February 26, 2024 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Rock Cut Students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Regular & Closed Board Meeting Minutes:  February 12, 2024

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Executive Session to discuss Employment of Personnel (5 ILCS 120/2@(1))

10. Approval of Bills

10.A. Payables Summary

10.B. Voided Checks

10.C. Payroll Voucher(s)

10.D. Accounts Payable Warrants

11. Communications and Committee Reports

11.A. Kurt Thompson, Vice President

11.A.1. Next Business Services Committee meeting:  March 6, 2024 @ 5:30 p.m. at Harlem High School Room W145

11.B. Evelyn Meeks, Secretary

11.B.1. Next Equity & Social Justice Meeting:  March 21, 2024 @ 4:30 p.m.

11.C. Aaron McKnight, Board member

11.D. Rebecca Carlson, Board member

11.E. Larry Smith, Board member

11.E.1. Next Education Committee meeting:  February 27, 2024 @ 4:30 p.m.

11.F. Megan Hastings, Board Member

11.F.1. Next Policy Committee Meeting:  April 22, 2024 @ 4:30 p.m.

11.G. Michael Sterling, President

11.G.1. Next Regular Board Meeting:  March 11, 2024 @ 6:00 p.m.

11.G.2. Recommendation to destroy audio recordings from July 2021 through June 2022 (recordings older than 18 months)

12. Administrative Reports

12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

12.A.1. Recommendation to approve Student Travel Requests:

12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

12.B.1. Recommendation to approve Resolution Declaring Surplus Property:

12.B.2. Recommendation to approve Facility Requests:

12.B.3. Recommendation to approve Resolution Providing for Abatement of 2023 Taxes in order to obtain Fiscal Year 2024 Property Tax Relief Grant

12.B.4. Recommendation to approve Resolution Providing for Abatement of 2024 Taxes in order to obtain Fiscal Year 2024 Property Tax Relief Grant

12.B.5. Recommendation to approve a three-year contract with Marathon Health to operate the On-Site Health Clinic at Harlem High School

12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

12.C.1. Recommendation to approve Personnel Agenda & Addendum

12.C.2. Resignations

12.C.3. Recommendation to approve restructured job description for Secretary to Assistant Superintendent for Communications and Community Relations

12.C.4. Recommendation to approve Memorandum of Understanding between the Harlem Federation of Teachers, Harlem Federation of Support Staff & Harlem Board of Education to amend provisions of the 2022-2025 Collective Bargaining Agreement  as to Level B Secretary, HMS Athletic Secretary/Main Office Receptionist and Level C Secretary, Secretary to the Assistant Superintendent of Communications and Community Relations (formerly Parent Resource Secretary)

12.C.5. Recommendation to approve Memorandum of Understanding between the Harlem Federation of Teachers, Harlem Federation of Support Staff & Harlem Board of Education to amend the provisions of the 2022-2025 Collective Bargaining Agreement to specify twelve (12) month secretarial employees options when District offices are closed, or due to unusual or emergency circumstances

12.D. Dr. Terrell Yarbrough, Superintendent

12.D.1. Freedom of Information Act Request (FOIA) submitted on February 5, 2024 by Megan Hastings requesting all emails sent or forwarded from rebecca.carlson@harlem122.org and the District's response dated February 20, 2024 with responsive documents sent to requestor.

13. Consent Agenda

13.A. Approve Personnel Agenda & Addendum

13.B. Approve Student Travel Request(s)

13.C. Approve Facility Request(s)

14. ACTION ITEMS

14.A. Approve Resolution Declaring Surplus Property

14.B. Approve destruction of audio recordings from July 2021 through June 2022 (recordings older than 18 months)

14.C. Approve Resolution Providing for Abatement of 2023 Taxes in order to obtain Fiscal Year 2024 Property Tax Relief Grant

14.D. Approve Resolution Providing for Abatement of 2024 Taxes in order to obtain Fiscal Year 2024 Property Tax Relief Grant

14.E. Approve a three-year contract with Marathon Health to operate the On-Site Health Clinic at Harlem High School

14.F. Approve restructured job description for Secretary to Assistant Superintendent for Communications and Community Relations

14.G. Approve Memorandum of Understanding between the Harlem Federation of Teachers, Harlem Federation of Support Staff & Harlem Board of Education to amend provisions of the 2022-2025 Collective Bargaining Agreement as to Level B Secretary, HMS Athletic Secretary/Main Office Receptionist and Level C Secretary, Secretary to the Assistant Superintendent of Communications and Community Relations (formerly Parent Resource Secretary)

14.H. Approve Memorandum of Understanding between the Harlem Federation of Teachers, Harlem Federation of Support Staff & Harlem Board of Education to amend the provisions of the 2022-2025 Collective Bargaining Agreement to specify twelve (12) month secretarial employees options when District offices are closed, or due to unusual or emergency circumstances

15. Announcements and Discussion:  

16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

17. ACTION ITEMS AFTER CLOSED SESSION

17.A. Tenured Teacher Disciplinary Actions for Employee # 2023-2024-2

17.B. Tenured Teacher Disciplinary Actions for Employee # 2023-2024-3

18. Adjournment