November 16, 2015 at 6:00 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT - ESU 7 Mission Statement
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll call was taken at 6:01pm
Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Dee Condon, Migrant Education Director
Marci Ostmeyer, Professional Development Director
Otis Pierce, Professional Development Coordinator
Cynthia Alarcon, Migrant Education Coordinator
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Public Forum
Rationale:
Discussion:
There were no visitors present for public forum.
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
Discussion:
There were no visitors present.
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting. Citizens wishing to present petitions to the board may do so at this time. However, the board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Discussion:
There were no visitors present to provide public comment
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Approval of Minutes
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):
Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the board absences.
Recommended Motion(s):
Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Richard Stephens was absent.
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5.2. Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):
Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Presentation of Bills
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total:$ 635,285.87 - Bills # 62326 through # 62478 Inservice bills total: $ 0 TECH Arrears: Clarkson $4,086.20, ESU 2 $246.23, Palmer $8.75, St. Edward $724.26, St. Isidore, $2,172.64
Recommended Motion(s):
Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.4. Recognition of Clarkson Public Schools
Speaker(s):
Larianne Polk
Rationale:
ESU 7 Board recognizes Clarkson Public Schools Manufacturing I Class for its dedication to excellent craftsmanship. Thank you for contributing to ESU 7's mission. The table you created exemplifies what we encourage every school district to achieve.
Recommendation: Discuss, consider and take any action necessary to recognize Clarkson for their hard work and craftsmanship.
Recommended Motion(s):
Recognition of Clarkson's Manufacturing I class Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.5. December 21, 2015 Meeting Time
Speaker(s):
Larianne Polk
Rationale:
Due to closure of ESU 7 on December 21, 2015 at 2:30pm, a time change for the December 21 Board meeting is being proposed. Options for the new time are: 4:30pm, 5:00pm, 5:30pm, 6:00pm. Recommendation: Discuss, consider, and take any necessary action to change to change the time of the December 21, 2015 Board meeting.
Recommended Motion(s):
Change of time for the December 21, 2015 Board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The December 21, 2015 meeting will begin at 5:30pm in the Oak Room.
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5.6. Second Reading of Policy 1.01 Philosophy and Mission
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 1.01 Philosophy and Mission as presented.
Recommended Motion(s):
After second reading, Policy 1.01 Philosophy and Mission, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.7. First Reading of Policy 3.19.02 Educational Service Unit 7 Certified/Professional Evaluation
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 3.19.02 Educational Service Unit 7 Certified/Professional Evaluation as presented and advance it to the December 21, 2015 meeting for second reading.
Recommended Motion(s):
First reading of Policy 3.19.02 Educational Service Unit 7 Non-Certificated/Professional Evaluation and its advancement to the December 21, 2015 meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 3.19.02's title was changed from Educational Service Unit 7 Certified/Professional Evaluation to Educational Service Unit 7 Non-Certificated Professional Evaluation.
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5.8. Professional Development Resignation
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the retirement and resignation of Barb Friesth, Professional Development Coordinator.
Recommended Motion(s):
Retirement and resignation of Professional Development Coordinator, Barb Friesth, Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion Items
Rationale:
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6.1. Production Utilization Report
Speaker(s):
Otis Pierce
Rationale:
An update on the Production Department utilization will be given.
Attachments:
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Goals:
Discussion:
Otis gave an overview of the Production use by district.
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6.2. ESU 7 Scorecard
Speaker(s):
Professional Services Team
Rationale:
Administrator Polk will report on progress made within identified areas of growth. This continuous improvement tracking tool will support ESU 7's AdvancED goals, Board goals, and Administrator goals.
Attachments:
()
Goals:
Discussion:
Administrator Polk gave an overview of November Scorecard Reporting areas. This month was overall very positive feedback. ESU 7 is at 21% cash reserve goal.
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6.3. Spotlight School: Migrant Education Program (MEP)
Speaker(s):
Dee Condon or designee
Rationale:
The board will be updated as to the Leadership, Services, and Support provided to ESU 7 schools by the Migrant Education Program.
Attachments:
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Goals:
Discussion:
Promotion of the Migrant Education Department (MEP) has increased. MEP assists the state in helping migrant students be successful in the classrooms and give migrant students equal access to public education programs.
The MEP program works really hard to limit disruptions to education and to get migrant students enrolled in school but faces obstacles on many levels.
The MEP program works really hard to limit disruptions to education and to get migrant students enrolled in school but faces obstacles on many levels.
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6.4. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update
Administrator's Goals Administrator Evaluation and timeline Timeline to hire new staff Administrator Absence Report (See attached) State Education Conference:
AESA
Attachments:
()
Goals:
Discussion:
Facilities Update: Contractors came to assess what could be done to correct the leaking. One quote has come back but waiting for a second. Our insurance company will cover some of the carpet damage caused by the leaking roof.
Statewide: Administrator Polk informed the Board of recent correspondence delivered to ESUCC by ESU 6 Administrator, Dan Shoemake.
Administrator Goals: Administrator Polk gave an update on the progress of her goals to date and progress toward increasing the cash reserve to 30% for ESU 7.
Evaluation Timeline: Administrator Polk provided a copy of the Administrator Evaluation and asked each Board member to provide comments to the Board President. Once completed, President Ellison will summarize all responses and provide the evaluation to Administrator Polk.
Timeline to Hire Staff: Administrator Polk discussed hiring three Professional Development Positions including the hire of an Instructional Coach with a target hire date of February 2016 Board meeting.
Absence Report: Administrator Polk provided her vacation and leave report.
NASB State Conference: Administrator Polk provided information about the State Conference.
AESA: Each Board member attending has a copy of the conference brochure, travel arrangements, contact information for attendees and a copy of Administrator Polk's schedule for the conference.
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6.5. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
The Board Negotiations Committee met with ESU 7 Education Association (ESUEA) on November 2, 2015 and November 16, 2015. Both committees continued to discuss desired outcomes. Committee Chair Doug Kluth will provide a summary. The next meeting will be scheduled in December.
Goals:
Discussion:
A tentative agreement has been reached, Will bring language and proposal to full Board at the December 21, 2016 Board meeting. Next meeting, if necessary, will be December 21, 2015 at 4pm in the Walnut Room.
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7. Adjournment
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Motion to adjourn.
Recommended Motion(s):
Adjournment of meeting at 7:40pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Minutes are respectfully submitted by the Recording Secretary, Katy McNeil.
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