December 11, 2023 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Marquette Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:

6.A. Regular & Closed Minutes of November 13, 2023 

6.B. Regular & Closed Minutes of Special Meeting of November 20, 2023

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions:

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  Tuesday, January 16, 2024 @ 6:00 p.m.

10.A.2. Next Policy Committee Meeting:  February 20, 2024 @ 4:30 p.m.

10.A.3. Recommendation to approve First Reading of Policy Updates from November 15, 2023 Policy Committee

10.B. Kurt Thompson, Vice President

10.B.1. Next Business Services Committee meeting:  January 10, 2024 @ 5:30 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  December 21, 2023 @ 4:30 p.m.

10.D. Aaron McKnight, Board member

10.E. Rebecca Carlson, Board member

10.F. Larry Smith, Board member

10.F.1. Next Education Committee meeting:  December 19, 2023 @ 4:30 p.m.

10.G. Megan Hastings, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept July and August 2023 Treasurer's Reports

11.B.4. Recommendation to accept FY23 Audit by Sikich

11.B.5. Recommendation to approve the award of bid to Larson Equipment & Furniture for the purchase and installation of cafeteria tables at Ralston Elementary for a total cost of $72,923.

11.B.6. Recommendation to approve an agreement with ARC Design to provide design and working drawings for the 2024 summer pavement replacement project.

11.B.7. Recommendation to approve an agreement with Per Mar Security to update the monitoring system at Rock Cut Elementary

11.B.8. Recommendation to approve an agreement with the Regional Office of Education for Teacher Institute Wellness Fair Professional Development at a cost of $6,025. paid with Title II funds.

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request submitted on September 26, 2023 from Laura Quesada of Coca Cola requesting the most recent beverage contract and the District's response dated November 14, 2023 with attached responsive documents

11.D.2. Freedom of Infornation Act Request submitted on October 31, 2023 from William Ingalls of WREX, requesting email information on a personnel matter and the District's response dated November 16, 2023 to a narrowed request with appropriate information attached

11.D.3. Freedom of Information Act Request submitted on November 16, 2023 from Katharine Casey of Science of Reading Illinois submitted on November 16, 2023, which is a duplicated request for curricular information grades K-3

11.D.4. Freedom of Information Act Request submitted on November 26, 2023 by Patrick Lee requesting latest IAQ and Environmental Testing for schools.

11.D.5. Freedom of Information Act Request submitted on October 16, 2023 from Michael Rost, CEO of Allium Data requesting information on the property & casualty insurance for all lines of insurance and the District's response dated November 21, 2023 attaching requested documents

11.D.6. Freedom of Information Act Request submitted on October 12, 2023 from Molly McCann requesting information for RFP's and Bids related to school photography vendors and the District's Response dated November 21, 2023 attaching relative documents

11.D.7. Long-Range Plan Update

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve First Reading of Policy Updates from November 15, 2023 Policy Committee Recommendations

13.B. Approve Resolution Declaring Surplus Property

13.C. Approve acceptance of July and August 2023 Treasurer's Reports

13.D. Approve acceptance of FY23 Audit by Sikich

13.E. Approve the award of bid to Larson Equipment & Furniture for the purchase and installation of cafeteria tables at Ralston Elementary, for a total cost of $ 72,923.

13.F. Approve an agreement with ARC Design to provide the design and working drawings for the 2024 summer pavement replacement project.

13.G. Approve an agreement with Per Mar Security to update the monitoring system at Rock Cut Elementary

13.H. Approve an agreement with the Regional Office of Education for Teacher Institute Wellness Fair Professional Development at a cost of $6,025. paid with Title II funds.

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment