January 9, 2024 at 7:00 PM - Board Meeting #1
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A. Opening Items
Presenter:
Mr. Shaw
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A.1. Call to Order
Presenter:
Mr. Shaw
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A.2. Roll Call
Presenter:
Mr. Shaw
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A.3. Pledge of Allegiance
Presenter:
Mr. Shaw
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A.4. Revisions/Approval of Agenda (po0166)
Presenter:
Mr. Shaw
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A.5. Superintendent's Comments
Presenter:
Mr. Shaw
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A.6. Public Commentary - Board Agenda Items Only
Presenter:
Mr. Shaw
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B. Board Discussion and Action Items
Presenter:
Mr. Shaw
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B.1. Election of a Temporary Chairperson
Presenter:
Mr. Shaw
Description:
Move to elect a Temporary Chairperson who shall serve as presiding officer until the election of a President in accordance with Bylaw 0151.
Attachments:
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B.2. Election of President
Presenter:
Temporary Chairperson
Description:
Move to nominate _______________________as President of the Monroe Public Schools Board of Education for the 2024 calendar year.
Motion and support only Move to close the nominations for Board President. Motion, support, and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint ____________________as President of the Monroe Public Schools Board of Education for the 2024 calendar year. Motion, support, and roll call
Attachments:
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B.3. Election of Vice President
Presenter:
President
Description:
Move to nominate _______________________as Vice President of the Monroe Public Schools Board of Education for the 2024 calendar year.
Motion and support only Move to close the nominations for Board Vice President. Motion, support, and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Vice President of the Monroe Public Schools Board of Education for the 2024 calendar year. Motion, support, and roll call
Attachments:
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B.4. Election of Secretary
Presenter:
President
Description:
Move to nominate _______________________as Secretary of the Monroe Public Schools Board of Education for the 2024 calendar year.
Motion and support only Move to close the nominations for Board Secretary. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Secretary of the Monroe Public Schools Board of Education for the 2024 calendar year. Motion, support and roll call
Attachments:
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B.5. Election of Parlimentarian
Presenter:
President
Description:
Move to nominate _______________________as Parliamentarian of the Monroe Public Schools Board of Education for the 2024 calendar year.
Motion and support only Move to close the nominations for Board Parliamentarian. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Parliamentarian of the Monroe Public Schools Board of Education for the 2024 calendar year. Motion, support and roll call
Attachments:
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B.6. Election of Treasurer
Presenter:
President
Description:
Move to nominate _______________________as Treasurer of the Monroe Public Schools Board of Education for the 2024 calendar year.
Motion and support only Move to close the nominations for Board Treasurer. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Treasurer of the Monroe Public Schools Board of Education for the 2024 calendar year. Motion, support and roll call
Attachments:
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B.7. Election of School Board Liaison Representative to the Monroe County Intermediate School District
Presenter:
President
Description:
Move to nominate _______________________as School Board Liaison Representative to the MCISD of the Monroe Public Schools Board of Education for the 2024 calendar year.
Motion and support only Move to close the nominations for School Board Liaison Representative. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as School Board Liaison Representative of the Monroe Public Schools Board of Education for the 2024 calendar year. Motion, support and roll call
Attachments:
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B.8. Establish Dates, Time, and Location of Board of Education Meetings
Presenter:
President
Description:
Move to approve - Choose one (Option A or Option B) as the 2024 Monroe Public Schools Board of Education calendar.
Attachments:
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B.9. Acceptance of Reports
Presenter:
President
Description:
• Contracted Services Report
• Resignations Report
Attachments:
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B.10. Consent Agenda
Presenter:
President
Description:
Move that Agenda Items B.2.a - B.2.j be considered as a Consent Agenda, and the Consent Agenda items be approved as recommended.
Attachments:
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B.10.a. Appointment of Administrator Treasurer and Electronic Transfer Officer
Description:
Move to appoint Cassandra Shook as Treasurer and Electronic Transfer Officer of Monroe Public Schools Board of Education for the 2024 calendar year.
Attachments:
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B.10.b. Appointment of Signature Authorization
Description:
Move to designate the Superintendent, the Director of Business and Finance, the Board President, Board Vice President, Board Treasurer and Board Secretary to sign checks, contracts, agreements, and purchase orders for the 2024 calendar year and to designate the Monroe High School Principal, Athletic Director, Monroe Middle School Principal, and Monroe Middle School Assistant Principal to sign checks for the 2024 calendar year.
Attachments:
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B.10.c. Appointment of Adminstrative Secretary
Description:
Move to appoint Jamie Salzmann as Administrative Secretary of the Monroe Public Schools Board of Education for the 2024 calendar year.
Attachments:
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B.10.d. Appointment of Certified Public Accountant
Description:
Move to employ the accounting firm of Calkins, Hehl, & Rafko, CPA's to perform the annual audit of financial records and funds of Monroe Public Schools for the 2023/2024 Fiscal Year in conformance with prescribed standards and legal requirements of the State of Michigan.
Attachments:
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B.10.e. Appointment of General Counsel
Description:
Move to appoint Collins & Blaha to represent the Monroe Board of Education as general counsel for the Monroe Public School District for the 2024 calendar year.
Attachments:
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B.10.f. Board Member Compensation
Description:
Move to establish compensation for Board members' attendance at any regular or special meetings of the Board. Meeting compensation shall be $40.00 per meeting and paid quarterly. Board members who do not wish to receive compensation will notify the payroll office in writing.
Attachments:
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B.10.g. Corporate Resolutions and Facsimile Signatures
Description:
Move to approve the follow Corporate Resolutions and Facsimile Signatures as recommended for the 2024 calendar year:
Corporate Resolution - First Merchants Bank Accounts in First Merchants Bank xxxxx0321 Checking Account General Fund; Athletics, Student/School, Activity Fund, Debt Service Fund Fund; Food Service; Sinking Funds xxxx2050 Savings Account Food Service xxxxx2846 Checking Account Payroll Checking Fund xxxxx2891 Checking Account Athletic Fund xxxxx2926 Checking Account Community Ed Fund xxxxx2944 Checking Account Student Activity - Monroe Middle School xxxxx0330 Checking Account Student Activity - Monroe High School Corporate Resolution - PNC Bank Accounts in PNC Bank xxxxxx8658 Business Money Market Sinking Fund Corporate Resolution - Fifth Third Bank Accounts in Fifth Third Bank xxxx1068 Checking Account General Fund xxxxxxx1919 Public Max Saver General Fund Corporate Resolution - Directions Credit Union Accounts in Directions Credit Union None at this time Corporate Resolution - Flagstar Bank Accounts in Flagstar Bank None at this time Corporate Resolution - Key Bank Accounts in Key Bank None at this time Corporate Resolution - Michigan Liquid Asset Fund (MILAF) Accounts in Michigan Liquid Asset Fund xx3206 Investment Portfolio Account 2020 School Building & Site Bond Fund xx3611 Investment Portfolio Account 2023 School Building & Site Bond Fund Series II Corporate Resolution - Michigan Cooperative Liquid Assets Securities Systems (Michigan CLASS) Accounts in Michigan CLASS None at this time
Attachments:
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B.10.h. Corporate Resolutions for Bank Depositories
Description:
Move to approve the follow Corporate Resolutions for Bank Depositories as recommended for the 2024 calendar year:
Corporate Resolution - First Merchants Bank Corporate Resolution - PNC Bank Corporate Resolution - Fifth Third Bank Corporate Resolution - Directions Credit Union Corporate Resolution - Flagstar Bank Corporate Resolution - Key Bank Corporate Resolution - Michigan Liquid Asset Fund (MILAF) Corporate Resolution - Michigan Cooperative Liquid Assets Securities Systems (Michigan CLASS)
Attachments:
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B.10.i. Approval of Minutes
Description:
Move to approve the following minutes as submitted:
• December 5, 2023 - Board Work Session • December 5, 2023 - Board Meeting #21 • December 6, 2023 - Special Board Meeting: Open • December 6, 2023 - Special Board Meeting: Closed • December 18, 2023 - Special Board Meeting: Open • December 18, 2023 - Special Board Meeting: Closed
Attachments:
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B.10.j. Staffing Recommendations
Presenter:
Mrs. Flynn
Description:
Move to approve the appointment of Kim Anteau as a classroom teacher at Raisinville Elementary School, effective January 3, 2024; Olivia Ignagni as an Academic Tutor for Raisinville Elementary School, effective January 10, 2024; Amanda Francis as a Registered Behavior Technician for Raisinville Elementary School, effective January 3, 2024; and Dustin Morrison as a Registered Behavior Technician for Arborwood Elementary School, effective December 12, 2023.
Attachments:
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B.11. New Business - Action/Discussion Items
Presenter:
Mr. Zimmerman
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B.11.a. Family Medical Center Memorandum of Understanding (MOU)
Presenter:
Mr. Shaw
Description:
Move to approve the Memorandum of Understanding (MOU) between Monroe Public Schools (MPS) and The Family Medical Center of Michigan, Inc. (FMC) as presented.
Attachments:
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B.11.b. Superintendent Goals
Presenter:
Mr. Shaw
Description:
Move to approve the Superintendent Goals as presented for Monroe Public Schools Superintendent, Mr. Andrew Shaw for the 2023/2024 school year.
Attachments:
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B.11.c. First Reading of Board Policy
Presenter:
Mr. Shaw
Description:
• po0122: BOARD POWERS
• po1420: SCHOOL ADMINSTRATOR EVALUATION • po3120: EMPLOYMENT OF PROFESSIONAL STAFF • po3130: ASSIGNMENT AND TRANSFER • po3131: STAFF REDUCTIONS-RECALLS • po3139: STAFF DISCIPLINE • po3140: TERMINATION AND RESIGNATION • po3142: PROBATIONARY TEACHER • po3220: PROFESSIONAL STAFF EVALUATION
Attachments:
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B.11.d. Second Reading and Adoption of Board Policy
Presenter:
Mr. Shaw
Description:
Move to approve the following policies effective January 9, 2024, as presented:
• po7540.03: STUDENT TECHNOLOGY ACCEPTABLE USE AND SAFETY • po7540.04: STAFF TECHNOLOGY ACCEPTABLE USE AND SAFETY • po8305: INFORMATION SECURITY • po8315: INFORMATION MANAGEMENT
Attachments:
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B.11.e. Coach Resolution
Presenter:
Mrs. Flynn
Description:
Move to approve the above-named coach for the 2023/24 school year; as per the MCEA master agreement.
Attachments:
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B.11.f. Tenure Recommendations
Presenter:
Mrs. Flynn
Description:
Move to confirm and endorse the granting of tenure and removal from probation for David Mahoney, Laura DeGasto, Bethany Davis, and Diana Hoffman on the appropriate anniversary dates.
Attachments:
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B.11.g. Vending Machines Purchase
Presenter:
Mrs. Shook
Description:
Move to approve the purchase of the Evoke Ambient 5000 Kiosk and the Summit 500 Kiosk at a cost not to exceed $22,588.00 from Vend-ucation LLC of Mount Vernon WA. The total cost of this purchase will come from the Food Service Fund.
Attachments:
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B.11.h. CTE Switch Lab Purchase
Presenter:
Mr. Malolepszy
Description:
Move to approve the purchase of a new Switch Lab (electric vehicle training system) from Toolkit Technology at a cost not to exceed $81,544.00. This purchase will be funded with a combination of the 61c CTE equipment grant funds and 61a CTE added cost grant funds.
Attachments:
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B.11.i. CTE Welder Purchase
Presenter:
Mr. Malolepszy
Description:
Move to approve the purchase of new multi-purpose welders for all 19 welding booths from Baker's Gas and Welding Supplies at a cost not to exceed $265,568.91. This purchase will be funded with 61c CTE funds.
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B.11.j. MHS Book Purchase
Presenter:
Mr. Malolepszy
Description:
Move to approve the purchase of literature books for classroom shelves at Monroe High school from Amazon at a cost not to exceed $54,009.97. This purchase will be funded through ESSER III funds.
Attachments:
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B.11.k. MASB Board of Directors Call for Nominations
Presenter:
President
Description:
Move to nominate Mary L. Vincent to run for Region 7 as a candidate for the MASB Board of Directors.
Attachments:
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B.12. Old Business - Action/Discussion Items
Presenter:
President
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B.13. Superintendents Comments
Presenter:
Mr. Shaw
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B.14. Public Commentary - Any Topic
Presenter:
President
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B.15. Board Member Commentary
Presenter:
President
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B.16. Adjournment
Presenter:
President
Description:
Move to adjourn the January 9, 2024, Board Meeting #1.
Attachments:
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