March 7, 2022 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Windsor Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  February 28, 2022

7. Awards and Recognitions:
- Harlem High School Girls' Bowling
- Harlem High School Wrestling
- Harlem High School Swimming
- Loves Park Police Department 
  Presenter:  Lisa Clark, Loves Park Elementary Principal

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  March 21, 2022 @ 6:00 p.m.

10.A.2. Recommendation to destroy audio recordings from January 2020 - July  2020 (older than 18 months)

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting: April 20, 2022 @ 6:00 p.m. changed from  April 18, 2022 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  March 24, 2022 @ 4:30 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  April 6, 2022 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  April 19, 2022 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Education Committee report from February 16, 2022

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to January 2022 Treasurer's Report

11.B.4. Recommendation to approve the award of bid to Nelson Adams Naco for the purchase and installation of cafeteria tables at Windsor Elementary, for a total cost of $63,387.38

11.B.5. Recommendation to approve Plan Connect 403(b) & 457(b) Governmental Program Services Agreement

11.B.6. Recommendation to approve Governmental 457(b) Plan Adoption Agreement 

11.B.7. Recommendation to renew Swanson Farm Rental Agreement for 2022 at a rate of $4,800

11.B.8. Recommendation to rescind Combi Oven bid award from RAH Equipment, due to change in bid terms, and re-award bid to Culinary Depot for a cost of $48,781.04

11.B.9. DLA Update

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

12.D. Approve destruction of audio recordings from January 2020 - July 2020 (More than 18 months old)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve acceptance of January 2022 Treasurer's Report

13.C. Approve the award of bid to Nelson Adams Naco for the purchase and installation of cafeteria tables at Windsor Elementary, for a total cost of $63,387.38

13.D. Approve the PlanConnect 403(b) & 457(b) Governmental Program Services Agreement

13.E. Approve the Governmental 457(b) Plan Adoption Agreement

13.F. Approve renewal of Swanson Farm Rental Agreement for 2022 at a rate of $4,800

13.G. Approve rescission of Combi Oven Bid award from RAH Equipment, due to change in bid terms, and re-award bid to Culinary Depot for a cost of $48,781.04

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and Possible approval to approve Memorandum of Understanding with Harlem Federation of Teachers regarding mitigations

17. Adjournment