May 13, 2024 at 6:30 PM - Regular Meeting
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I. ROLL CALL - 6:00 P.M. - BOARD ROOM
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II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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II.B. Collective negotiating matters between the Board of Education and its employees or their representatives
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II.C. Litigation that is probable or imminent.
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III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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IV. APPROVE THE AGENDA
Description:
It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, May 13, 2024.
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V. OPPORTUNITY FOR PUBLIC INPUT
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VI. CONSENT AGENDA ACTION ITEMS
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VI.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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VI.A.1. Regular Meeting of April 15, 2024
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VI.A.2. Closed Meeting of April 15, 2024
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VI.B. Administrators' Reports
Description:
It is my recommendation that you approve the Building Principals', Technology Coordinator's, Curriculum Director's, and Superintendent's Reports, as presented.
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VI.B.1. Building Principals' Reports
Description:
Mrs. Beth Norman
Mrs. Casey Orellano Mr. Adam Spicer Mr. Scott Maupin |
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VI.B.2. Technology Coordinator's Report
Description:
Mr. Mike McCormick
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VI.B.3. Finance Director's Report
Description:
Mr. Kevin Feeney
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VI.B.4. Curriculum Director's Report
Description:
Mr. Matt Swick
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VI.B.5. Superintendent's Report
Description:
Mr. Kevin Feeney:
a. Illinois Freedom of Information Act Report: One FOIA request was received from John Laubersheimer, Research Librarian, with AFSCME Council 31, asking for a copy of the current contract between the School District and Illinois Central School Bus. Mr. Matt Swick responded via email, providing the requested information. b. Dates to Remember: Please see attachment c. As a reminder, the IASA,IASB, IASBO Joint Annual Conference is November 22-24, 2024 in Chicago. If you have not already signed up, please contact Megan to do so. d. The preliminary 2024 IMRF Rate is 12.62%, and the final rate will be available later this year. e. SOWIC notes. Please see attached. f. Fund Balances as of April 30, 2024: See attachment. |
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VI.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of April, 2024, as presented.
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VI.D. Bills and Payroll
Description:
It is my recommendation that you approve the bills and payroll for the month of May, 2024, as presented.
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VI.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of April, 2024.
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VI.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for April, 2024.
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VI.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented, for April, 2024.
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VI.H. Additions to the 2023-2024 Substitute Support Staff List
Description:
It is my recommendation that you approve the following additions to the 2023-2024 Support Staff Substitute List: There are none at this time.
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VI.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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VI.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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VI.K. Donations
Description:
It is my recommendation that you accept the following donations:
None at this time. |
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VI.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
It is my recommendation that you approve the following items for sale or disposal of property that is no longer needed for school purposes:
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VI.M. Approve Second Reading of Board Policies as Amended and Presented
Description:
It is my recommendation that you approve the second reading of the following Board Policies as amended and presented during their first reading:
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VI.N. Approve Board Policy Review and Monitoring
Description:
It is my recommendation that you approve Board Policy Review and Monitoring
1. 2:140 - Communications to and from the Board 2. 2:140-E- Guidance for Board Member Communications, Including Email Use 3. 4:110 - Transportation 4. 5:35 - Compliance with Fair Labor Standards Act 5. 5:40 - Communicable and Chronic Infectious Disease 6. 6:40 - Curriculum Development |
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VI.O. Approve Participation and Expenses to Attend ESIC Meetings and Conferences, July 1, 2024 to June 30, 2025
Description:
It is my recommendation that you approve the participation and expenses for Mr. Feeney and Mr. Swickto attend all ESIC Meetings and Conferences, whether in-state or out-of-state, between July 1, 2024 and June 30, 2025.
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VI.P. Approve Participation and Expenses to Attend NAFIS and FLISA (7002) Meetings and Conferences, July 1, 2024 to June 30, 2025
Description:
It is my recommendation that you approve the participation and expenses for Mr. Feeney and Mr. Swickto attend NAFIS and FLISA (7002) Meetings and Conferences, whether in-state or out-of-state, between July 1, 2024 and June 30, 2025.
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VI.Q. Approve Participation and Expenses to Attend IASA Meetings and Conferences, July 1, 2024 to June 30, 2025
Description:
It is my recommendation that you approve the participation and expenses for Mr. Feeney and Mr. Swick to attend the IASA meetings and conferences, whether in-state or out-of-state, between July 1, 2024 and June 30, 2025.
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VI.R. Approve the Networking Agreement with Guardian Angel Community Services
Description:
It is my recommendation that you approve the renewal of the annual agreement with Guardian Angel Community Services.
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VI.S. Approve Document 5-1-24: Reasonable Assurance for Substitutes and Part-Time Employees for the 2024-2025 School Year
Description:
It is my recommendation that you approve Document 5-1-24: Reasonable Assurance for Substitutes and Part-Time Employees for the 2024-2025 School Year. This is to notify substitute teachers and substitute support staff members of our reasonable assurance that their positions will be available to them for the 2024-2025 school year. This includes substitute teachers, cafeteria workers, custodians, clerical workers and library aides.
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VI.T. Approve K-5 MTSS Coordinator/Academic Coach Job Description
Description:
It is Mr. Feeney’s recommendation that you approve the K-5 MTSS Coordinator/Academic Coach job description.
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VI.U. Approve Intermediate School MTSS Coordinator/Academic Coach Job Description
Description:
It is Mr. Feeney’s recommendation that you approve the Intermediate School MTSS Coordinator/ Academic Coach job description.
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VII. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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VII.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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VII.B. Personnel
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VII.B.1. Resignations or Terminations
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VII.B.2. Retirements
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VII.B.3. Leaves of Absence
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VII.B.3.a. One Maintenance Employee
Description:
Mr. Feeney recommends that you approve the FMLA request from a Wilmington School District Maintenance employee, which will begin in June 2024. This leave will be intermittent for 30 days in a twelve-month period. FMLA will be carried out in concurrence with his accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
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VII.B.4. Reassignments
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VII.B.5. Recommendations for Employment
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VII.B.5.a. WMS Summer Volunteer Coaching Staff
Description:
Mr. Feeney supports Adam Spicer’s recommendation to employ personnel as Volunteer WMS Coaches during the Summer of 2024, pending compliance with all federal, state, and local guidelines. No stipend will be paid by the District.
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VII.B.5.b. WHS Summer Volunteer Coaching Staff
Description:
Mr. Feeney supports Brian Goff’s recommendation to employ Volunteer WHS Summer 2024 Coaches. Employment is pending compliance with all federal, state and local guidelines. No stipend will be paid by the District. Please see attachment.
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VII.B.5.c. One SIS Attendance Secretary
Description:
Mr. Feeney supports Mrs. Orellano's recommendation to employ a SIS Attendance Secretary for the 2024-2025 school year. Employment is pending compliance with all Federal, State, and local guidelines.
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VII.B.5.d. One WMS Art Teacher
Description:
Mr. Feeney supports Mr. Spicer's recommendation to employ a WMS Art Teacher for the 2024-2025 school year at BA Step 3 on the Collective Bargaining Agreement. Employment is pending compliance with all federal, state, and local guidelines.
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VII.B.5.e. Two Summer 2024 Custodians
Description:
Mr. Feeney supports Mr. Habing's recommendation to employ a student, part-time, Summer 2024 Custodial employee. Employment is pending compliance with all federal, state, and local guidelines.
Mr. Feeney supports Mr. Habing's recommendation to employ an 8-hour, 8-week, Summer 2024 Custodial employee. Employment is pending compliance with all federal, state, and local guidelines. |
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VII.B.5.f. One Full-Time Bruning Custodian
Description:
Mr. Feeney supports Mr. Habing's recommendation to employ an 8-hour, 12-month, Bruning Custodian for the 2024-2025 school year. Employment is pending compliance with all federal, state, and local guidelines.
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VII.C. Approve the Continued Participation in the Regional Safe Schools Program
Description:
It is my recommendation that you approve our continued participation in the Regional Safe Schools Program. The rate will be the same next year as it was this year: $10/day for RSSP.
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VII.D. Approve the Participation and Expenses for Mr. Feeney and Dr. Swick to Attend NAFIS and FLISA (7002) Meetings and Conferences, whether in-state or out-of-state, July 1, 2024 to June 30, 2025
Description:
It is my recommendation that you approve the participation and expenses for Mr. Feeney and Dr. Swick to attend NAFIS and FLISA (7002) Meetings and Conferences, whether in-state or out-of-state, July 1, 2024 to June 30, 2025.
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VII.E. Establish Regular Meeting Dates and Times
Description:
I recommend the Board adopt a Board meeting calendar by amending Board Policy No. 2:200 as per the attached schedule:
6:30 P.M. - Wilmington High School Board Room 6:00 P.M. - Closed Session 2nd Monday of each month with the following exceptions: July - No meeting August 12 September 9 October 21 (3rd Monday due to Columbus Day) November 18 (3rd Monday Due to Veteran’s Day) December 9 January 13 February 10 March 17 (3rd Monday due to NAFIS Conference) April 14 May 12 June 9 |
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VII.F. Renew Fee for Service Contract with R&G Consultants
Description:
It is Mr. Feeney's recommendation to renew our contract with R&G Consultants to continue providing our Medicaid Fee for Service billing for the next two years (July 1, 2024-June 30, 2026).
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VII.G. Approve the Purchase and Adoption of WMS Math Textbooks
Description:
It is the recommendation of Matt Swick and Adam Spicer to seek Board approval of the purchase and adoption of all materials associated with the Big Ideas Math & You (2025) text series to be used in grades 6-8 at WMS beginning in August. We are recommending a 6-year agreement with the Big Ideas Math & You publisher, Cengage, for a total anticipated cost of $42,613.60.
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VII.H. Approve Resolution 3-24: Participation in a Feasibility Study with Elwood CCSD 203
Description:
It is my recommendation that you approve the participation in a feasibility study with Elwood CCSD 203, Joliet Township High School District 204, Wilmington 209U, and Lincolnway Community High School District 210.
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VII.I. Accept Cafeteria Milk Bid from Prairie Farms
Description:
Enclosed is the bid tab sheet for cafeteria milk for the 2024-2025 school year. It is my recommendation that you accept the bid from Prairie Farms.
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VII.J. Approve the Union Certified Staff Agreement for the 2024-2025, 2025-2026, 2026-2027, and 2027-2028 school years with AFT Local 604 contingent upon the final review by our attorney and union representation
Description:
Approve the Union Certified Staff Agreement for the 2024-2025, 2025-2026, 2026-2027, and 2027-2028 school years with AFT Local 604 contingent upon the final review by our attorney and union representation
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VII.K. Approve the Resolution 4-24: Authorizing the acceptance of the contract and by-laws document of the Educational Benefit Cooperative and Authorizing membership in the EBC
Description:
It is my recommendation that you approve the Resolution 4-24: Authorizing the acceptance of the contract and by-laws document of the Educational Benefit Cooperative and Authorizing membership in the EBC.
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VIII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson, Chris Alberico and Tim Cragg Foundation for Excellence - Tim Cragg Handbook Committee - Chris Alberico and Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
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IX. CORRESPONDENCE
Description:
None at this time.
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X. ADJOURN
Description:
To adjourn until the next regular meeting on Monday, June 10, 2024, at 6:30 PM. Closed session will begin at 6:00 PM. Budget Hearing will begin at 6:15 PM.
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