March 9, 2020 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Maple Elementary students:  Dorcas Trazie, Aubrey Ferguson, Harley Rabie, Aurora McGarry, Alecya Carrero, Oliver Thomas, Piper Campbell

4. Approval of Agenda

5. Approval of Board Meeting Regular & Closed Minutes: February 24, 2020

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. Harlem Varsity Cheer

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Larry Barger, President

9.A.1. Board Monitoring Report from February 24 2020 

9.A.2. Next Regular Board Meeting:  Monday, March 30, 2020 at 6:00 p.m.

9.A.3. Next Policy Committee meeting:  March 16, 2020 at 6:00 p.m.

9.A.4. Next Education Committee meeting:  Wednesday, April 22, 2020 at 6:00 p.m.

9.B. Sue Berogan, Vice President

9.B.1. Next Business Services Committee meeting:  Tuesday, April 15, 2020 at 6:00 p.m. 

9.C. Evelyn Meeks, Secretary

9.D. Michael Sterling

9.E. Jill Berogan

9.F. Rich Meister

9.G. Dr. Michael Flanagan

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to accept January 2020 Treasurer's Report

10.B.4. Recommendation to approve an agreement with Public Health and Safety for abatement at Loves Park and Windsor Elementary Schools to provide plan design, air testing, regulatory compliance, and site observation for a total cost of $17,482.85

10.B.5. Recommendation to approve the award of bid to William Charles Construction Company LLC, for 2020 Paving Project for the base bid amount and allowance of $448,340.71 plus alternate # 1 for $33,000 at a total cost of $481,340.71

10.B.6. Recommendation to approve the award of bid to Rockford Structures Construction Company, for 2020 Improvement Projects multiple schools for the base bid amount of $720,000 plus alternate # 1 for $4,200, at a total cost of $724,200

10.B.7. Recommendation to move electricity to Com Ed hourly beginning July 2020

10.B.8. Recommendation to approve the award of bid to Larson Equipment Furniture Company for the purchase and installation of cafeteria tables at Loves Park Elementary, for a total cost of $59,304.66

10.B.9. Recommendation to approve the award of tire bid to Jack's Tire Sales & Service for 2020/2021 tire service

10.B.10. Recommendation to renew Waste Disposal/Recycling Services with Advanced Disposal Services for the 2020/2021 school year with no price increase

10.B.11. Recommendation to approve award of bid to Central States Bus Sales, Inc. for the purchase of two (2) 33 passenger school buses for a cost of $133,760, with a trade in value of $9,000, for a net cost of $124,760.00

10.B.12. Recommendation to approve the award of bid to Central States Bus Sales, Inc. for the purchase of six (6) 77 passenger school buses for a cost of $232,948 for 2 rear units and $419,328 for 4 front units, with a trade in value of $33,000, for a net cost of $619,276.00

10.B.13. Recommendation to renew Swanson Farm Rental Agreement for 2020 at a rate of $4,000.00

10.B.14. Recommendation to renew banking services with Associated Bank with the new rate at the High End of the Fed Funds rate minus 0.05 through June 30, 2021

10.B.15. Recommendation to approve an agreement with Swank K-12 Streaming to provide streaming access to thousands of movies and documentaries for educational support at $1 per student, for a total cost of $6,118

10.B.16. Recommendation to accept IHSA membership for 2020-2021

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Recommendation to approve Facilities Utilization Plan

10.D.2. Freedom of Information Act Request (FOIA) from Brent Johnson, President of IHSCDEA, dated February 10, 2020, requesting information relevant to ISBE licensed and safety endorsed driver education teachers for classroom and behind the wheel and the District's response dated February 25, 2020

10.D.3. Freedom of Information Act Request (FOIA) from Brent Johnson, President of IHSCDEA, dated February 10, 2020, requesting information relative to a listing and paperwork of ISBE and Safety Endorsed Driver Commercial Driving School teachers, attendance numbers of student for respective teachers for the Fall of 2019 and the District's Response dated February 25, 2020.

10.D.4. Freedom of Information Act (FOIA) from Gail Haab of Winnebago County Retired Teachers Association dated February 21, 2020 requesting teachers email addresses and assigned schools for teachers and administrators retiring in 2020 and the District's response dated March 5, 2020

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Approval to accept January 2020 Treasurer's Report

12.C. Approve recommendation for an agreement with Public Health and Safety for abatement at Loves Park and Windsor Elementary Schools to provide plan design, air testing, regulatory compliance, and site observation for a total cost of $17,482.85

12.D. Approve the recommendation to award of bid to William Charles Construction Company LLC, for 2020 Paving Project for the base bid amount and allowance of $448,340.71 plus alternate # 1 for $33,000 at a total cost of $481,340.71

12.E. Approve the recommendation to award of bid to Rockford Structures Construction Company, for 2020 Improvement Projects t multiple schools for the base bid amount of $720,000 plus alternate # 1 for $4,200, at a total cost of $724,200

12.F. Approve the recommendation to move electricity to Com Ed hourly beginning July 2020

12.G. Approve the recommendation to award the bid to Larson Equipment Furniture Company for the purchase and installation of cafeteria tables at Loves Park Elementary, for a total cost of $59,304.66

12.H. Approve recommendation to award tire bid to Jack's Tire Sales & Service for 2020/2021 tire service

12.I. Approve recommendation to renew Waste Disposal/Recycling Services with Advanced Disposal Services for the 2020/2021 school year with no price increase

12.J. Approve recommendation to approve award of bid to Central States Bus Sales, Inc. for the purchase of two (2) 33 passenger school buses for a cost of $133,760, with a trade in value of $9,000, for a net cost of $124,760.00

12.K. Approve recommendation to approve the award of bid to Central States Bus Sales, Inc. for the purchase of six (6) 77 passenger school buses for a cost of $232,948 for 2 rear units and $419,328 for 4 front units, with a trade in value of $33,000, for a net cost of $619,276.00

12.L. Approve recommendation to renew Swanson Farm Rental Agreement for 2020 at a rate of $4,000.00

12.M. Approve recommendation to renew banking services with Associated Bank with the new rate at the High End of the Fed Funds rate minus 0.05 through June 30, 2021

12.N. Approve recommendation to approve an agreement with Swank K-12 Streaming to provide streaming access to thousands of movies and documentaries for educational support at $1 per student, for a total cost of $6,118

12.O. Approval to accept IHSA membership for 2020-2021

12.P. Approval of Facilities Utilization Plan

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment