October 17, 2016 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Superintendent Report - Hoyda/McDonald

III.B. Student Board Member Report

III.C. Community Relations Report - Tom Jackson

IV. Discussion/Consensus/Action Items:

IV.A. Discussion on the Cancellation of the November 7, 2016 Board of Education Meeting - President Johnson

V. Public Comments/Questions

VI. Board Comments

VII. Motion to Approve the Following Consent Agenda, as listed:

VII.A. Board of Education Meeting Minutes of October 3, 2016

VII.B. Executive Session Meeting Minutes of October 3, 2016

VII.C. Monthly Financial Reports, as listed:

VII.C.1. List of Bills

VII.C.2. September 2016 Financials

VII.C.3. Fund Balance Report

VII.C.4. Investments Report

VII.C.5. Payroll Report

VII.D. Personnel Report, as listed:

VII.D.1. Resignations

VII.D.2. Appointments

VII.D.3. Leaves

VII.D.4. Suspensions

VII.D.5. Contract Adjustments

VII.D.6. Notice to Remedy

VII.D.7. Adjusted Appointments

VII.E. Fieldtrips; as listed:

VII.E.1. Krug School - 5th Grade Lorado Taft Outdoor Education - Oregon, IL - February 22-24, 2017

VII.F. Donations, as listed:

VII.F.1. $150 Worth of General School Supplies from the Employees of American Institute for Research

VII.F.2. $150 to East Aurora's NJROTC Color Guard from Aurora University

VII.F.3. $250 to East High School's Football Team from Dolan and Murphy

VII.F.4. Dresses for Homecoming Valued at $150 from the Parent Auxiliary Group

VII.F.5. $3,500 for Student/Teacher Initiatives and Playground Equipment for Brady School from Community Christian Church

VII.F.6. $1,516 for Educational Materials for Rollins School from the Edna M. Rollins Endowment Fund through the Community Foundation of the Fox River Valley

VII.F.7. $23,931 Worth of Flooring and Adhesives from Mannington Commercial

VII.F.8. $50 to East High's NJROTC from Jeffrey Dooley and Anne Wilson-Dooley

VII.F.9. $250 Worth of Handmade Scarves from the West Aurora Concerned Citizens Neighborhood Group

VII.F.10. $5,000 Worth of School Supplies from Flowers and Dreams

VII.F.11. $331 for Books and Resources for Johnson School from Target

VII.F.12. $118.77 for Books and Additional Resources for Johnson School from Jacki Donner

VII.F.13. $269.80 for Sony Headphones for Johnson School from Jacki Donner and the Bill & Melinda Gates Foundation

VII.G. Grants, as listed:

VII.G.1. 2016-2017 District Alternative Breakfast Grant in the Amount of $31,500 from the Illinois Action for Healthy Kids for Breakfast Carts for Allen, Beaupre, Brady, Dieterich, Gates, Hermes, Johnson, Krug, Oak Park, O'Donnell, Rollins, Cowherd, Simmons, Waldo and East High Schools

VII.G.2. Dollar General Literacy Foundation Grant in the Amount of $2,000 for Allen School

VII.G.3. The Guitar Center Charity Team Grant in the Amount of $500 from the Guitar Center, Inc. for East High School

VIII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Monday, October 17th at 5:00 p.m. at the SSC

VIII.B. Action Items:  None

IX. Building & Grounds Committee, Richard Leonard, Chair, met October 5th at 4:30 p.m. at the SSC

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Wednesday, November 9th at 4:30p.m. at the SSC

IX.A.2. Building & Grounds Committee Minutes of October 5, 2016

IX.A.3. Cell Tower

IX.A.4. Preferred Vendor List

IX.A.5. Construction Grants

IX.A.6. Allen School Air Quality Testing

IX.A.7. Facility Improvement Progress Report

IX.A.8. Middle School and Elementary School Improvements

IX.A.9. Cowherd Elevator Bid

IX.A.10. Resolution for Sale of Personal Property

IX.B. New Business:

IX.B.1. Stadium Renderings

IX.B.2. Bardwell Water Main

IX.B.3. Lights at East High

IX.B.4. Security Cameras

IX.B.5. Krug Easement

IX.C. Action Items: 

IX.C.1. Motion to Approve the Following Bid Packages Related to Phase III - Building Addition at the High School

IX.C.1.a. Painting Bid #10 to K&J Painting in the Amount of $183,880

IX.C.1.b. Elevator Bid #11 to Thyssen Krupp in the Amount of $305,654

IX.C.1.c. Roofing Bid #6 to Elens & Meichen in the Amount of $1,194,420

IX.C.1.d. Glass Glazing #7 to Rock Valley Glass in the Amount of $2,532,200

IX.C.1.e. Metal Studs #8 to Champion in the Amount of $1,178,440

IX.C.1.f. Fire Protection #12 to Nelson in the Amount of $173,194

IX.C.1.g. Mechanical #14 to Flo-Tech in the Amount of $2,517,000

IX.C.2. Motion to Approve the Early Childhood Center Playground Project Base Bid to Lite Construction in the Amount of $69,777 to Include Alternate #2 in the Amount of $8,700

X. Finance/Personnel Committee, Annette Johnson, Chair, met October 11th at 4:30 p.m. at the SSC

X.A. Informational/Discussion Items:

X.A.1. Meeting Schedule - Tuesday, November 15th at 4:30 p.m. at the SSC

X.A.2. Finance/Personnel Meeting Minutes of October 11, 2016

X.A.3. Investments

X.A.4. Food Service

X.A.5. Review of the Following IASB PRESS Policy Revisions:

X.A.5.a. 5:10 (General Personnel - Equal Employment Opportunity and Minority Recruitment)

X.A.5.b. 5:20 (General Personnel - Workplace Harassment Prohibited)

X.A.5.c. 7:20 (Students - Bullying and Harassment of Students Prohibited)

X.B. Action Items:  

X.B.1. Motion to Approve the Contractual Agreement for 2016-2020, Between the Service Employees International Union, Local 73 and the Board of Education, East Aurora School District 131

X.B.2. Motion to Approve the Resolution for Sale of Personal Property

X.B.3. Motion to Approve the Corporate Resolutions to Designate Dr. Marion Hoyda, Interim Superintendent, Dr. Mark McDonald, Interim Superintendent and Michael J. Prombo, Assistant Superintendent for Finance as Authorized Signers and to Initiate ACH Transactions for the Two District Accounts Managed by River Street Advisors

X.B.3.a. Resolution 1 - Account J11-001120

X.B.3.b. Resolution 2 - Account J11-001138

X.B.4. Motion to Approve the Paying Agent/Registrar Agreement and Incumbency Certificate in Order to Designate Zions Bank as the Paying Agent for 2016C Bonds and 2016D Bonds and to Designate Michael J. Prombo, Assistant Superintendent for Finance, as the Authorized Signer Execute, Deliver and Perform Day-to-Day Documents of the District

X.B.4.a. 2016C Bond Paying Agent Agreement

X.B.4.b. 2016D Bond Paying Agent Agreement

X.B.4.c. Incumbency Certificate

XI. Executive Session for the Purpose of Discussing the Appointment, Employment and Dismissal of a Specific Employee

XII. Action, if any, Resulting from Executive Session

XIII. Informational Items, if any

XIII.A. News Articles

XIII.B. Confidential Newsletter

XIII.C. Enrollment

XIV. Adjournment