July 21, 2015 at 12:00 PM - Regular

I. CALL TO ORDER

II. ROLL CALL AND ESTABLISHMENT OF A QUORUM

III. APPROVAL OF AGENDA

IV. APPROVAL OF THE MINUTES

IV.A. June 09, 2015 Regular Meeting

IV.B. June 18, 2015 Special Called Meeting

IV.C. June 19, 2015 Special Called Meeting

IV.D. June 18-19, 2015 Board Retreat

IV.E. July 9, 2015 Special Called Meeting

V. PUBLIC COMMENTS AND RECOGNITIONS

V.A. Public Comments

V.B. Recognitions

VI. COMMUNICATIONS TO THE BOARD

VI.A. Ad Valorem Report for Amount Received Through June 2015 (TPSD Goal #4)

VI.B. ROTC (Mississippi Magnolia Gold) and Dual Credit Update Report (TPSD Goal #1)

VI.C. Instructional Technology Report

VI.D. Annual Grants Report

VI.E. Status of Summer Construction/Maintenance Projects

VI.F. ECEC Update Report

VI.G. Budget 2014-2015 Pre-Hearing Review (TPSD Goal #4)

VII. CONSENT AGENDA

VII.A. Office of Director of Finance Mrs. Rachel Murphree (TPSD GOAL #4)

VII.A.1. Contractual Agreements

VII.A.1.a. Contracts #CO1601 and #CO1602

VII.A.1.b. Ratification of Contract #CO1600

VII.A.1.c. Contract for Rental of School Facilities (SFR1600, SFR1601, and SFR1602)

VII.A.2. Donations #2015-2016-001 through #2015-2016-003

VII.A.3. Request Permission to Submit TPSD Grants #1600 through #1604

VII.A.4. Permission to Accept TPSD Grants #1600 and #1604

VII.A.5. Permission to Remove 15 Assets from the TPSD Asset Listing

VII.A.6. Transfer of Fixed Assets from Tupelo Career-Technical Center to Prentiss County CTE Center

VII.A.7. Awarding of Advertised Bids and Proposals (BD1601 Classroom Supplies and BD1603 Milk Products)

VII.A.8. Request Authorization to Pay Insurance Renewal to Ross & Yerger in the amount of $420,927.65

VII.A.9. Authorization for Athletic Department to Use ArbiterPay for Paying Athletic Officials

VII.B. Office of Assistant Superintendent Dr. Eddie Peasant

VII.B.1. Student Transfer Report

VII.B.2. Approval of Overnight Field Trip Requests

VII.B.2.a. THS, Volleyball Camp at Lake Cormorant High School, July 23-25, 2015

VII.B.2.b. THS, Volleyball Tournament, Jackson, MS, August 14-15, 2015

VII.C. Office of Assistant Superintendent Dr. Diana Ezell (TPSD Goals #1 and #5)

VII.C.1. Dissolution Agreement with Lee County Schools re THS Career Center

VII.C.2. Dropout Prevention and Graduation Restructuring Plans

VII.C.3. Memorandum of Understanding with LifeCore and Lee County Schools re McDougal Center

VII.C.4. 2015-2016 IDEA Program Application

VII.D. Office of Executive Director of Curriculum and Federal Programs Mrs. Anna Guntharp

VII.D.1. General Assurances for MDE Dyslexia Grant 2015

VII.E. Office of Executive Director of Operations Mr. Andy Cantrell (TPSD Goal #2)

VII.E.1. Annual Approval of TPSD District-Wide School Safety and Crisis Management Guide

VII.E.2. Authorization for NMMC to Use District Gymnasiums and School Buses in the Case of a Disaster or Mass Casualty Event

VIII. SUPERINTENDENT'S REPORT

VIII.A. Office of Director of Finance Mrs. Rachel Murphree  (TPSD Goal #4)

VIII.A.1. Docket of Claims for June 1, 2015, through June 30, 2015, and THS Activity Check Register for June 2015 for a grand total of $1,398,916.28

VIII.A.2. Finance Reports for Month of June, 2015

VIII.A.2.a. Summary Report of Reconciled Bank Statements with Certification

VIII.A.2.b. Statement of Revenue and Expenditures with Current Budget Status

VIII.A.2.c. Cash Flow Statement for District Maintenance Fund

VIII.A.2.d. Combined Balance Sheet for all General and Special Revenue Funds

VIII.A.2.e. Monthly Financial Statement -- Not Required

VIII.A.3. Request Authorization of Budget Amendments during the 2015-2016 School Year Budget

VIII.A.4. Permission to Transfer between Accounts for 2015-16 School Year

VIII.B. Office of Director of Human Resources (TPSD Goal #3)

VIII.B.1. New Job Description (Program Coordinator Homebound Teacher) and  Licensed Staff Recommendations

VIII.C. Office of Executive Director of Operations Mr. Andy Cantrell (TPSD Goals #2 and #4)

VIII.C.1. Approve Owner/Architect Agreement with Pryor & Morrow Architects for the ECEC Classroom Addition Project

VIII.C.2. Request Permission for Pryor and Morrow to Bid the ECEC Classroom Addition Project

VIII.C.3. Request Approval of Master Owner/Architect Agreement with JBHM Architects

VIII.C.4. Request Approval of Service Agreement with JBHM Architects for TMS Classroom Addition Project

VIII.C.5. Request Approval of Service Agreement with JBHM for THS Intercom System

VIII.C.6. Request Permission for JBHM, Architects to Bid THS Intercom System

VIII.C.7. Request Permission for JBHM Architects to Bid TMS Classroom Addition Project

VIII.C.8. Request Approval of Amendment to Memorandum of Understanding with City of Tupelo for FEMA Funds to Include Tupelo High School

VIII.C.9. Request Approval to Engage Engineering Solutions, Inc. to provide professional services in preparing survey for TMS Classroom Addition and Renovation Project

VIII.C.10. Request Permission for Dabbs Engineering to Proceed with Geotechnical Services for TMS Classroom Addition

VIII.D. Office of Superintendent Dr. Gearl Loden (TPSD Goal #3)

VIII.D.1. Information Items

VIII.D.1.a. July 21, 2015 -- 5:00pm, FY16 Budget Hearing, HLC

VIII.D.1.b. July 23-24 -- New Teacher Orientation at THS

VIII.D.1.c. July 22-24 -- Administrative Back-to-School Meetings

VIII.D.1.d. July 28 -- Teachers and Staff Report, Convocation at THS Performing Arts Center, 8:00am

VIII.D.1.e. July 28-July 31 -- Professional Development throughout District

VIII.D.1.f. July 29 -- Special Called Board Meeting, 2:30pm, Central Administrative Office

VIII.D.1.g. July 30 -- "Meet Your Teacher" Day for Grades 7-8, 4-6:30pm

VIII.D.1.h. August 3 -- "Meet Your Teacher" Day for Grades K-6, Noon-6:30pm

VIII.D.1.i. August 4 -- Students Report

VIII.D.2. Miscellaneous

VIII.D.2.a. School Board Meeting Attendance/2015-16 Board Development

IX. UNFINISHED BUSINESS

X. NEW BUSINESS

XI. MISCELLANEOUS BUSINESS

XI.A. Future Agenda Topics -- Dr. Gearl Loden

XI.A.1. August 11, 2015

XI.A.1.a. Exit Interviews

XI.A.1.b. Beginning of School Update

XI.A.1.c. Buildings and Grounds Update

XI.A.1.d. Approval of FY16 Budget

XI.A.1.e. Approval to Purchase Buses

XI.B. Future Agenda Topics -- Board Members

XI.C. Consideration of Executive Session

XI.C.1. Student Appeal #133-2014-2015

XI.C.2. Superintendent Evaluation

XII. ADJOURNMENT