September 23, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Olson Park Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  September 9, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Rebecca Carlson, Board member

10.B. Larry Smith, Board member

10.C. Megan Hastings, Board Member

10.C.1. Next Education Committee meeting:  October 9, 2024 @ 4:30 p.m.

10.D. Evelyn Meeks, Secretary

10.D.1. Next Equity & Social Justice Meeting:  October 9, 2024 @ 4:30 p.m.

10.E. Michael Sterling, President

10.E.1. Next Regular Board Meeting:  October 15, 2024 @ 6:00 p.m.

10.E.2. Next Policy Committee Meeting:  October 9, 2024 @ 4:30 p.m.

10.F. Kurt Thompson, Vice President

10.F.1. Next Business Services Committee meeting:  October 9, 2024 @ 4:30 p.m.

10.G. Aaron McKnight, Board member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. FY 25 Budget Public Hearing Report and recommendation to adopt FY 25 Tentative Budget with changes recommended as the FY 25 Final Budget

11.B.4.  Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem Middle School and Hoffman Campus for re-roofing project

11.B.5. Recommendation to approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance for roof projects

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act (FOIA) request submitted by Jan Mansfield on September 6, 2024 requesting additional Board member communications from August 1, 2022 and October 31, 2022, and the District's five-day extension request to respond by September 20, 2024.

11.D.2. Freedom of Information Act Request (FOIA) submitted by Owen Wang of Rockford Sun on September 19, 2024, requesting a pdf copy of the District's school evacuation plan, and the District's response dated September 19, 2024, including the District website link for safety protocols and procedures.

11.D.3. Redistricting discussion

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve adoption of FY 25 Tentative Budget with recommended changes as the FY 25 Final Budget

13.C. Approve Memorandum of Understanding with Hagney Architects for Harlem Middle School and Hoffman Campus for re-roofing project

13.D. Approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance for roof projects

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment