May 21, 2025 at 6:00 PM - Regular Board Meeting

I. REGULAR BUSINESS

I.A. Call to Order

I.A.1) Pledge of Allegiance

I.A.2) Roll Call

I.B. Approval of Agenda

I.C. Presentations

I.C.1) Special Education Related Services: Kelly Hager, Assistant Superintendent for Special Education, and Amy Lowrie, Director of Related Services Staff and Early On will provide a brief presentation on highlights of the work of our related services staff.

I.C.2) Relevant Academy Update: The Relevant team will provide a update to the Board on Relevant Academy’s progress and improvements.

I.D. Audience Participation

I.D.1) Closed Session

I.D.1)a. Eaton RESA Support Personnel Association (ESPA) Collective Bargaining Agreement: The Superintendent is requesting that the Board enter into closed session, pursuant to the Open Meetings Act, Section 8(c) to discuss negotiations connected with the ESPA Collective Bargaining Agreement.

I.E. Action Items

I.E.1) Consent Agenda

I.E.1)a. 04.16.2025 Regular Board Meeting Minutes

I.E.1)b. Personnel Report

I.E.1)c. Board Bills and Disbursement Report

I.E.2) Apprenticeship Wall Project: Vlad Lebedintsev, Assistant Superintendent for Career & Technical Education, is requesting that the Board authorize the Superintendent to contract with Conduit for the Trades, LLC, a sole source provider of "apprenticeship walls" to design, print and deliver apprenticeship walls to awarded schools. Eaton RESA was awarded a $1 million grant by MDE-OCTE in order to direct and manage the statewide apprenticeship wall project. Interested schools will be required to participate in an application process and to request an apprenticeship wall with costs ranging from $2,000 - $3,000. An estimated 50 apprenticeship walls will be developed, printed and delivered in round 1 of applications for a cost not to exceed $160,000 through September, 2025.

I.E.3) Xello License Agreement: Vlad Lebedintsev, Assistant Superintendent for Career & Technical Education, is requesting that the Board authorize the Eaton RESA to renew a 3 year agreement to use the Xello system to conduct Education Development Plans for students in grades 7-12 throughout Eaton County service area.  A 3 year agreement allows for discounted pricing which is based on student enrollment.  The proposed/estimated cost for the 2025-2026 school year is $17,709 and locks in the rate at $3.45 per student in grades 9-12 and $2.70 for students in grades 7-8.  We are estimating 3,758 high school students and 1,757 middle school students to use the program.

I.E.4) Out of State Travel - ACTE Career Tech: Vlad Lebedintsev, Assistant Superintendent for CTE is requesting board approval to attend the ACTE Vision Conference from December 9th through December 12th in Nashville, Tennessee. The conference will allow the administrator to learn the most recent and relevant best practices in Career and Technical Education and bring back to share and implement with CTE programs across Eaton County. Vlad also is a MI-ACTE executive board member serving ACTE for the last 6 years.

I.E.5) Out of State Travel – SkillsUSA National Competition: Margo Hazelman, Principal, will accompany 4 students from the Career Prep Center to Atlanta Georgia for the National Skills Conference along with the Welding 2 Instructor, Jim Davis. The 4 students are made up of 3 Welding Fab Team Members and 1 Leadership Skills Student. The conference is from June 23^rd to the 28^th. Margo will be serving as their advisor, making sure that students are where they need to be when they need to be there, including the opening ceremony, testing, competition, and the closing ceremony.

I.E.6) Increase in GSRP Staffing: Jennifer McCaffrey, Director of Early Childhood, is requesting the Board to approve an increase of FTE – 3.0 FTE GSRP and 4.0 FTE GSRP Professional. PreK for All expansion in Michigan continues and the goal for each local district would be to offer free preschool to 50-70% of eligible students. In order to continue expansion towards that goal we need to add classrooms and staff to open 2-3 additional GSRP classrooms for 2025-26.

I.E.7) Education Administrator Agreement with Potterville Public Schools: Eaton RESA has provided a Special Education Director to Potterville Public Schools for several years. Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Potterville Public Schools for the continuation of a 0.8 FTE Special Education Director for the 2025-26 school year for an estimated amount of $103,204.00 which will be a bill back to Potterville Public Schools through the Special Education Funding System.

I.E.8) Special Education Administrator Agreement with Maple Valley Schools: Eaton RESA has provided a Special Education Director to Maple Valley Schools for several years. Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Maple Valley Schools for the continuation of a 0.5 FTE Special Education Director for the 2025-26 school year for an estimated amount of $64,502 which will be a bill back to Maple Valley Schools through the Special Education Funding System.

I.E.9) FTE increase request for Related Service Staff: Through our special education funding system, an annual review of related service staff is completed in coordination with our local districts. As a result of this review, Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board approve an increase of a 0.5 FTE at an estimated cost of $45,511 for Occupational Therapist and a 0.2 FTE increase for School Social Work for an estimated cost of $16,838 for the 2025-26 school year.

I.E.10) Plan Member Services Provider and Consultant Agreement: Given low participation rates among Eaton RESA staff with voluntary retirement plans, the Superintendent is requesting that the Board of Education approve the Plan Member Services Provider and Consultant Agreement which includes developing and implementing a curriculum for financial literacy, providing financial education of employees designed to create a culture of savings, increase participation in the voluntary retirement programs and assist employees in better understanding their retirement.

I.E.11) Agreement with Capital Area Michigan Works (CAMW) for Adult Ed Office Space: The District will continue providing Adult Ed program services in 2025-26.  Office space for the Director and Support Staff is leased at Capital Area Michigan Works, and the District would like to continue with the arrangement. Tina Monroe, Executive Director of Finance & Operations, would like to request that the Board approve the Lease and Infrastructure Agreements with Capital Area Michigan Works.

I.E.12) 2025-2026 Non Affiliated/Non Administrative Salary Schedule: The superintendent is requesting approval of the 2025-2026 Non Affiliated/Non Administrative Salary Schedule as presented. The schedule also satisfies the new ORS salary schedule guidance for non-affiliated groups.

I.E.13) Potterville Public Schools Business Services Agreement: The Potterville Public School Board approved a one-year Business Services Agreement with Eaton RESA at their May 5, 2025 board meeting, for the annual cost to Potterville is $110,000. Tina Monroe, Executive Director of Finance and Operations requests approval by the Board for the continuation of services is desired, and it is recommended that the Board approve the one-year agreement.

I.E.14) Western Michigan Health Insurance Pool Resolution: Tina Monroe, Executive Director of Finance & Operations, is requesting that the board approve an updated resolution with Eaton RESA’s health insurance provider, Western Michigan Health Insurance Pool (WMHIP), to amend the trust agreement naming the Trustee and Alternate Trustee, for WMHIP records.

I.E.15) 5 Year Calendar:  Eaton RESA Five-Year Common Calendar: The Eaton RESA Five-Year Common Calendar for 2025-26 through 2029-30 was approved at the Superintendent's Round Table Meeting on May 15, 2025, by a unanimous vote. As a result of this action, the Superintendent is requesting that the Board of Education approve the Eaton RESA Five-Year Common Calendar.  

I.F. Information Items

I.F.1) 2024-2025 Final Revised Budgets: Final Budget amendment for the 2024-25 fiscal year. Action to approve the amended budgets will be requested at the June meeting.

I.F.2) Capital Projects Plan: Updates to the 10-year capital projects plan will be shared, along with identified projects for 2024-25 and 2025-26. The plan was developed as a tool to address building improvement needs and provide and schedule so that upgrades are complete in a timely manner. The plan also assists in the financial planning of how projects are to be funded.

I.F.3) First Reading - NEOLA Policy Update Vol. 39 No. 2: Based on review by the Superintendent, the following policies are being shared with the Board

1. a. Revised Policies # 0131.0, 2340, 5320, 5330, 5330.01, 5350, 8320, 8500, and 8510

I.G. Board Member Reports & Requests

I.H. Correspondence

I.H.1) Upcoming Events

I.H.1)a. Board Election Meeting, June  2, 2025, at 6:00 p.m., Eaton RESA

I.H.1)b. Public Hearing on Budget and Regular Board Meeting, June 11, 2025, at 6:00 p.m., Eaton RESA

I.I. Adjournment