July 12, 2021 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance 

4. Harlem School District Mission 

5. Approval of Agenda

6. Approval of Board Meeting Minutes:

Regular meeting and Closed meeting minutes of June 14, 2021
Special meeting and Closed meeting minutes of June 16, 2021
Special meeting and Closed meeting minutes of June 18, 2021
Special meeting and Closed meeting minutes of June 21, 2021
Special meeting and Closed meeting minutes of June 24, 2021
Special meeting and Closed meeting minutes of July 6, 2021

7. Awards and Recognitions
Harlem Athletics

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. Oath of Office and Seating of New Board Member, Sharon Ranieri

10.A.2. Next Regular Board Meeting:  August 9, 2021 @ 6:00 p.m.

10.A.3. Board Starting Right Self-Governance work session dates facilitated by IASB representative, Laura Martinez:  September 1, 7, 8, 9, 27 and 28.  Board to reach consensus on a date.

10.A.4. Recommendation to rename former Board Committee from Educational Technology Committee to Technology Education Committee (Policy 2:150-AP) with implementation to begin for the 2021-2022 school year

10.A.5. Recommendation to approve changes to Harlem Athletic Department Target Policy

10.B. Jill Berogan, Vice President

10.B.1. Next Policy Committee Meeting:  August 16, 2021 @ 6:00 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 30, 2021 @ 6:00 p.m.

10.D. Kurt Thompson, Board member

10.D.1. Next Business Services Committee meeting:  August 4, 2021 @ 6:00 p.m.

10.E. Larry D. Smith, Board member

10.E.1. Next Education Committee meeting:  August 10, 2021 @ 6:00 p.m.

10.F. Sue Berogan, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Recommendation to approve Memorandum of Understanding between Harlem Board of Education and Rock Valley College for Linking Talent with Opportunity Program (LTO) Dual Credit

11.A.3. FY21 Behavior and Growth Data - Education Committee

11.A.4. Recommendation to approve Job Description for addition of .5 (0-3) Parent Educator Position/ .5 Parent Educator Procedural Coach Position 

11.B. Josh Aurand, Chief School Business Official

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to accept May 2021 Treasurer's Report

11.B.4. Recommendation to approve Media Rights Agreement with Flo Sports for media coverage at the Dvorak Tournament through December 2025

11.B.5. Recommendation to approve Jostens Yearbook Agreement with Harlem High School at a price of $53.48 per book for 2022 through 2024 school years

11.B.6. Recommendation to approve high school yearbook price increase from $35-$45 to $45-$55.

11.B.7. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. (Embrace) IEP and Embrace 504 platforms and website access and additional services at a cost of $16,340 for the FY22 school year funded by the IDEA Grant

11.B.8. Recommendation to approve three (3) year Subscription Agreement with EvaluWise Vista Learning to provide onsite and webinar training to teachers for a total cost of $6,463.80 per year for a total cost of $19,391.40    

11.B.9. Recommendation to approve contract renewal with Xello for college and career exploration planning for grades 7-12 at a cost of $9,772.50 with CEANCI funds

11.B.10. Recommendation to approve bid award of audio and video upgrades to high school auditorium to Associated Electric Contractors for a base bid amount of $258,000

11.B.11. Recommendation to approve award of bid for tennis court repairs to American Sealcoating for a total base bid of $61,400

11.B.12. Recommendation to approve Howard Lee and Sons, Inc. for underground tank compliance repair for a total cost of $8,034.75

11.B.13. Recommendation to approve service and repair order with Otis Elevator Company for elevator safety upgrade and improvement at Harlem High School for a cost of $4,063

11.B.14. Recommendation to approve Secure Halo Agreement for cyber risk assessment for a cost of $12,000 

11.C. Terrell Yarbrough, Superintendent

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Informational only:  Resignations

11.C.3. Freedom of Information Act Request submitted by Rebecca J. Carlson on June 11, 2021 requesting resignation letter that was written by Michael Flanagan and given to the Board on May 28th and the District's final reply on June 23, 2021 noting the resignation letter was produced on June 11, 2021.

11.C.4. Second Freedom of Information Act Request from Rebecca Carlson dated 6/23/21 requesting an eight-page resignation agreement/letter between the Board and Dr. Michael Flanagan and the District's response on June 23, 2021 

11.C.5. Freedom of Information Act Request (FOIA) dated May 24, 2021 from the Harlem Federation of Teachers requesting additional information regarding email accounts used by individuals between January 1, 2020 and December 30, 2020 and the District's request for a
5-day extension dated May 25, 2021. The District's final response dated May 28, 2021 denying and requesting the HFT to narrow the request. The HFT has responded with a narrowed request, giving the District until June 25, 2021 to respond.  The District sent the HFT its response on June 25, 2021

11.C.6. Freedom of Information Act Request dated July 2, 2021 from Samuel Schultz of Tuscany Strategy Consulting requesting information on a contract, purchase order and all items associated with two purchase orders with I-Ready Classroom Math and the District's response dated July 7, 2021

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve renaming the former Educational Technology Committee to Technology Education Committee with implementation to begin for the 2021-2022 school year

13.B. Approve Harlem Athletic Department Target Policy Changes

13.C. Approve Memorandum of Understanding between Harlem Board of Education and Rock Valley College for the Linking Talent with Opportunity Program (LTO) Dual Credit

13.D. Approve job description for .5 (0-3) Parent Educator Position/ .5 Parent Educator Procedural Coach

13.E. Approve Resolution Declaring Surplus Property

13.F. Approval to accept May 2021 Treasurer's Report

13.G. Approve Media Rights Agreement with Flo Sports for media coverage at the Dvorak Tournament through December 2025

13.H. Approve Jostens Yearbook Agreement with Harlem High School at a price of $53.48 per book for 2022 through 2024 school years

13.I. Approve high school yearbook price increase from $35-$45 to $45-$55

13.J. Approve a contract renewal with Brecht's Database Solutions, Inc. (Embrace) IEP and Embrace 504 platforms and website access and additional services at the cost of $16,340 for the FY22 school year funded by the IDEA Grant

13.K. Approve three (3) year subscription agreement with EvaluWise Vista Learning to provide onsite and webinar training to teachers for a total cost of $6,463.80 per year for a total cost of $19,391.40

13.L. Approve a contract renewal with Xello for college and career exploration planning for grades 7-12 at a cost of $9,772.50 paid with CEANCI funds

13.M. Approve bid award of audio and video upgrades to high school auditorium to Associated Electric Contractors for a base bid amount of $258,000

13.N. Approve award of bid for tennis court repairs to American Sealcoating for a base bid of $61,400

13.O. Approve Howard Lee and Sons, Inc. for underground tank compliance repair for a total cost of $8,034.75

13.P. Approve service and repair order with Otis Elevator Company for elevator safety upgrade and improvement at Harlem High School for a cost of $4,063

13.Q. Approve Secure Halo Agreement for cyber risk assessment for a cost of $12,000 

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

16.A. Approve Memorandum of Understanding between the Harlem Board of Education, Harlem Federation of Teachers and Harlem Federation of Support Staff regarding Classroom Facilitators' and ParaEducators' incentives

16.B. Approve Memorandum of Understanding between the Board of Education and Harlem Federation of Teachers regarding Master Level Credits from Idaho State University

16.C. Approval of Revised Superintendent Contract

17. Adjournment