October 21, 2024 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Appointment of Student Board Member

IV.B. District Updates

IV.B.1. IASB Resolutions

IV.C. NWEA MAP Presentation

IV.D. Motion to Approve the Agreement with the Aurora East Educational Foundation for the Video/Media Productions Coordinator

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of October 7, 2024

V.B. Executive Session Meeting Minutes of October 7, 2024

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.C.2. August 2024 Financials

V.D. Personnel Report, as listed:

V.D.1. Resignations

V.D.2. Appointments

V.D.3. Leaves

V.D.4. Retirements

V.D.5. Differentials

V.D.6. Suspensions

V.E. Donations, as listed:

V.E.1. 300 Board Games from the Parent Power Center for Parent University

V.E.2. $20,000 for the Student Backpack Program from Cities in Schools 2000, Inc.

V.E.3. $1,745.32 from the Community Foundation of the Fox River Valley to Rollins School

V.E.4. School Supplies from Crayons for Kids at Marmion Academy and Rosary High School for Oak Park School

V.E.5. Miscellaneous School Supplies from Crayons for Kids at Marmion Academy for Beaupre School

V.E.6. Single Use Family Pass for Four to the DuPage Children's Museum for the Gonzalez Child Center

V.E.7. $4,000 for Youth Literacy from Dollar General to Beaupre School

V.E.8. 150 Board Games from the Parent Power Center for Oak Park School

V.E.9. $1,200 from Trinity Episcopal Church for Beaupre School

VI. Finance/Personnel Committee, Annette Johnson, Chair, met on October 7, 2024 at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Monday, November 4, 2024 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of October 7, 2024

VI.A.3. 2024 Tax Levy Timeline

VI.A.4. 2025 Insurance Renewal

VI.A.5. Video and Media Production Coordinator Job Description

VI.B. Action Items: 

VI.B.1. Motion to Approve the Health, Dental, Vision, Life, Accidental Death & Dismemberment, Long-Term Disability, Flexible Spending Account, Cobra and EAP Insurance Program Renewals as Presented by HUB International for the 2025 Calendar Year

VI.B.2. Motion to Approve the Video and Media Production Position

VII. Curriculum and Programs Committee, Juan Sifuentes, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, October 21, 2024 and Monday, November 18, 2024 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Bruce Schubert, Chair, met on October 7, 2024 at 6:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, November 4, 2024 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of October 7, 2024

VIII.A.3. East Aurora High School Mechanical Improvement Project 2025 Bid Results

VIII.A.4. East Aurora High School Mechanical Improvement Project 2025 Equipment Quote

VIII.A.5. Career Technical Center Update

VIII.A.6. HVAC Mechanical Preventative Maintenance Contracts

VIII.A.7. East Aurora High School Traffic Pattern Review

VIII.A.8. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Award the 2025 East Aurora High School Mechanical Project (#241012) for Base Bid Plus Alternate 1 to Dekalb Mechanical in the Amount of $3,588,195

VIII.B.2. Motion to Approve the Purchase of Mechanical Equipment, Controls and Warranties for the East Aurora High School 2025 Mechanical Project through the Omnia Co-Operative Purchasing Agreement with Trane Technologies in the Amount of $2,090,387

VIII.B.3. Motion to Approve the Renewal of the District HVAC Maintenance Agreement at Eighteen (18) District Buildings with F.E. Moran in the Amount of $560,135

IX. Executive Session for the Purpose of Discussing Worker's Compensation and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

X.A. Motion to Approve the Notice to Remedy for a Tenured Teacher

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment