September 19, 2016 at 7:00 PM - Public Hearing and Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Appointment of Student Board Member

III.B. Superintendent Report - Hoyda/McDonald

III.C. Community Relations Report- T. Jackson

IV. Public Comments/Questions

V. Comments of the Board

VI. Motion to Approve the Following Consent Agenda, as listed

VI.A. Motion to Approve the Board of Education Minutes of September 6, 2016

VI.B. Monthly Financial Reports, as listed

VI.B.1. List of Bills

VI.B.2. August 2016 Financials

VI.B.3. Fund Balance Report

VI.B.4. Investments Report

VI.C. Personnel Report, as listed

VI.C.1. Appointments

VI.C.2. Resignations

VI.C.3. Leaves

VI.C.4. Adjusted Appointments

VI.D. The Following Applications for School Recognition:

VI.D.1. Anne Benavides Kindergarten Center - Allen School - Bardwell School

VI.D.2. Beaupre School - Brady School - Dieterich School

VI.D.3. Gates School - Hermes School - Johnson School - Krug School

VI.D.4. Oak Park School - O'Donnell School - Rollins School

VI.D.5. Cowherd School - Simmons School - Waldo School 

VI.D.6. Fred Rodgers Magnet Academy - East High School

VI.E. Donations, as listed:

VI.E.1. Volunteer Work Hours for the Beautification of Krug School Grounds from the Montgomery Rotary Club

VI.E.2. Books in a Variety of Genres for Krug School from Ms. Debra Cork

VI.F. Grants, as listed:

VI.F.1. VALEES Career & Tech Education Improvement - CTEI Grant in the Amount of $86,306

VI.F.2. VALEES Career & Tech Education Improvement - Perkins Secondary Grant in the Amount of $217,550

VI.F.3. Midwest Dairy Fuel Up to Play 60 Grant in the Amount of $320

VII. Curriculum and Programs Committee, Kimberly Hatchett Chair, met on September 6th at 5:00 p.m. at the SSC

VII.A. Informational/Discussion Items:

VII.A.1. Meeting Schedule - October 3rd at 5:00 p.m. at the SSC

VII.A.2. Curriculum Meeting Minutes of September 6th

VII.A.3. Dual Language

VII.A.4. Alternative Education

VII.A.5. District Test Scores

VII.A.6. International Field Trips

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Richard Leonard, Chair, met September 7th at 4:30 p.m. at the SSC

VIII.A. Informational:

VIII.A.1. Meeting Schedule - Wednesday, October 5th at 4:30 p.m. at the SSC

VIII.A.2. Building and Grounds Committee Minutes of September 7th

VIII.A.3. Cell Tower

VIII.A.4. Land Acquisition

VIII.A.5. East High School Open House

VIII.A.6. Construction Update

VIII.B. Action Items:  

VIII.B.1. Motion to Approve the General Trades Bid to Lite Construction in the Amount of $3,288,417 Base Bid with Alternate 1 - Team Rooms in the Amount or $127,000

VIII.B.2. Motion to Approve the Artificial Turf Bid to Hoppy's in the Amount of $591,241

VIII.B.3. Motion to Approve the Track Surfaces Bid to R.C. Wegman in the Amount of $892,300

VIII.B.4. Motion to Approve the Bleacher/Press Box Bid to Southern Bleacher in the Amount of $1,013,715

VIII.B.5. Motion to Approve the Electrical Bid to Fitzgerald's Electric in the Amount of $1,197,900 with Alternate 1 - Team Rooms in the Amount of $600 and Alternate 6 - HID to LED Lights in the Amount of $22,460

VIII.B.6. Motion to Re-Bid Packet Bid #9 (Flooring for the High School Project)

VIII.B.7. Motion to Re-Bid Packet Bid #11 (Elevator for the High School Project)

VIII.B.8. Motion to Approve the Following Bid Packages Related to Phase 3 - Building Addition at the High School:

VIII.B.8.a. General Trades Bid #1 to CMM Group, Inc. in the Amount of $2,417,300

VIII.B.8.b. Excavation Bid #2 to S&K Excavating & Trucking, Inc. in the Amount of $332,815

VIII.B.8.c. Concrete Bid #3 to Schaefges Brothers, Inc. in the Amount of $1,538,000

VIII.B.8.d. Masonry Bid #4 to Iwanski Masonry & Builders in the Amount of $2,880,000

VIII.B.8.e. Steel Bid #5 to Affordable Welding in the Amount of $1,396,500

VIII.B.8.f. Plumbing Bid #13 to RJ Kuhn Plumbing Heating & Cooling, Inc. in the Amount of $702,940

VIII.B.8.g. Electrical Bid #15 to Morse Electric, Inc. in the Amount of $2,114,000

IX. Finance/Personnel Committee, Annette Johnson, Chair, met September 13th at 4:30 p.m. at the SSC

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Tuesday, October 11th at 4:30 p.m. at the SSC

IX.A.2. Finance/Personnel Committee Meeting Minutes of September 13th 

IX.A.3. Peace Jam Agreement

IX.A.4. Grants Presentation

IX.A.5. Resolution for Sale of Personal Property

IX.A.6. NRG Energy Curtailment Program

IX.A.7. Bidding Procedures

IX.A.8. IMRF Authorized Agent Appointment

IX.A.9. Food Service Providers

IX.A.10. Request for Preschool Grant Secretary to Become a 12 Month Position

IX.A.11. IASB PRES Policy Revisions:

IX.A.11.a. 6:130 (Instruction - Program for Gifted)

IX.A.11.b. 6:300 (Instruction - Graduation Requirements)

IX.A.11.c. 7:150 (Students - Agency and Police Interviews)

IX.A.11.d. 7:190 (Students - Student Behavior)

IX.A.11.e. 7:190E-3 (Students - Exhibit - Memorandum of Understanding)

IX.A.11.f. 7:200 (Students - Suspension Procedures)

IX.A.11.g. 7:210 (Students - Expulsion Procedures)

IX.A.11.h. 7:220 (Students - Bus Conduct)

IX.A.11.i. 7:240 (Students - Conduct Code for Participants in Extracurricular Activities)

IX.A.11.j. 7:305 (Students - Student Athlete Concussions and Head Injuries)

IX.B. Action Items:  

IX.B.1. Motion to Approve the FY16-17 School District Budget

IX.B.2. Motion to Approve One (1) Period Overload for the DREAMSS Program at the East Aurora Extension Campus

IX.B.3. Motion to Approve the Following Resolution:

IX.B.3.a. Notice of Appointment of Authorized Agent - IMRF

IX.B.4. Motion to Authorize the Superintendent to Sign a Promissory Note in the Sum of $342,575 in Connection with the Issuance of a Letter of Credit by Old Second National Bank to Submit to the City of Aurora for the East Aurora High School Expansion Project

X. Executive Session for the Purpose of Discussing Negotiations, Land Acquisition and the Appointment, Employment and Dismissal of a Specific Employee

XI. Action, Resulting from Executive Session, if any

XII. Informational Items, if any

XII.A. News Articles

XII.B. Confidential Newsletter

XII.C. Administrator/Teacher Salary and Benefit Report

XIII. Adjournment