Building Equity Highlights

7.E. New Business

7.E.1. a.  Other Items

7.F. Announcements and Updates
    a. Next Meeting Date: February 5, 2025
        i.       Topic: Equity vs. Equality
        ii.       Presenter: Windsor 
    b. Equity Monthly Themes

7.G. Adjourn

8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

8.A. Roll Call:  Rebecca Carlson, Megan Hastings, Michelle Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
E Team members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

8.B. Meeting Minutes Consensus:  December 11, 2024

8.C. Public Comments (if any)

8.D. Agenda Items

8.E. Adjourn

9. POLICY:  (Approximately 60 minutes)
Administrator:  Terrell Yarbrough, Superintendent

9.A. Roll Call:  Michael Sterling, Larry Smith, Terrell Yarbrough, Kris Arduino, Josh Aurand, Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

9.B. Meeting Minutes Consensus:  July 10, 2024

9.C. Public Comments (if any)

9.D. Agenda:

9.D.1. 1-8-25 Policy Chart

9.D.2. # 117 Press Memo (October 2024)

9.D.3. Current & Press Policies by Assignee

9.D.3.a. Jason Blume, Assistant Superintendent for Communications & Community Relations

9.D.3.b. Dr. Terrell Yarbrough, Superintendent

9.D.3.c. Josh Aurand, Assistant Superintendent for Business & Operations

9.D.3.d. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

9.D.3.e. Heidi Lange, Director of Student Support Services

9.D.3.f. Dr. Michelle Erb, Assistant Superintendent of Curriculum & Instruction

9.E. Adjourn

10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee

10.B. Meeting Minutes Consensus:  December 11, 2024

10.C. Public Comments (if any)

10.D. Agenda Items

10.D.1. Recommendation to accept September and October 2024 Treasurer's Report 

10.D.2. Recommendation to award bus bid to Central States Bus Sales for five Conventional Style buses at a cost of $681,600 and five Transit Style Front Engine buses at a cost of $795,000, for a total cost of $1,476,600

10.D.3. Resolution providing for the issue of not to exceed $5,750,000 General Obligation School Bonds, Series 2025, for the purpose of altering and reconstructing school buildings and purchasing and installing equipment therein for prevention and safety, energy conservation and school security purposes, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the proposed sale of said bonds to the purchaser thereof

10.D.4. Recommendation to approve a Grant of Easement with Com-Ed for placing electrical poles on Swanson Rd solar project

10.D.5. Recommendation to approve an agreement with Client First Technology Consulting for fiber optic E-rate design and RFP preparation at a cost of $13,570

10.E. Adjournment