August 19, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. A Moment of Silence for High School student, Jazlyn Davidson

5. Approval of Agenda

6. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

7. Approval of Board Meeting Minutes:  Regular & Closed July 18, 2024 minutes and August 12, 2024 Special Board Minutes & Closed Minutes

8. Jason Blume, Assistant Superintendent for Communications & Community Relations

8.A. Awards and Recognitions

9. Comments from the Community

10. Approval of Bills

10.A. Payables Summary

10.B. Voided Checks

10.C. Payroll Voucher(s)

10.D. Accounts Payable Warrants

11. Communications and Committee Reports

11.A. Kurt Thompson, Vice President

11.A.1. Next Business Services Committee meeting:  September 4, 2024 at 4:30 p.m.

11.B. Evelyn Meeks, Secretary

11.B.1. Next Equity & Social Justice Meeting:  September 4, 2024 @ 4:30 p.m.

11.C. Aaron McKnight, Board member

11.D. Rebecca Carlson, Board member

11.E. Larry Smith, Board member

11.F. Megan Hastings, Board Member

11.F.1. Next Education Committee meeting:  September 4, 2024 @ 4:30 p.m.

11.G. Michael Sterling, President

11.G.1. Next Regular Board Meeting:  September 9, 2024 @ 6:00 P.M.

11.G.2. Next Policy Committee Meeting:  September 4, 2024 @ 4:30 p.m.

11.G.3. Recommendation to approve Second Reading of Policy Update Recommendations from July 18, 2024 First Reading and July 10, 2024 Policy Committee

11.G.4. Recommendation to destroy audio recordings more than 18 months old (2022)

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A.1. Recommendation to approve Student Travel Requests:

12.A.2. Recommendation to approve School Improvement Plans for Harlem High School, Machesney, Maple, Marquette, Olson Park, Parker Center, Ralston, Rock Cut, and Windsor

12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

12.B.1. Recommendation to approve Resolution Declaring Surplus Property:

12.B.2. Recommendation to approve Facility Requests:

12.B.3. Presentation of FY25 Tentative Budget, Recommendation to approve FY25
Tentative Budget Resolution and Set Public Hearing for September 23, 2024 at 5:40 PM

12.B.4. Recommendation to approve a three-year agreement with Perry Weather for an outdoor warning system at a cost of $3,650/year

12.B.5. Recommendation to approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,560, paid with School Improvement Grant

12.B.6. Recommendation to approve an independent contractor agreement with Maria Ragonese for speech and language services at $100/hour up to 15 hours per week from August 15, 2024 to June 1, 2025

12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum

12.C.2. Resignations

12.D. Dr. Terrell Yarbrough, Superintendent

12.D.1. Freedom of Information Act Request (FOIA) dated July 12, 2024 from Sheri Reid of Smart Procdure requesting purchasing records from 4-10-24 through current date and the District's response with inclusive records dated July 18, 2024.

12.D.2. Freedom of Information Act Request (FOIA) submitted by Jan Mansfield on July 2, 2024 requesting emails between the Board of Education Members and Superintendent (individual and group); the District's 5 day extension request and District's final response sent to requester which included responsive emails from March 2024 through July 2, 2024.

12.D.3. Freedom of Information Act Request (FOIA) submitted on July 15, 2024, from Jennifer Laureano requesting a video clip of her student dated back to May 22, 2024 and the District's response dated July 25, 2024 denying the request under FOIA and treating the request as a Student Records Request and inclusive records

12.D.4. Freedom of Information Act Request (FOIA) submitted by Dan Williams on August 1, 2024 requesting vendor bussing contracts for the past year and the District's response dated August 2, 2024 with inclusive information.

12.D.5. Recommendation to approve updated Harlem Athletic Department Philosophy (Target Policy)

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

14. ACTION ITEMS

14.A. Approve Second Reading of Policy Update Recommendations from July 18, 2024 First Reading and July 10, 2024 Policy Committee 

14.B. Approve destruction of audio recordings older than 18 months (2022)

14.C. Approval of School Improvement Plans:  Harlem High School, Machesney, Maple, Marquette, Olson Park, Parker Center, Ralston, Rock Cut, Windsor

14.D. Approve Resolution Declaring Surplus Property

14.E. Approve FY25 Tentative Budget Resolution and Public Hearing Set for September 23, 2024 at 5:40 p.m.

14.F. Approve a three-year agreement with Perry Weather for an outdoor warning system at a cost of $3,950 for the first year, and $3,600 for the 2nd and 3rd year

14.G. Approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,560, paid with School Improvement Grant 

14.H. Approve an independent contractor agreement with Maria Ragonese for speech and language services at $100/hour up to 15 hours per week from August 15, 2024 to June 1, 2025

14.I. Approve updated Harlem Athletic Department Philosophy (Target Policy)

15. Announcements and Discussion:  

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

18. Adjournment