September 13, 2021 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Olson Park Elementary students

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approval of Agenda

6. Approval of Board Meeting Minutes:
Regular & Closed Minutes of August 23, 2021
Regular & Closed Minutes of September 1, 2021

7. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  September 27, 2021 @ 6:00 p.m.

10.A.2. Recommendation to approve Career/Technical Education Committee meeting dates

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  October 18, 2021 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 30, 2021 @ 6:00 p.m., Harlem High School Commons

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  October 6, 2021 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  October 19, 2021 @ 6:00 p.m.

10.F. Sue Berogan, Board member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to approve a three-year subscription with Hudl online services starting December 2021 to December 2024 at $13,500 per year for a total amount of $40,500

11.B.4. Recommendation to approve Resolution Authorizing Intervention in Industrial Tax Appeal  2020-06691-.001-C-3 for Property Index Number 08-34-477-006 for Tax Year 2020

11.B.5. Discussion of FY22 Tentative Budget

11.B.6. Recommendation to approve an agreement with Challenger Learning Center to provide five mission expeditions to Mars for Machesney Elementary 5th Grade for a total cost of $3,500

11.B.7. Recommendation to approve the School Maintenance Project Grant Opportunity

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. Recommendation to appoint Diane Leeson as the District's Due Process Hearing Officer to replace Norm Alpers.

11.D.2. Freedom of Information Act Request (FOIA) dated August 3, 2021, submitted by Attorney Michael Weber on behalf of Philadelphia Indemnity Insurance Co. requesting information relating to contractual relationship with FFP Origination LLC (a/k/a Forefront Power LLC) as to services provided to the Energy Services Agreements and Site License Agreements between the District and FFP for school projects and the District's five-day extension request dated August 11, 2021 and partial response on August 17, 2021.  This FOIA is still partially outstanding.

11.D.3. Freedom of Information Act Request (FOIA) dated July 8, 2021 received from Mark Seibold requesting records for teacher/staff trainings from January 1, 2018 through January 8, 2021 relative to various subjects and authored books, the Requestor's narrowed request dated July 15, 2021 and the District's response dated July 22, 2021 and final response dated August 20, 2021                      

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Career/Technical Education Committee meeting dates

13.B. Approve Resolution Declaring Surplus Property

13.C. Approve a three-year subscription with Hudl online services starting December 2021 to December 2024 at $13,500 per year for a total amount of $40,500

13.D. Approve Resolution Authorizing Intervention in Industrial Tax Appeal 2020-066910-001 for Property Index Number 08-34-477-006 for Tax Year 2020

13.E. Approve an agreement with Challenger Learning Center to provide five mission expeditions to Mars for Machesney Elementary 5th Grade for a total cost of $3,500

13.F. Approve the School Maintenance Project Grant Opportunity

13.G. Approve appointment of Diane Leeson as the District's Due Process Hearing Officer

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Consideration and appointment of Olson Park Principal

17. Adjournment