December 13, 2021 at 6:00 PM - Regular Board Meeting Agenda Revised
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Approval of Agenda
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4. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
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5. Approval of Board Meeting Minutes:
November 15, 2021 Regular & Closed Meeting Minutes
Attachments:
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6. Awards and Recognitions
Presenter:
Jason Blume, Director of Equity & Community Engagement
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6.A. Fill the Bus
Presenter:
Dr. Jason Blume, Director of Equity & Community Engagement
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6.B. Shop with a Cop
Presenter:
Dr. Jason Blume, Director of Equity & Community Engagement
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6.C. Board Members - Turkey dinner delivery
Presenter:
Dr. Jason Blume, Director of Equity & Community Engagement
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7. Comments from the Community
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8. Approval of Bills
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8.A. Payables Summary
Attachments:
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8.B. Voided Checks
Attachments:
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8.C. Payroll Voucher(s)
Attachments:
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8.D. Accounts Payable Warrants
Attachments:
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9. Communications and Committee Reports
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9.A. Michael Sterling, President
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9.A.1. Next Regular Board Meeting: Tuesday, January 18, 2022 @ 6:00 p.m.
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9.B. Jill Berogan, Vice President
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9.B.1. Next Policy Committee Meeting: December 20, 2021 @ 6:00 p.m.
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9.B.2. Recommendation to approve Second Readings from October 25, 2021 First Readings of Policy Updates
Attachments:
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9.C. Evelyn Meeks, Secretary
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9.C.1. Next Equity & Social Justice Meeting: January 27, 2022 at 6:00 p.m. (HHS W - 145)
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9.D. Kurt Thompson, Board member
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9.D.1. Recommendation to change Business Services Committee meeting from January 5, 2022 to January 12, 2022 at 6:00 p.m.
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9.E. Larry D. Smith, Board member
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9.E.1. Next Education Committee meeting: February 16, 2022 @ 6:00 p.m.
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9.F. Sue Berogan, Board member
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9.G. Sharon Ranieri, Board Member
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10. Administrative Reports
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10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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10.A.1. Recommendation to approve Student Travel Requests:
Attachments:
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10.A.2. Education Committee Report from December 7, 2021
Attachments:
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10.B. Josh Aurand, Chief School Business Official
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10.B.1. Recommendation to accept FY21 Audit by Baker Tilly
Attachments:
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10.B.2. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
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10.B.3. Recommendation to approve Facility Requests:
Attachments:
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10.B.4. Recommendation to accept July & August 2021 Treasurer Reports
Attachments:
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10.B.5. Recommendation to approve an agreement with Gordan Flesch for one copier at Harlem Middle School at a cost of $10,862
Attachments:
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10.B.6. Recommendation to approve the Memorandum of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2022 summer building projects
Attachments:
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10.B.7. Recommendation to approve the Memorandum of Understanding with DLA Architects to provide architectural services for the high school wall repair project
Attachments:
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10.B.8. Recommendation to approve award of bid to purchase thirteen (13) school buses for a cost of $1,725,659 with a trade in value of $121,300 for a net cost of $1,604,359 with Central State Bus Sales
Attachments:
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10.B.9. Recommendation to renew a one year contract with Pepsi Cola of Rockford effective January 1, 2022 to December 31, 2022
Attachments:
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10.B.10. Recommendation to approve Independent Contractor Agreement with Ms. Favela for bilingual speech and language evaluations at a cost of $1,000 per student up to 15 students, paid with IDEA funds
Attachments:
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10.B.11. Recommendation to approve agreement with Istation for literacy development in Spanish for the HoLA program funded by Title II & III for a cost of $4,200
Attachments:
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10.B.12. Recommendation to approve agreement with Chartwell Agency to design a visioning process that will provide structure for meaningful sessions at a cost not to exceed $2,250
Attachments:
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10.B.13. Recommendation to approve agreement with Chartwell Agency for survey development for the long-range planning process at a cost not to exceed $2,450
Attachments:
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10.B.14. Recommendation to approve Resolution to Amend Intergovernmental Agreement between Harlem School District # 122 and Career Education Associates of North Central Illinois (CEANCI)
Attachments:
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10.B.15. Recommendation to approve an agreement with Valley Expo & Displays for rental of exhibitor booths for career fair
Attachments:
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10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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10.C.1. Recommendation to approve Personnel Agenda & Addendum
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10.C.2. Informational only: Resignations
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10.D. Dr. Terrell Yarbrough, Superintendent
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11. Consent Agenda
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11.A. Approve Personnel Agenda & Addendum
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11.B. Approve Student Travel Request(s)
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11.C. Approve Facility Request(s)
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12. ACTION ITEMS
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12.A. Approve Resolution Declaring Surplus Property
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12.B. Approve Second Reading of Policy Updates from October 25, 2021 First Readings
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12.C. Approve change of date for Business Services Committee meeting from January 5, 2022 to January 12, 2022 at 6:00 p.m.
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12.D. Approve acceptance of July & August 2021 Treasurer Reports
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12.E. Approve acceptance of FY21 Audit by Baker Tilly
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12.F. Approve an agreement with Gordon Flesch for one copier at Harlem Middle School at a cost of $10,862
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12.G. Approve the Memorandums of Understanding with DLA Architects to provide architectural services for the design and working drawings for the 2022 summer building projects
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12.H. Approve the Memorandum of Understanding with DLA Architects to provide architectural services for the high school wall repair project
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12.I. Approve award of bid for thirteen (13) school buses for a cost of $1,725,659 with a trade in value of $121,300 for a net cost of $1,604,359 with Central States Bus Sales
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12.J. Approve renewal of one year contract with Pepsi Cola of Rockford effective January 1, 2022 to December 31, 2022
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12.K. Approve Independent Contractor Agreement with Ms. Favela for bilingual speech and language evaluations at a cost of $1,000 per student up to 15 students, paid with IDEA funds
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12.L. Approve agreement with Istation for literacy development in Spanish for the HoLA program funded by Title II & III for a cost of $4,200
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12.M. Approve agreement with Chartwell Agency to design a visioning process that will provide structure for meaningful sessions at a cost not to exceed $2,250
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12.N. Approve agreement with Chartwell Agency for survey development for the long-range planning process at a cost not to exceed $2,459
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12.O. Approve Resolution to amend Intergovernmental Agreement between Harlem School District # 122 and Career Education Associates of North Central Illinois (CEANCI)
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12.P. Approve an agreement with Valley Expo & Displays for rental of exhibitor booths for career fair
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13. Announcements and Discussion:
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. ACTION ITEMS AFTER CLOSED SESSION
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16. Adjournment
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