June 11, 2025 at 6:00 PM - Public Hearing on Budget and Regular Meeting

I. Public Hearing for 2025-2026 Eaton RESA Budgets

I.A. Call to Order

I.A.1) Pledge of Allegiance

I.A.2) Roll Call

I.B. Presentation

I.B.1) Proposed 2025-26 Eaton RESA Budgets: Tina Monroe, Executive Director of Finance & Operations

I.C. Audience Participation

II. Regular Board Meeting

II.A. Approval of Agenda

II.B. Audience Participation

II.C. Action Items

II.C.1) Consent Agenda

II.C.1)a. 5/21/25 Regular Board Meeting Minutes

II.C.1)b. Personnel Report

II.C.1)c. Board Bills and Disbursement Report

II.C.2) New Board Members Oath of Office: Based on the results of the recent Eaton RESA Board Election held on June 2, 2025, Jack Temsey, Denise DuFort, and Debbie Roberts will take the Oath of Office to serve on the Eaton RESA Board of Education for a six-year term, effective July 1, 2025, through June 30, 2031.

II.C.3) 2024-25 Final Budget Revisions: Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board approve the 2024-25 Final Budget Revisions that were presented as an information item at the May 21, 2025, Board meeting. Board approval is required for the General Fund, Special Education Fund, Career & Technical Education Fund, Food Service Fund, and Student Activity Fund.

II.C.4) 2025-26 Proposed Budgets: Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board approve the 2025-26 Proposed Budgets for the General Fund, Special Education Fund, and Career & Technical Education Fund based on support from four of our five local constituent district Boards of Education. Tina is also requesting that the Board approve the proposed budgets for the Food Service Fund and Student Activity Fund. Board approval of the 2025-26 operating budgets is required prior to July 1, 2025.

II.C.5) 2025 Property Tax Levy: The District collects property taxes in the summer and winter. The summer tax levy needs to be submitted to local taxing units no later than June 30, 2025. Tina Monroe, Executive Director of Finance & Operations, is requesting that both the summer and winter tax levy be approved at this time to simplify the process.

II.C.6) Travel Requests

II.C.6)a. Out of State Travel - UDL-CON: International: Chelsea Chambers, Educational Systems Consultant, is requesting board approval for travel and attendance at UDL-CON: International in Washington, D.C. from July 21, 2025, through July 23, 2025. The estimated cost is $2,227.00. Attendance at this conference will strengthen Chambers’ ability to support local districts in improving Tier 1 instruction and advancing inclusive practices through the lens of Universal Design for Learning (UDL). The knowledge and strategies gained will directly inform professional learning, coaching, and systems-level support provided across the region.
 
This learning directly supports ongoing countywide initiatives, including: 

• UDL-MTSS integration efforts aimed at building sustainable, inclusive systems of support
• The launch of UDL Teacher Labs, which will create space for educators to design and reflect on universally designed practices with coaching and peer collaboration

 
Knowledge gained at UDL-CON will inform the professional learning, coaching, and systems-level guidance Chambers provides across these efforts.

II.C.7) 2025-26 Charlotte Public Schools Food Service Agreement: Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board authorize the Superintendent to execute an agreement with Charlotte Public Schools Food Service to continue to provide meals and snacks for Meadowview and GSRP programs at Galewood Early Elementary and Meadowview School for the 2025-26 school year at an estimated cost of $97,000. The District will receive federal reimbursement to offset the cost.

II.C.8) Administrative Salary Schedule for 2025-2026 and Sick Leave Payout Benefit: The Superintendent is requesting Board approval of the administrative salary schedule for 2025-2026, which includes an annuity schedule and also satisfies the new ORS salary schedule guidance for non-affiliated groups, effective July 1, 2025.

II.C.9) Dean Transportation Contract Renewal: The current contract for special education transportation services with Dean Transportation expires on 6/30/2025.  Dean Transportation has proposed a five-year contract with a first-year reset increase of 6.4% and annual increases of 4% for subsequent years. 

II.C.10) Oneida Business Services Agreement: Eaton RESA has been providing business services for Oneida S/D #3 for a number of years. The current service agreement ends June 30, 2025.  Under the current agreement fees are $40,310 (Year 1 @ $19,760 and Year 2 @ $20,550).  Continuation of services is desired.  It is recommended that the fees be raised to $47,409 (Year 1 @ $23,321 and Year 2 @ $24,088). 

II.C.11) 2025-2028 CTE Program Agreement with Lansing Community College: Vlad Lebedintsev, Assistant Superintendent for Career & Technical Education, is requesting that the Board authorize the Superintendent to execute a 3-year agreement with Lansing Community College for Career and Technical Education programs (exhibit A) school years 2025-2026, 2026-2027 and 2027-2028 and a standard lease agreement for one year with 4 (one-year) options for renewal.

II.C.12) Presence Learning Contract to provide virtual School Psychologists for the 2025-26 School Year: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the board authorize the Superintendent to execute a contract in order to fill a 0.5 FTE vacancy for school psychologists. Eaton RESA plans to utilize a staffing agency (Presence Learning) having not had other qualified, in-person candidates apply. Use of virtual school psychologists was originally piloted through Presence Learning during the 2021-22 school year and this contract will allow  for continued utilization of their services for the upcoming school year with a maximum cost of $60,000. The term of the Agreement is August 14, 2025-June 12, 2026.

II.C.13) Presence Learning Contract to provide virtual School Social Work Services for the 2025-26 School Year: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the board authorize the Superintendent to execute a contract in order to fill 2.0 FTE for current school social worker vacancies. Eaton RESA plans to utilize a staffing agency (Presence Learning) having not had other qualified, in-person candidates apply. Use of virtual school psychologists was originally piloted through Presence Learning during the 2021-22 school year and this contract will allow  for continued utilization of their services for the upcoming school year with a maximum cost of $245,000 for the 2025-2026 school year. The term of the Agreement is August 14, 2025-June 12, 2026. 

II.C.14) Second Reading - Neola Updates Vol. 39, No. 2: Based on review by the Superintendent, the following revised policies are being provided to the Board for second reading. These policies address Field and other District-Sponsored Trips, Immunization, Use of Medications, Epinephrine Auto-Injections, Student Health, Well-Being, and Suicide Prevention, Personnel Files, and Wellness.

II.D. Information Items

II.E. Board Member Reports & Requests

II.F. Correspondence

II.F.1) Upcoming Events

II.F.1)a. Organizational and Regular Board Meeting, July 16, 2025, at 6:00 p.m., Eaton RESA

II.F.1)b. Welcome Back Celebration, August 14, 2025, at 7:45 a.m., Hilton Garden Inn

III. Adjournment