April 20, 2020 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance 

4. Approval of Agenda

5. Approval of Board Meeting Regular & Closed Minutes: March 9, 2020

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Board Monitoring Report from March 9, 2020 

9.A.2. Next Regular Board Meeting:  Monday, May 11, 2020 at 6:00 p.m. (Regular & Organizational meeting)

9.A.3. Next Policy Committee meeting:  June 22, 2020 at 6:00 p.m. (March 16 canceled)

9.A.4. Next Education Committee meeting:  Wednesday, April 22, 2020 at 6:00 p.m. (canceled)

9.A.5. Recommendation to approve Second Readings of Policy Update Recommendations from February 10, 2020 First Readings

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Wednesday, May 6, 2020 at 6:00 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Michael Sterling

9.E. Jill Berogan

9.F. Rich Meister

9.G. Dr. Michael Flanagan

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s):  none

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to accept the February 2020 Treasurer's Report

10.B.4. Recommendation to approve Agreement to Appoint Zions Bank as Successor Registrar and Paying Agent for Bonds 2010C, 2017, 2018 with an annual cost of $300.00 per issuance  

10.B.5. Resolution appointing a new registrar and paying agent for certain outstanding bonds of the District for Bonds 2010C, 2017, 2018

10.B.6. Recommendation to approve Substitute loyalty pay for a total cost of $40,800

10.B.7. Recommendation to approve one (1) year renewal with Baker Tilly for the FY20 Audit for a total cost of $34,900.00

10.B.8. Recommendation to renew Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY21 school year which is a no cost increase

10.B.9. Recommendation to approve an agreement with CDW-Government LLC for purchase and installation of a Palo Alto Next Generation Firewall for a total cost of $102,047.50 before E-Rate funding and $59,541.30 after E-Rate funding

10.B.10. Recommendation to approve an agreement with CDW-Government LLC for installation and configuration services of wireless controls for the total cost before E-Rate is $37,261.00 and total cost after E-Rate for eligible products and 3 year service and support is $11,313.90 

10.B.11. Recommendation to approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2020 through June 30, 2021, for a total cost of $ 45,724.80

10.B.12. Recommendation to approve Drive-Right Agreement for FY21 and FY22 at a cost of $330 per student for behind the wheel instruction

10.B.13. Recommendation to approve the Harlem School District # 122 Fee information for the 2020-2021 school year

10.B.14. Recommendation to approve Alternate #2 for Transportation parking lot paving Improvement  for a cost of $82,500 and the additional lot to the south for $45.372.70 

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.C.3. Recommendation to appoint Pam Cook as a District Freedom of Information Act Official and Open Meetings Act Official in place of Anna Sweeney

10.D. Dr. Julie Morris, Superintendent

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Approve Second Readings of Policy Update Recommendations from February 10, 2020 First Readings

12.C. Approval to accept the February 2020 Treasurer's Report

12.D. Approve Agreement to Appoint Zions Bank as Successor Registrar and Paying Agent for Bonds 2010C, 2017, 2018 with an annual cost of $300.00 per issuance  

12.E. Approve Resolution appointing a new registrar and paying agent for certain outstanding bonds of the District for Bonds 2010C, 2017, 2018

12.F. Approve Substitute loyalty pay for a total cost of $40,800

12.G. Approve one (1) year renewal with Baker Tilly for the FY20 Audit for a total cost of $34,900.00

12.H. Approve renewal of the Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY21 school year which is a no cost increase

12.I. Approve an agreement with CDW-Government LLC for purchase and installation of a Palo Alto Next Generation Firewall for a total cost of $102,047.50 before E-Rate funding and $59,541.30 after E-Rate funding

12.J. Approve an agreement with CDW-Government LLC for installation and configuration services of wireless controls for the total cost before E-Rate is $37,261.00 and total cost after E-Rate for eligible products and 3 year service and support is $11,313.90 

12.K. Approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2020 through June 30, 2021, for a total cost of $ 45,724.80

12.L. Approve renewal of the Drive-Right Agreement for FY21 and FY22 at a cost of $330 per student for behind the wheel instruction

12.M. Approve the Harlem School District # 122 Fee information for the 2020-2021 school year

12.N. Approve Alternate #2 for Transportation parking lot paving Improvement  for a cost of $82,500 and the additional lot to the south for $45.372.70 

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment