May 13, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Ralston Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular and Closed Minutes of April 29, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Larry Smith, Board member

10.A.1. Next Education Committee meeting:  June 13, 2024 @ 4:30 p.m. 

10.B. Megan Hastings, Board Member

10.B.1. Next Policy Committee Meeting:  June 17, 2024 @ 4:30 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  July 10, 2024 @ 4:30 p.m. (Harlem Administration Center)

10.D. Michael Sterling, President

10.D.1. Next Regular Board Meeting:  June 10, 2024 @ 6:00 p.m.

10.D.2. Recommendation to approve the revised Committee of the Whole Meetings Schedule beginning at 4:30 p.m. (Harlem Administration Center, Board room)

10.D.3. Noted that the Board Governance Application must be submitted by July 1, 2024 and asked for consensus to submit the Application

10.D.4. Recommendation to approve Amendment to Superintendent's Employment Agreement as discussed in closed session on April 29, 2024

10.D.5. Recommendation to approve final 2024-2025 Superintendent Goals as discussed in closed session on April 29, 2024

10.E. Kurt Thompson, Vice President

10.E.1. Next Business Services Committee meeting:  June 5, 2024 @ 5:30 p.m.

10.F. Aaron McKnight, Board member

10.G. Rebecca Carlson, Board member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Presentation of School Improvement Plan for Loves Park Elementary

11.A.3. Presentation of School Improvement Plan for Harlem Middle School

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept March 2024 Treasurer's Report

11.B.4. Recommendation to approve a one (1) year contract with Vertiv Corporation for $6,271.10, paid with District funds.

11.B.5. Recommendation to approve an agreement with Seesaw for a three (3) year subscription for a total cost of $69,921 paid with Title IV

11.B.6. Recommendation to approve an agreement with Teaching Strategies gold for one (1) year subscription at $7,740 paid with local funds.

11.B.7. Recommendation to approve an agreement with Mystery Science for a one (1) year subscription at a total cost of $11,960 paid with local funds.

11.B.8. Recommendation to approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $50,573.60, paid with local funds

11.B.9. Recommendation to approve a one (1) renewal with Istation en Espanol Program with Professional Development training for a total of $6,495, paid with Title II & Title IV

11.B.10. Recommendation to approve an agreement with MusicPlay Online for a one-year subscription for a cost of $1,000, paid with Title IV funds

11.B.11. Recommendation to approve a one (1) year agreement with Second Step for online curriculum subscription for a cost of $4,095, paid with Title IV

11.B.12. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV

11.B.13. Recommendation to approve an agreement with Hagney Architects

11.B.14. Recommendation to approve an agreement with GSF for custodial substitutes for the District 

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) submitted by D Arvayo on April 24, 2024, requesting all made or paid invoices for paint purchases over the past five years and the District's response dated May 3, 2024 with included responsive documents.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve the revised Committee of the Whole Meetings Schedule beginning at 4:30 p.m. (Harlem Administration Center, Board room)

13.B. Approve Amendment to Superintendent's Employment Agreement as discussed in closed session on April 29, 2024 

13.C. Approve final 2024-2025 Superintendent Goals as discussed in closed session on April 29, 2024 

13.D. Approve Resolution Declaring Surplus Property

13.E. Approve acceptance of March 2024 Treasurer's Report

13.F. Approve a one (1) year contract with Vertiv Corporation for $6,271.10, paid with District funds.

13.G. Approve an agreement with Seesaw for a three (3) year subscription for a total cost of $69,921 paid with Title IV

13.H. Approve an agreement with Teaching Strategies gold for one (1) year subscription at $7,740 paid with local funds.

13.I. Approve an agreement with Mystery Science for a one (1) year subscription at a total cost of $11,960, paid with local funds.

13.J. Approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $50,573.60, paid with local funds

13.K. Approve a one (1) renewal with Istation en Espanol Program with Professional Development training for a total of $6,495, paid with Title II & Title IV

13.L. Approve an agreement with MusicPlay Online for a one year subscription for a cost of $1,000, paid with Title IV funds

13.M. Approve a one (1) year agreement with Second Step for online curriculum subscription for a cost of $4,095, paid with Title IV

13.N. Approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV

13.O. Approve an agreement with Hagney Architects

13.P. Approve an agreement with GSF for custodial substitutes for the District 

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Approve Memorandum of Understanding between Harlem Board of Education and Harlem Federation of Teachers (HFT) - Teachers Without a Teaching Degree as discussed in closed session.

17. Adjournment