June 9, 2025 at 6:30 PM - Regular Meeting
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I. ROLL CALL - 6:00 P.M. - BOARD ROOM
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II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. Collective negotiating matters between the Board of Education and its employees or their representatives.
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II.B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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II.C. Semi-Annual review of all closed minutes.
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III. BUDGET AMENDMENT HEARING - 6:15PM - BOARD ROOM
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IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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V. APPROVE THE AGENDA
Description:
It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, June 9, 2025.
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VI. APPROVE PROCLAMATIONS
Description:
It is Mr. Feeney's recommendation that you approve Proclamations that will be presented to WMS Track and Field I.E.S.A. Class 3A State Medalists and coaches, WHS Track and Field I.H.S.A. Class 1A State Medlaist and Coaches and Illinois High School Track and Cross-Country Coaches Association Hall of Fame Coach Todd Lockwood.
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VII. OPPORTUNITY FOR PUBLIC INPUT - MOVE TO SMALL GYM
Description:
2. Skylar Boersma, Maeve Bryant, Raelynn Grygiel, Emily VanDuyne, Aryanna Princko, and Brianna Musick - 8th Place in the 4x100-meter relay (Time of 54:53 and new school record of 54.41). 3. Coaches: Nate Strong, Katie Long, Jenna Roberts, Todd Lockwood, and Bill Cravens b. Presentation of Proclamations - WHS Track & Field I.H.S.A., Class 1A State Medalists and Coaches 1. McKenna Van Tilburg -5th place in the 100-meter dash (Time of 12.31 and new school record) -7th place in the 300-meter hurdles (Time of 45.34 and new school record) -8th place in the 100-meter hurdles (Time of 17.09) 2. Coaches: Stephanie Stickel, Todd Lockwood, Scott Cupples, Nate Strong, Colt Monroe c. Presentation of Proclamation - Illinois Track & Cross-Country Coaches Association 1. Todd Lockwood: Hall of Fame, Inducted 2025 |
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VIII. CONSENT AGENDA ACTION ITEMS
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VIII.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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VIII.A.1. Regular Minutes of May 12, 2025
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VIII.A.2. Closed Minutes of May 12, 2025
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VIII.A.3. Semi-annual review of all closed minutes
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VIII.B. Administrators' Reports
Description:
It is my recommendation that you approve the Curriculum Director's, and Superintendent's Reports, as presented. There are no reports this month from Building Principals or the Technology Coordinator.
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VIII.B.1. Curriculum Director's Report
Description:
Mr. Matt Swick
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VIII.B.2. Superintendent's Report
Description:
1. FOIA Requests: One FOIA Request was received on May 30th, 2025 from Kalah Love at Postal Source, requesting any agreements, purchases and leases on mailing equipment used by the School District, including meters and shipping and tracking software. Matt responded on May 30, 2025 explaining that the FOIA request does not apply to our School District, as we do not have any of the criteria she requested information on. 2. As of June 8, 2024 we had received 5.32% of our 2023 levy. As of June 9, 2025 we had received 1.83 % of our 2024 levy. 3. Fund balances as of May 31st, 2025 are attached. |
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VIII.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of May 2025, as presented.
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VIII.D. Bills and Payroll
Description:
It is my recommendation that you approve the Bills and Payroll Deductions for the month of May, and authorize the payment of any bills to close out the fiscal year, and for the July bills to be ratified in August.
We will also have checks at the end of the month for the transfer of Working Cash interest for June. |
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VIII.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of May 2025.
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VIII.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for May 2025.
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VIII.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented for May 2025.
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VIII.H. Additions to the 2024-2025 Support Staff Substitute List
Description:
It is my recommendation that you approve the following Additions to the 2024-2025 Support Staff Substitute Lists: There are none at this time.
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VIII.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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VIII.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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VIII.K. Donations
Description:
It is my recommendation that you accept the following donations:
None at this time. |
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VIII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
It is my recommendation that you approve the Disposal of Property No Longer Needed for School Purposes: Please see attached
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VIII.M. Approve Second Reading of Board Policies as Amended and Presented during their First Redaing
Description:
2. 4:15 - Identity Protection 3. 4:80 - Accounting and Audits 4. 5:10 - Equal Employment Opportunity and Minority Recruitment 5. 5:20 - Workplace Harassment Prohibited 6. 5:60 - Expenses 7. 5:100 - Staff Development Program 8. 6:150 - Home and Hospital Instruction 9. 6:235 - Access to Electronic Networks 10. 7:10 - Equal Educational Opportunities 11. 7:20 - Harassment of Students Prohibited 12. 7:60 - Residence 13. 7:70 - Attendance and Truancy 14. 7:180 - Prevention and Response to Bullying, Intimidation and Harassment 15. 7:185 - Teen Dating Violence Prohibited 16. 7:190 - Student Behavior 17. 7:200 - Suspension Procedures 18. 7:210 - Expulsion Procedures 19. 7:250 - Student Support Services 20. 7:270 - Administering Medications to Students 21. 7:310 - Restrictions on Publications; Elementary Schools 22. 7:315 - Restrictions on Publications; High Schools 23. 7:340 - Student Records 24. 7:255 - Students Who are Parents, Expectant Parents, or Victims of Domestic or Sexual Violence 25. 2:265 - Title IX Grievance Procedure |
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VIII.N. Adopt Resolution 6-25 Public Hearing of Tentative Budget
Description:
It is my recommendation that you adopt Resolution 6-25, as presented.
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VIII.O. Adopt Resolution No.7-25 Designate Interest Received as Interest for Fiscal Year 2024-2025
Description:
It is my recommendation that you approve Resolution No. 7-25, designating interest
accruing during the current fiscal year and all interest from prior years to be treated as interest going forward into the next fiscal year. Background: Pursuant to regulatory changes in the Illinois Administrative Code (23 IL. Administrative Code 100.50), effective July 1, 2008 the Illinois State Board of Education requires that: "Unless otherwise provided by statute or specified by board resolution adopted prior to June 30 of a fiscal year, interest earnings shall be added to and become part of principal as of June 30 of the fiscal year." Therefore, in order to preserve the District’s option to transfer accrued interest from one fund to another, the Board will have to act at least once a year by doing one or both of the following: (1) pass a resolution transferring interest; or (2) pass a resolution designating interest accruing during the current fiscal year and all interest from prior years to still be interest going forward. This resolution is an annual resolution, similar to the annual Prevailing Wage Act resolution. Therefore, this resolution is listed on the consent agenda and will be brought forward in the future on the consent agenda at the same time as the Prevailing Wage resolution. |
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VIII.P. Adopt Resolution No. 8-25 Permanent Transfer of Working Cash Fund Interest to Education Fund
Description:
It is my recommendation that you approve the permanent transfers of Working Cash Interest collected in FY2025 to the Education Fund.
Budget: $50,000 Education Fund from Working Cash As of May 31st, we have collected $45,763.87 in working cash interest. |
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VIII.Q. Approve the 2025-2026 Student Accident Insurance through ESIC/Gerber Life Insurance Company
Description:
It is my recommendation that you approve the Student Accident Insurance coverage through ESIC/Gerber Life Insurance Company for 2025-2026.
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VIII.R. Approve Superintendent's Membership to IASA, ASCDA and IASBO for the 2025-2026 School Term
Description:
It is my recommendation that you approve my membership to IASA, ASCDA and IASBO for the 2025-2026 School Term.
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VIII.S. Approve 2025-2026 Treasurer's Bond #22424 in the amount of $4,156,491.80
Description:
It is my recommendation that you approve the 2025-2026 Treasurer's Bond #22424 in the amount of $4,156,491.80
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IX. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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IX.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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IX.B. Personnel
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IX.B.1. Resignations or Terminations
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IX.B.1.a. One WHS Assistant Football Coach
Description:
Mr. Feeney recommends that you approve the letter of resignation submitted by a Wilmington High School Assistant Football Coach, effective at the conclusion of the 2024-2025 school year.
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IX.B.2. Retirements
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IX.B.2.a. One WHS Librarian
Description:
Mr. Feeney recommends that you approve the notice of retirement submitted by a WHS Librarian, which will go into effect on August 1st, 2026.
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IX.B.3. Leaves of Absence
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IX.B.4. Reassignments
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IX.B.5. Recommendations for Employment
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IX.B.5.a. One 8hr, 12-month Night Custodian
Description:
Mr. Feeney supports Mr. Crawford's recommendation to retroactively employ an 8 hour, 12-month night Custodian, which will begin on June 5th, 2025.
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IX.B.5.b. Permanent District Substitute Teachers and English-Language Learners
Description:
Mr. Feeney supports Mrs. Normans and Mr. Spicer's recommendation to employ a Permanent District Substitute Teacher, a K-5 Permanent Substitute Teacher and a Permanent WMS/WHS Substitute Teacher for the 2025-2026 school year.
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IX.B.5.c. Approve Employment of District Office Consultant
Description:
Mr. Feeney recommends that you approve the employment of a District Office Consultant on an hourly basis, during the 2025-2026 school year for up to 160 hours or the equivalent of 20 full days. His services will only be requested by the Superintendent, and/or the Assistant Superintendent. The hourly pay rate will remain the same from 2024-2025.
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IX.B.5.d. WMS Baseball and Softball Coaches for the 2025-2026 School Year
Description:
Mr. Feeney supports Mr. Spicer's recommendation to employ Wilmington Middle School Baseball and Softball coaches for the 2025-2026 school year. Stipends are set by the current Collective Bargaining Agreement, and employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines
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IX.B.5.e. Volunteer Coaches for WMS Cross-Counry Club
Description:
Mr. Feeney supports Mr. Spicer's recommendation to employ two volunteer coaches for the WMS Cross-Country Club for the 2025-2026 school year.
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IX.C. Approve Document 6-1-25 Non-Certified Administrator Salaries
Description:
Mr. Feeney recommends that you approve the salaries for the Non-Certified Administrator Salaries with a 5% increase:
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IX.D. Approve Salaries for Non-Certified Administrators and Other Non-Union Employees
Description:
Mr. Feeney recommends that you approve the salaries for the following Non-Certified and Other Non-Union Employees:
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IX.E. Approve Document 6-2-25 Non-Certified/ Non-Union Salaries
Description:
Mr. Feeney recommends that you approve the salaries for the Non-Certified / Non-Union Salaries with a 5% increase or a minimum of $15.00 per hour unless otherwise indicated below:
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IX.F. Approve Substitute Teacher rate of pay for 2025-2026 school year.
Description:
Mr. Feeney recommends you approve the Substitute Teacher pay rate for the 2025-2026 school year.
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IX.G. Approve the Substitute Teacher-Assistant rate for the 2025-2026 school year
Description:
Mr. Feeney recommends that you approve the Substituite Teacher Assistant rate of pay for the 2025-2026 school year.
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IX.H. Approve the Salary Increases for Building Administrators for the FY 26 School Year’s Salary
Description:
Mr. Feeney recommends that you approve the salary increases for Building Administrators for the FY 26 School Year’s salary
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IX.I. Approve Retirement Contract
Description:
Mr. Feeney recommends that you approve the retirement contract of Four Years and Fifteen days, starting on July 1, 2025 and ending July 23, 2029.
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IX.J. Approve Resolution 9-25; Confirm Treasurer of Wilmington Community Unit School District No. 209-U
Description:
It is Mr. Feeney's recommendation that you confirm Stacy Roth as the Treasurer of Wilmington Community Unit School District No. 209-U.
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IX.K. Accept Bid for Diesel Fuel Submitted on May 29th, 2025
Description:
Mr. Feeney recommends that you accept the bid from Feece Oil in the amount of $55,524.00 for the Bio-Blend, and $28,677.00 for the Winter-Blend, totaling $84,201.00, submitted on May 29, 2025, for the 2025-2026 school year.
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IX.L. Accept Bid for Cafeteria Milk Submitted on May 14th, 2025
Description:
Mr. Feeney recommends that you accept the bid from HPS for Cafeteria Milk submitted on May 14th, 2025, for the 2025-2026 school year. The cost per half-pint will be as follows: White Milk - $0.34, Strawberry Milk - $0.35, Chocolate Milk - $0.36.
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IX.M. Approve the Meal Prices for the 2025-2026 School Year
Description:
I support the recommendation of Tina Brownlee and Stacy Roth to approve the Meal Prices for the 2025-2026 School Year:
Meal prices for the 2025-2026 school year: 2025-2026 Full Price Breakfast - Grades K-5 $2.50 Reduced Breakfast $.30 Full Price Breakfast - Grades 6-8 $2.50 Reduced Breakfast $.30 Full Price Breakfast - High School $2.75 Reduced Breakfast $ .40 Full Price Lunch - Grades K-8 $3.85 Reduced Price Lunch $.40 Full Price Lunch - High School $3.85 Reduced Price Lunch $.40 Adult Lunch $4.50 Adult Breakfast $3.25 |
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IX.N. Approve formation of Volunteer Cross-Country Club at WMS
Description:
Mr. Feeney supports Adam Spicer’s recommendation to form a Volunteer Cross-Country Club at Wilmington Middle School for the 2025-2026 school year. There will be no stipends paid for this club and it will be at no cost to the district.
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IX.O. Approve Resolution No. 10-25; Adoption of the 2024-2025 Budget
Description:
Mr. Feeney recommends that you approve Resolution No. 10-25: Certification of Adoption of the 2024-2025 Budget.
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IX.P. Approve Resolution No. 11-25: Corporation Authority to Sell Real Estate
Description:
Mr. Feeney recommends that approve Resolution No. 11-25; giving himself (Kevin Feeney) and the Board of Education the Authority to transact all deposits and execute all documents necessary for the sale of the Building Trades House located at 924 Winchester Green Dr.
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X. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson, Chris Alberico and Tim Cragg Foundation for Excellence - Tim Cragg Handbook Committee - Chris Alberico and Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
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XI. CORRESPONDENCE
Description:
None at this time.
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XII. ADJOURN
Description:
Adjourn until the regular meeting on August 11, 2025 at 6:30 P.M. Closed Session will be at 6:00 p.m. The public hearing on the budget will begin at 6:15 p.m.
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