July 11, 2022 at 6:00 PM - Regular Board Meeting Agenda Revised

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of June 13, 2022

7. Awards and Recognitions
Brenda Estrada, Golden Apple Scholarship Recipient
Patty Read, ISBE Teacher of the Year Meritorious Service Awardee

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  August 8, 2022 @ 6:00 p.m.

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  August 15, 2022 @ 6:00 p.m.

10.B.2. Recommendation to approve Second Reading of Policy Updates from May 16, 2022 First Readings

10.B.3. Recommendation to approve First Reading of Policy Recommendations from June 27, 2022 Policy Committee

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 22, 2022 @ 4:30 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  August 3, 3022 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  August 30, 2022 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Education Committee Report

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept May, 2022 Treasurer's Report

11.B.4. Recommendation to approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $16,344 paid with District Textbook Budget

11.B.5. Recommendation to approve an agreement with Vista Higher Learning for a one (1) year printed and digital subscription at a cost of $4,598.30 paid with District Textbook Budget

11.B.6. Recommendation to approve agreement with Istation for literacy development in Spanish for the HoLA Program, funded by Title II & IV for a cost of $5,800

11.B.7. Recommendation to approve the purchase of Your Voice by Satchel Pulse at a cost of $13,550, to expand communication needs on the District's website, paid with ESSER II funds

11.B.8. Recommendation to approve an agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $3,500

11.B.9. Recommendation to approve an agreement with Regional Office of Education for two (2) Truancy Interventionists for a cost of $50/hour at 20 hours/per week for 36 weeks per employee paid with District and ESSER II funds

11.B.10. Recommendation to approve Ringland-Johnson as Construction Manager for the construction of a CTE addition and renovation of CTE spaces at Harlem High School, and Rock Cut gymnasium addition with a construction manager fee of $462,425

11.B.11. Recommendation to approve Memorandum of Understanding with DLA Architects to provide gymnasium addition to Rock Cut Elementary

11.B.12. Recommendation to approve Resolution declaring the intention to issue not to exceed $8,500,000 Working Cash Fund Bond for the purpose of increasing the District's Working Cash Fund, and directing that notice of such intention be published in the manner provided by law

11.B.13. Recommendation to approve FY23 Lunch Prices

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act (FOIA) Request received on July 5, 2022 from Nicholas Mihelich of Illinois Retired Teachers Association, requesting retired/retiring staff information and the District's request for a five-day extension to July 18, 2022

11.D.2. Freedom of Information Act (FOIA) Request received on July 5, 2022 from Nicholas Mihelich of Illinois Retired Teachers Association, requesting retired/retiring staff information and the District's request for a five-day extension to July 18, 2022

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve First Reading of Policy Updates from June 27, 2022 Policy Committee Recommendations

13.B. Approve Second Reading of Policy Updates from May 16, 2022 First Readings

13.C. Approve Resolution Declaring Surplus Property

13.D. Approve acceptance of the May, 2022 Treasurer Report

13.E. Approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $16,344 paid with District Textbook Budget

13.F. Approve an agreement with Vista Higher Learning for a one (1) year printed and digital subscription at a cost of $4,598.30 paid with District Textbook Budget

13.G. Approve agreement with Istation for literacy development in Spanish for the HoLA Program, funded by Title II & IV at a cost of $5,800

13.H. Approve the purchase of Your Voice by Satchel Pulse at a cost of $13,550, to expand communication needs on the District's website, paid with ESSER II funds

13.I. Approve an agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $3,500

13.J. Approve an agreement with Regional Office of Education for two (2) Truancy Interventionists for a cost of $50/hour at 20 hours/per week for 36 weeks per employee, paid with District and ESSER II funds

13.K. Approve Ringland-Johnson as Construction Manager for the construction of a CTE addition and renovation of CTE spaces at Harlem High School, and Rock Cut gymnasium addition with a construction manager fee of $462,425

13.L. Approve Memorandum of Understanding with DLA Architects to provide gymnasium addition to Rock Cut Elementary

13.M. Approve Resolution declaring the intention to issue not to exceed $8,500,000 Working Cash Fund Bond for the purpose of increasing the District's Working Cash fund, and directing that notice of such intention be published in the manner provided by law

13.N. Approve FY23 Lunch Prices

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment