June 17, 2024 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Superintendent Report

IV.A.1. Strategic Plan Update - Teaching & Learning/Operations & Finance

IV.A.2. Summer School Graduation

IV.A.3. Career Tech Center Financing Update

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of June 3, 2024

V.B. Executive Session Meeting Minutes of June 3, 2024

V.C. Executive Session Minutes for Finance/Personnel Committee Meeting of June 3, 2024

V.D. Monthly Financial Reports, as listed:

V.D.1. List of Bills

V.D.2. April 2024 Financials

V.E. Personnel Report, as listed:

V.E.1. Resignations

V.E.2. Appointments

V.E.3. Adjusted Appointments

V.E.4. Adjusted Salaries

V.E.5. Leaves

V.E.6. Retirements

V.E.7. Summer Employment

V.F. Donations, as listed:

V.F.1. Books from Anderson's Bookshop & Community Christian Church to Allen School

V.F.2. Fifty (50) Oberweis Kid Scoop Certificates to Bardwell School

V.F.3. $150 from Making Kane County Fit for Kids to Bardwell, Brady, Dieterich and Johnson for participating in their 2023 Walk to School Day

V.F.4. Thirty (30) Easter Baskets from the Aurora Police Department to Allen School

V.F.5. Four (4) Bicycles from Charangon Trucking to O'Donnell School

V.F.6. Two (2) Bicycles from Jill Braselton to O'Donnell School

V.F.7. Coffee Service from Starbucks to O'Donnell School

V.F.8. $234.20 from SPV LLC to Waldo School

V.F.9. Seventy Two (72) Toothpaste Tubes from Prairie Point Dental for McKinney Vento Education Program

VI. Finance/Personnel Committee, Dan Barreiro, Chair, met June 3, 2024 at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Monday, July 1, 2024 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of June 3, 2024

VI.A.3. Athletic Training Services

VI.A.4. PE Uniform Bid

VI.A.5. Beverage Vending Contract Renewal

VI.A.6. Commercial Insurance Policies for FY2025

VI.A.7. Preliminary Tentative Budget for FY2025

VI.A.8. Appoint District Treasurer for FY2025

VI.A.9. Certification of Treasurer's Surety Bond for FY2025

VI.A.10. Designate Depository for District Funds for FY2025

VI.A.11. End of Year Bills

VI.A.12. Frontline Proposal

VI.A.13. Finance & Personnel Committee Meeting Dates for FY2025

VI.A.14. Review Policy Revision 3:50 (General School Administration-Administrative Personnel Other Than the Superintendent)

VI.A.15. Request for the Following Student Services Positions:

VI.A.15.a. Two (2) 1.) FTE Instructional Teachers at O'Donnell and Beaupre Schools

VI.A.15.b. Two (2) 1.0 FTE Special Education Teacher Assistants at O'Donnell and Beaupre Schools

VI.A.15.c. Two (2) 2.0 FTE Special Education Teachers at East Aurora High School

VI.A.15.d. One (1) 1.0 FTE Certified School Nurse

VI.A.15.e. One (1) 1.0 FTE Behaviorist at Hermes School

VI.A.16. Request for the Following East High School Staffing Positions:

VI.A.16.a. Three (3) 3.0 FTE Mathematics Teachers

VI.A.16.b. One (1) 1.0 FTE Culinary Arts Teacher

VI.A.16.c. One (1) 1.0 FTE Art Teacher

VI.A.16.d. One (1) 1.0 FTE Band Teacher

VI.A.16.e. Two (2) 1.0 FTE Reading Teachers

VI.A.16.f. One (1) 1.0 FTE Social Studies Teacher

VI.A.16.g. Two (2) 1.0 FTE CTE Teachers

VI.A.17. Work Calendar for Behaviorists

VI.B. Action Items: 

VI.B.1. Motion to Approve the Three (3) Year Contract with ATI Holdings Company for Athletic Training Services Beginning with the 24/25 Fiscal Year in the amount of $531,000

VI.B.2. Motion to Approve One (1) Year Renewal with Coca-Cola Beverage Vending for the 2024/2025 School Year

VI.B.3. Motion to Approve the Commercial Insurance Policies as Presented by the HUB Group for the 24/25 School Year

VI.B.4. Motion to Adopt the Resolution Approving the FY25 Tentative Budget

VI.B.5. Motion to Approve the FY25 Resolution to Appoint a School District Treasurer

VI.B.6. Motion to Approve the Certification for the Amount of Treasurer's Surety Bond

VI.B.7. Motion to Approve the Resolution for Depositories 

VI.B.8. Motion to Approve the 3-Year Proposal from Frontline in the Amount of $135,628.87

VI.B.9. Motion to Approve the Following Student Services Positions:

VI.B.9.a. Two (2) 1.) FTE Instructional Teachers at O'Donnell and Beaupre Schools

VI.B.9.b. Two (2) 1.0 FTE Special Education Teacher Assistants at O'Donnell and Beaupre Schools

VI.B.9.c. Two (2) 2.0 FTE Special Education Teachers at East Aurora High School

VI.B.9.d. One (1) 1.0 FTE Certified School Nurse

VI.B.9.e. One (1) 1.0 FTE Behaviorist at Hermes School

VI.B.10. Motion to Approve the Following East High School Staffing Positions:

VI.B.10.a. Three (3) 3.0 FTE Mathematics Teachers

VI.B.10.b. One (1) 1.0 FTE Culinary Arts Teacher

VI.B.10.c. One (1) 1.0 FTE Art Teacher

VI.B.10.d. One (1) 1.0 FTE Band Teacher

VI.B.10.e. Two (2) 1.0 FTE Reading Teachers

VI.B.10.f. One (1) 1.0 FTE Social Studies Teacher

VI.B.10.g. Two (2) 1.0 FTE CTE Teachers

VI.B.11. Motion to Approve the Work Calendar for Behaviorists

VII. Curriculum and Programs Committee, Juan Sifuentes, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, June 17, 2024 and Monday, July 15, 2024 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Bruce Schubert, Chair, met June 3, 2024 at 6:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, July 1, 2024 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of June 3, 2024

VIII.A.3. Summer Projects Update

VIII.A.4. Fire Safety and Protection Services Bid Results

VIII.A.5. Lawn Care Service Bid Results

VIII.A.6. Paper Services Bid Results

VIII.A.7. Cell Phone Locker Purchase

VIII.A.8. E-Rate Application Update

VIII.A.9. Career Technical Center Update

VIII.A.10. Committee Meeting Dates for Fiscal Year 2024-25

VIII.A.11. Resolution for the Sale/Recycle of Personal Property

VIII.A.12. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Reject the Bids Submitted for Lawn Care Services

VIII.B.2. Motion to Award the Copy Paper Bid to Midland Paper for a Three-Year Agreement in the Amount of $285,105.40

VIII.B.3. Motion to Approve the Resolution Authorizing the Sale of Personal Property (Old/Broken Furniture)

IX. Executive Session for the Purpose of Discussing Safety & Security and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment