February 12, 2024 at 6:00 PM - Regular Board Meeting REVISED
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Windsor Elementary students
Presenter:
Kasie Kosinski, Windsor Principal
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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6. Approval of Board Meeting Minutes: January 18, 2024
Attachments:
()
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7. Jason Blume, Assistant Superintendent for Communications & Community Relations
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7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
Attachments:
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
Attachments:
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9.D. Accounts Payable Warrants
Attachments:
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10. Communications and Committee Reports
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10.A. Evelyn Meeks, Secretary
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10.A.1. Next Equity & Social Justice Meeting: February 22, 2024 @ 4:30 p.m. (HHS, Room W-145)
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10.B. Aaron McKnight, Board member
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10.C. Rebecca Carlson, Board member
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10.D. Larry Smith, Board member
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10.D.1. Next Education Committee meeting: February 27, 2024 @ 4:30 p.m.
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10.E. Megan Hastings, Board Member
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10.E.1. Next Policy Committee Meeting: February 20, 2024 @ 4:30 p.m.
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10.F. Michael Sterling, President
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10.F.1. Next Regular Board Meeting: February 26, 2024 @ 6:00 p.m.
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10.F.2. Recommendation to approve Second Readings of First Reading Policy Recommendations from December 11, 2023
Attachments:
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10.G. Kurt Thompson, Vice President
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10.G.1. Next Business Services Committee meeting: March 6, 2024 @ 5:30 p.m. at Harlem High School
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
Attachments:
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11.A.2. Recommendation to approve 2024-2025 District Calendar
Attachments:
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11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
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11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
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11.B.2. Recommendation to approve Facility Requests:
Attachments:
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11.B.3. Recommendation to accept November 2023 and December 2023 Treasurer Reports
Attachments:
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11.B.4. Recommendation to approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $30,000
Attachments:
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11.B.5. Recommendation to approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 25, 2024, for graduation ceremonies with a deposit of $3,500
Attachments:
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11.B.6. Recommendation to approve an agreement with CDW-Government LLC for installation and configuration services for network upgrade for the total cost before E-Rate is $987,099.68 and total cost after E-Rate for eligible products and 5 year service and support is $236,547.56
Attachments:
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11.B.7. Recommendation to approve an Independent Contractor Agreement with Maria Ragonese to provide speech and language services at $100/hour for 15 hours/week for 12 weeks, paid by IDEA
Attachments:
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11.B.8. Recommendation to approve paying students for internships
Attachments:
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11.B.9. Recommendation to approve Clean School Bus Rebate Program Application
Attachments:
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11.B.10. Recommendation to approve an agreement with the Regional Office of Education #17 for four (4) days of Instructional Coaching Services for Next Generation Science Standards (NGSS) at a cost of $4,000, paid with Title II
Attachments:
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11.B.11. Recommendation to approve Memorandum of Understanding with DLA for roof replacement of three sections at the high school
Attachments:
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
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11.C.2. Resignations
Attachments:
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. Freedom of Information Act Request (FOIA) submitted by Sheri Reid of Smart Procure on January 16, 2024 requesting purchasing records from 10-18-23 to current, and the District's response dated January 17, 2024, including responsive documents.
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11.D.2. Freedom of Information Act Request (FOIA) submitted on January 17, 2024, by Nathan Mihelich from Illinois Retired Teachers requesting information on certified staff who are retiring this school year and the District's response with information included dated January 19, 2024.
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11.D.3. Freedom of Information Act Request (FOIA) submitted on February 5, 2024 by Megan Hastings requesting all emails sent or forwarded from rebecca.carlson@harlem122.org
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12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approve Second Reading of Policy Recommendations from December 11, 2023 First Readings
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13.B. Approve 2024-2025 District Calendar
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13.C. Approve Resolution Declaring Surplus Property
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13.D. Approve Acceptance of November 2023 and December 2023 Treasurer Reports
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13.E. Approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $30,000
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13.F. Approve an agreement with ASM Rockford for the rental of BMO Harris Bank Center on Saturday, May 25, 2024, for graduation ceremonies with a deposit of $3,500.
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13.G. Approve an agreement with CDW-Government LLC for installation and configuration services for network upgrade for the total cost before E-Rate is $987,099.68 and total cost after E-Rate for eligible products and 5 year service and support is $236,547.56
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13.H. Approve an Independent Contractor Agreement with Maria Ragonese to provide speech and language services at $100/hour for 15 hours/week for 12 weeks, paid by IDEA
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13.I. Approve paying students for internships
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13.J. Approve Clean School Bus Rebate Program Application
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13.K. Approve an agreement with the Regional Office of Education #17 for four (4) days of Instructional Coaching Services for Next Generation Science Standards (NGSS) at a cost of $4,000, paid with Title II
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13.L. Approve Memorandum of Understanding with DLA for roof replacement of three sections at the high school
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14. Announcements and Discussion:
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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16.A. Consideration and Possible Action on Employee Discipline #2023-2024-2
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16.B. Consideration and Possible Action on Employee Discipline #2023-2024-3
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16.C. Consideration and Possible Action on Employee Paid Administrative Leave #2023-2024-4
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17. Adjournment
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