August 8, 2022 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Lisa Clark, Loves Park Elementary Principal

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes, Regular & Closed:  July 11, 2022

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  August 22, 2022 @ 6:00 p.m.

10.A.2. Recommendation to destroy audio recordings more than 18 months old (1-1-20 through 12-31-20)

10.A.3. Board Self-Evaluation Workshop with Laura Martinez of IASB:  September 15, 2022 @ 6:00 p.m. - 9:00 p.m.

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  October 17, 2022 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 22, 2022 @ 4:30 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  September 7, 2022 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  August 30, 2022 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to approve an agreement with Screencastify for a one(1) year digital subscription for a total cost of $9,405 paid with ESSER III funds

11.B.4. Recommendation to approve Compensation Agreement with Gallagher for brokerage services for one year at a rate of $8,500 for the Package/Liability Policy and $14,000 for the Workers Compensation Policy, at a total cost of $22,500

11.B.5. Recommendation to approve a three-year rental service agreement with Cintas

11.B.6. Recommendation to approve Financial Advisory Agreement with PMA for professional services in regard to bond issuance for CTE building

11.B.7. Recommendation to approve an agreement with Testing Service Corporation (TSC) to provide environmental analysis of soil and groundwater for the construction of CTE building and Rock Cut Elementary Gymnasium

11.B.8. Recommendation to approve an Independent Contractor Agreement with Lynn Liston, as an infant mental health consultant, to provide consultation to Parent Educators, Program Leadership and Families for the FY 23 school year at $150 an hour, not to exceed $3,300 and paid with Early Childhood Block Grant, Prevention Initiative 0-3

11.B.9. Recommendation to approve a Professional Development Agreement with the Regional Office of Education for Teacher Institute Day, September 30, 2022 for a cost of $6,652, funded by Title II

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Response sent on 7-11-22 to Nathan Mihelich of Illinois Retired Teachers 

11.D.2. Freedom of Information Act Request submitted on 7-21-22 from Peter Medlin of Northern Public Radio requesting information regarding results of parent and community surveys on how to spend ESSER funding and the District's response dated July 26, 2022

11.D.3. Freedom of Information Act Request (FOIA) submitted by Sheri Read of SmartProcure, on July 25, 2022 requesting purchasing records from 4/19/22 through current and the District response dated August 2, 2022

11.D.4. Freedom of Information Act (FOIA) Request submitted on July 21, 2022 from Peter Medlin of Northern Public Radio requesting information on community and parent survey results on ESSER funding and the District's Response dated July 26, 2022.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve destruction of audio recordings more than 18 months old (1-1-20 through 12-31-20)

13.C. Approve an agreement with Screencastify for a one (1) year digital subscription for a total cost of $9,405 paid with ESSER III funds

13.D. Approve Compensation Agreement with Gallagher for brokerage services for one year at a rate of $8,500 for the Package/Liability Policy and $14,000 for the Workers Compensation Policy, at a total cost of $22,500

13.E. Approve a three-year rental service agreement with Cintas

13.F. Approve Financial Advisory Agreement with PMA for professional services in regard to bond issuance for CTE building

13.G. Approve an agreement with Testing Service Corporation (TSC) to provide environmental analysis of soil and groundwater for the construction of CTE building and Rock Cut Elementary Gymnasium

13.H. Approve an Independent Contractor Agreement with Lynn Liston, as an infant mental health consultant, to provide consultation to Parent Educators, Program Leadership and Families for the FY 23 school year at $150 an hour, not to exceed $3,300 and paid with Early Childhood Block Grant, Prevention Initiative 0-3

13.I. Approve a Professional Development Agreement with the Regional Office of Education for Teacher Institute Day, September 30, 2022 for a cost of $6,652, funded by Title II

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and approval of the Agreement for 2022-2023, 2023-2024, 2024-2025 between the Harlem Board of Education and Harlem Food & Nutritional Employee Services Group

16.B. Consideration and Approval of the Collective Bargaining Agreement for 2022-2023, 2023-2024, 2024-2025 between the Harlem Board of Education and Harlem Federation of Teachers - AFT - AFL - CIO

16.C. Consideration and Approval of 2022-2023, 2023-2024, 2024-2025  Administrator & At-Will Compensation

17. Adjournment