August 23, 2021 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approval of Agenda

6. Approval of Board Meeting Minutes:
Regular & Closed Minutes of August 9, 2021

7.           Awards and Recognitions

7.A. National Athletic Trainers' Association Safe Sports School Recognition:  Harlem High School

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Next Regular Board Meeting:  September 13, 2021 @ 6:00 p.m.

10.A.2. Recommendation to release redacted Closed Minutes from January 1, 2021 - June 30, 2021

10.A.3. Recommendation to approve Amendment to Student Performance and Academic Achievement Goals of Superintendent's Contract

10.A.4. Recommendation to implement new Board Committee:  Career/Technical Education Committee

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  October 18, 2021 @ 6:00 p.m.

10.B.2. Recommendation to approve First Reading of Policy Updates from August 16, 2021 Policy Committee Recommendations

10.B.3. Discussion:  Policy 2:120-E (Guidelines for Serving as a Mentor to a New School Board Member)

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 30, 2021 @ 6:00 p.m., Harlem High School Commons

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  September 8, 2021 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  October 19, 2021 @ 6:00 p.m.

10.E.2. Recommendation to approve revised Education Committee dates:  October 12, 2021 to October 19, 2021, December 14. 2021 to December 7, 2021, April 12, 2022 to April 19, 2022 and June 14, 2022 to June 21, 2022 all at 6:00 p.m., Harlem Administration Center

10.F. Sue Berogan, Board Member

10.G. Sharon Ranieri, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Education Committee Report

11.B. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.B.1. Recommendation to approve Personnel Agenda & Addendum

11.B.2. Informational only:  Resignations

11.C. Josh Aurand, Chief School Business Official

11.C.1. Recommendation to approve Resolution Declaring Surplus Property:

11.C.2. Recommendation to approve Facility Requests:

11.C.3. Presentation and recommendation to approve FY22 Tentative Budget and Recommendation to Set Public Hearing for September 27, 2021 at 5:40 p.m.

11.C.4. Recommendation to approve an Independent Contractor Agreement with Lynn Liston, as an Infant Mental Health Consultant, to provide consultation to Parent Educators, Program Leadership and Families for the FY22 school year at $150 an hour, not to exceed $5,100 and paid with Early Childhood Block Grant, Prevention Initiative 0-3

11.C.5. Recommendation to approve an Independent Contractor Agreement with Sue Blevin to provide tutoring services to Rockford Lutheran Academy students for the FY22 school year at $30/hour, up to $5,490 paid with Title I funds

11.C.6. Recommendation to approve an Independent Contractor Agreement with Sue Blevin to provide tutoring services to Spectrum School students for the FY22 school year at $30/hour, up to $2,640 paid with Title I funds

11.C.7. Recommendation to approve an Independent Contractor Agreement with Sue Blevin to provide tutoring services to Concordia Lutheran School students for the FY22 school year at $30/hour, up to $6,330 paid with Title I funds

11.D. Dr. Terrell Yarbrough, Superintendent

11.D.1. FYI:  Superintendent Professional Development Days:  LUDA Conference - October 6, 7 and 8, 2021

11.D.2. Freedom of Information Act Request (FOIA) dated August 11, 2021, submitted by Erica Hafferty requesting information on insurance, COVID, mask exemptions and District Dress Code and the District's response dated August 18, 2021

11.D.3. Freedom of Information Act Request (FOIA) dated July 8, 2021 received from Tim Oliver requesting ACT and SAT webinars, and all student directory information and the District's response dated August 10, 2021

11.D.4. Freedom of Information Act Request (FOIA) dated August 3, 2021, submitted by James Horne requesting the enrollment totals of Black, Hispanic and white students, as well as students on free/reduced lunch, and students not on free/reduced lunch who were enrolled in the following Advanced Placement courses for years 2015-2016 and 2018-2019 and the District's request for a five-day extension and partial denial and request to narrow the request dated August 11, 2021.  The District sent the remaining partial response regarding ethnicity numbers on August 17, 2021

11.D.5. Freedom of Information Act Request (FOIA) dated August 3, 2021, submitted by Attorney Michael Weber on behalf of Philadelphia Indemnity Insurance Co. requesting information relating to contractual relationship with FFP Origination LLC (a/k/a Forefront Power LLC) as to services provided ot the Energy Services Agreements and Site License Agreements between the District and FFP for school projects and the District's five-day extension request dated August 11, 2021 and partial response on August 17, 2021.  This FOIA is still partially outstanding.

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approved release of redacted Closed Minutes from January 1, 2021 - June 30, 2021

13.B. Approve Amendment to Student Performance and Academic Achievement Goals of Superintendent's Contract

13.C. Approve implementation of new Board Committee:  Career/Technical Education Committee

13.D. Approve First Reading of Policy Updates from August 16, 2021 Policy Commitee Recommendations

13.E. Approve revised Education Committee dates:  October 19, 2021, December 7, 2021, April 19, 2022, and June 21, 2022 all meetings at 6:00 p.m., Harlem Administration Center

13.F. Approve Resolution Declaring Surplus Property

13.G. Approve the FY22 Tentative Budget and Recommendation to set Public Hearing for September 27, 2021 at 5:40 p.m.

13.H. Approve an Independent Contractor Agreement with Lynn Liston, as an Infant Mental Health Consultant to provide consultation to Parent Educators, Program Leadership, and Families for the FY22 school year at $150 an hour, not to exceed $5,100 and paid with Early Childhood Bock Grant, Prevention Initiative 0-3

13.I. Approve an Independent Contractor Agreement with Sue Blevin to provide tutoring services to Rockford Lutheran Academy students for the FY22 school year at $30/hour, up to $5,490 paid with Title I funds

13.J. Approve an Independent Contractor Agreement with Sue Blevin to provide tutoring services to Spectrum School students for the FY22 school year at $30/hour, up to $2,640 paid with Title I funds

13.K. Approve an Independent Contractor Agreement with Sue Blevin to provide tutoring services to Concordia Lutheran School students for the FY22 school year at $30/hour, up to $6,330 paid with Title I funds

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment