May 13, 2024 at 7:00 PM - Board of Education Regular Meeting
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1. Call to Order & Pledge of Allegiance
Rationale:
Mission Statement: A copy of the open meetings law is posted on the wall of the Board Room and is available to the public. |
2. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed.
Recommended Motion(s):
Motion to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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3. Recognition of Visitors
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3.1. Public Participation
Rationale:
Board Policy 2009 - Opportunity for Public Expression. PUBLIC PARTICIPATION INSTRUCTIONS FOR MEMBERS OF THE PUBLIC WHO WISH TO SPEAK: This is the portion of the meeting when members of the public may speak to the board about matters of public concern.
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3.2. Presentations
Rationale:
1) Parker Graves: Parker Graves is a senior this year and was a State Champion in Serious Prose, Runner-up in Humorous Prose, and a Runner-Up in Duet with Jackson Nelson. Congratulations Parker!
2) Casey Olsen: Food Service Director for Lunchtime Solutions will provide some updates goals and objectives for the Food Service Program. |
4. Action Items
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4.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report g. Check Journal 4. Excuse Absent Board Members 5. Consider Option Enrollment Requests
Recommended Motion(s):
Motion to approve consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Personnel
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4.2.1. Consider the resignation of certificated staff.
Recommended Motion(s):
Motion to approve the resignation of certificated staff as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.2. Consider approval of contract(s) for certificated staff.
Rationale:
Recommended Motion(s):
Motion to approve the certificated staff contracts as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Discuss and consider approval of gifting a contract day to teachers for the 2023-2024 school year.
Rationale:
In recognition of the extraordinary dedication and commitment shown by our educators throughout the year, the board will discuss gifting a contract day. This additional day is a token of appreciation for the countless extra hours spent enriching the lives of our students and furthering their education.
Recommended Motion(s):
Motion to reduce certificated contract days by one for the 2023-2024 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.4. Surplus
Recommended Motion(s):
Motion to authorize the sale of Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.4.1. Declare the 2008 14 Passenger Microbus as a surplus item and authorize the Superintendent to accept sealed bids.
Recommended Motion(s):
Motion to declare the 2008 14-Passenger Microbus as a surplus item and authorize the Superintendent to accept sealed bids. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5. Policy & Procedure
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5.1. Appointment of Secretary to the Board
Rationale:
Kay Streeter, Dawson County School District #20 Business Manager, has served as Secretary to the Board for 33 years. She will be retiring and Becky Vang agreed to assume this role if approved by the Board of Education. Mrs. Vang will be authorized to sign checks for the following funds: Student Activity Hot Lunch Petty Cash Student Fees Employee Benefit Depreciation
Recommended Motion(s):
Motion to remove Kay Streeter and appoint Mrs. Becky Vang as Secretary to the Board and authorize her signature on the Student Activities Fund, Hot Lunch Fund, Student Fees Fund, Employee Benefit Fund, Depreciation Fund, and Petty Cash. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.2. Appointment of Board Treasurer
Rationale:
Mr. Randy Waskowiak, Dayspring Bank, has served as Board Treasurer for many years. He will be moving and has tendered his resignation effective May 31st, 2024. Tonya Steuben has agreed to assume the role of Board Treasurer if approved by the Board of Education.
Recommended Motion(s):
Motion to appoint Mrs. Tonya Steuben as Board Treasurer beginning June 1st, 2024 Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.3. Discuss and consider payment to Rutt's Mechanical Services from the depreciation fund.
Rationale:
The equipment in the HS Media room broke down this past winter. We consulted Rutt's to determine if there was potential to repair the unit. They felt that it had aged-out of the opportunity to repair and needed to be replaced. This is a larger unit and carries a heavier price tag than a classroom unit. Our service agreement saved us $1,760 on this unit and installation.
This payment also includes replacement of two classroom units and four STOCK units. It is standard practice for us to take board action on any payments from the depreciation fund to ensure full transparency regarding use of these funds.
Recommended Motion(s):
Motion to approve payment to Rutt's Mechanical Services in the amount of $68,810 from the depreciation fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.4. Discuss and consider payment to Five Star Flooring from the depreciation fund.
Rationale:
As part of the renovation project, the media center will receive new carpeting. This is the down payment for replacement of this carpet.
It is standard practice for us to take board action on any payments from the depreciation fund to ensure full transparency regarding use of these funds.
Recommended Motion(s):
Motion to approve payment to Five Star Flooring in the amount of $7,061.37 from the depreciation fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.5. Discuss and consider Pay Applications 1 & 2 to Snell Services, Inc.
Rationale:
Pay Application 1 and 2 cover initial materials purchases for HVAC and Plumbing. Both have been approved by Bond Council for use of QCPUF funds as they are addressing air quality and life safety issues within the building.
Recommended Motion(s):
Motion to determine that an actual or potential environmental hazard exists within the existing school building and to utilize the Qualified Capital Purpose Undertaking Fund to pay Snell Services, Inc. for Pay Application 1 and 2 in the amount of $11,555.61 Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.6. Discuss and consider Pay Application 1 to Ackerman General Contracting.
Rationale:
Pay Application 1 covers the initial payment for ceiling demolition to enable HVAC replacement, which has been approved by Bond Council for use of QCPUF funds to address air quality issues within the building.
Recommended Motion(s):
Motion to determine that an actual or potential environmental hazard exists within the existing school building and to utilize the Qualified Capital Purpose Undertaking Fund to pay Ackerman General Contracting for Pay Application 1 in the amount of $6,510.60 Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. Informational Items
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6.1. Financial Literacy Status Report
Rationale:
State Statute 79-304 requires an annual update on we address Financial Literacy. Our building principals will provide an overview.
Personal Finance Essential Learnings
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6.2. Review Implementation Plan
Presentation on Strategy 1: We will foster the social and emotional well-being of our staff and students. This is an informational item. No action will be taken.
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6.3. Discuss open coaching positions.
Rationale:
We currently have several coaching openings for the 2023-2024 school year. Any interested persons should apply directly to Mr. Mroczek. While we prefer to hire a teacher-coach, this is not always possible. Policy allows us to hire anyone with proper certification. The person that we hire will be the best possible fit for the position and program. Experience and knowledge of the game plays a factor in the final decision.
Evaluation of applicants is done in collaboration between Mr. Mroczek and Mr. Ryker who sit in on the interviews with final approval from the superintendent. The ultimate decision is what is best for the students and the overall program. Current Openings: High School Positions
Jr. High Positions
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6.4. Discussion of July board meeting.
Rationale:
The July board meeting falls on July 8th. Due to proximity to the July 4th holiday, our July board meeting will now be held on Monday, July 15th.
This is an informational item and does not require a vote. |
7. Reports
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7.1. Board of Education Reports
Rationale:
Committee Reports (Chair in bold)
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7.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
2. General Administrative Reports a. Elementary (Mrs. Floyd) b. High School (Mr. Ryker) c. Activities (Mr. Mroczek) d. Special Populations (Mrs. McKenna) e. Teaching and Learning (Mrs. Richeson) f. Superintendent (Dr. Jonas)
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8. Next Meeting
Rationale:
Monday, June 10th, 2024
Swede Activities: none GPS has typically held noon meetings in the summer due to all the evening baseball and family events. |
9. Adjournment
Recommended Motion(s):
Motion to approve adjournment Passed with a motion by Board Member #1 and a second by Board Member #2.
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