October 12, 2021 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Ralston Elementary students

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approval of Agenda

6. Approval of Board Meeting Minutes:
Public Hearing Minutes of September 27, 2021
Regular & Closed Minutes of September 27, 2021

7. Awards and Recognitions

7.A. Illinois Association of School Boards Presentation
Presenter:Jason Blume, Director of Equity and Community Engagement 

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  October 25, 2021 @ 6:00 p.m.

10.A.2. Next Career & Technical Education (CTE) Committee meeting: November 9, 2021 at Harlem Administration Center at 6:00 p.m.

10.A.3. Broadcast Regular Board Meetings

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  October 18, 2021 @ 6:00 p.m.

10.B.2. Consensus on Tri Conference General Assembly Resolutions

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  November 18, 2021 @ 6:00 p.m. Harlem High School Commons

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  November 10, 2021 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  October 19, 2021 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to approve Estimated Annual 2021 Tax Levy

11.B.4. Recommendation to approve a digital subscription for K-6th grade students and teachers from Literacy Pro at a cost of $26,800 per year using funding source ESSER III

11.B.5. Recommendation to approve a two (2) year digital subscription from Explore Learning Gizmos using funding source of ESSER II for a total cost of $4,068.75

11.B.6. Recommendation to approve Memo of Understanding (MOU) from DLA Architects for the Career & Technical Education Project Programming for a cost of $35,000

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Freedom of Information Act Request (FOIA) dated September 9, 2021 submitted by Angel Tormis of SteepSteel, LLC requesting active leases/licenses for all cell towers, rooftop antennas or other wireless installations owned or managed by Harlem School District and 24 months of associated payment histories.  The District sent a five - day extension request on September 16, 2021 and a final response on September 23, 2021.

11.D.2. Freedom of Information Act (FOIA) Request submitted from Janie Jordan of Data Research Partners requesting a listing of all employee information and the District's response dated October 5, 2021

11.D.3. (2) Freedom of Information Act Requests (FOIA) submitted by Rebecca Carlson dated September 30, 2021 requesting her personal personnel information. The District sent a five - day extension request on October 6, 2021 pertaining to the email requests and a final response on October 13, 2021.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve Estimated Annual 2021 Tax Levy

13.C. Approve digital subscription for K-6th grade students and teachers from Literacy Pro at a cost of $26,800 per year using funding source ESSER III

13.D. Approve a two (2) year digital subscription from Explore Learning Gizxmos using funding source of ESSER II for a total cost of $4,068.75

13.E. Approve Memo of Understanding (MOU) from DLA Architects for the Career & Technical Education Project Programming for a cost of $35,000

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Approve Memo of Understanding regarding Signing, Retention and Referral Bonuses with HFSS

16.B. Approve Memo of Understanding regarding Signing, Retention and Referral Bonuses with Food & Nutritional Services Employee Group 

16.C. Approve Memo regarding Signing, Retention and Referral Bonuses for At-Will Employees

16.D.  Consideration and approval of Employee Discipline 2021-2022-2

17. Adjournment