June 20, 2023 at 4:00 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 4:01pm.
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board member Donald Ellison will be absent. He notified the Administrator prior to the meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board member Donald Ellison was absent. He notified Administrator Polk prior to the meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
Pledge of Allegiance was recited.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Recommendation: Discuss, consider and take any necessary action to approve the virtual conferencing option for the August board meeting.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the virtual conferencing option for the August board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
There will be no virtual conferencing option for the August 2023 board meeting.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
Board President Doug Pauley recognized the visitor in the room.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #76252 through #76431 totaling $1,002,515.86
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,002,515.86 - Bills #76252 through #76431 Inservice bills total: $0
Attachments:
()
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6.3. Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals: The Migrant Department and the Special Education Department had excess travel expenses:
Excess for lodging and meals:
This is a consent item. |
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6.4. Resignations
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.5. 2023-2024 Contract for Megan Welch, Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.6. 2023-2024 Contract for Merridie Kaup, Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.7. 2023-2024 Contract for Mollie Morrow, Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.8. 2023-2024 Contract for Ronelle Jackson, Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.9. 2023-2024 Contract for Tami Clay, Special Education Director
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.10. 2023-2024 Contract for Cara Neesen, Student Services Principal
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.11. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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6.12. 2023-2024 Non-Member Contract for Services
Speaker(s):
Board President or designee
Rationale:
Board Policy requires the Board to annually approve a Non-Member School Contract for Services Agreement.
Article III, Section 1, D Requests, Cost, and Payment This is a consent item.
Attachments:
()
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Speaker(s):
Board President or designee
Rationale:
The ESU 7 Board of Education will not meet in July, 2023. This Board action gives authority to the Administrator to pay July bills. The ESU 7 Board will approve these expenses in the next possible Board Meeting. Recommendation: Discuss, consider and take any action to approve the Administrator's payment of bills in July 2023.
Recommended Motion(s):
Discuss, consider and take any action to approve the Administrator's payment of bills in July 2023. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Budgeting for additional 1% Budget Authority
Speaker(s):
Board President or designee
Rationale:
Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval. These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2023-2024, and spending restrictions for the upcoming years. In the event valuations change or additional funding becomes available, this action will allow ESU 7 additional budget authority to access those dollars. Recommendation: Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk explained the 1% budget authority is a place holder for additional dollars to be receipted and spent. This does not give ESU 7 additional 1% in taxing authority.
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10. Monday, September 18 at 5:15 p.m. in the ESU 7 Oak Room - Budget Hearing and Budget Summary, followed by the Final Tax Request Hearing, and then followed by the Regular Board Meeting
Speaker(s):
Board President or designee
Rationale:
Monday, September 18 at 5:15pm in the ESU 7 Oak Room - Budget Hearing and Budget Summary, followed by the Final Tax Request Hearing, which will be followed by the Regular Board Meeting to start at 5:30pm or when the Final Tax Request Hearing is concluded, whichever is later.
Recommendation: Discuss, consider and take any necessary action to approve the Monday, September 18 schedule for the Budget Hearing and Budget Summary, Final Tax Request Hearing, and the Regular Board Meeting as presented.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the Monday, September 18 schedule for the Budget Hearing and Budget Summary, Final Tax Request Hearing, and the Regular Board Meeting as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Each board member in attendance was provided a copy of the attached news release about ESU 7 employee Otis Pierce. One of the hats Otis wears is CTE. Otis was honored with a leadership award. Otis also facilities the Santa project at ESU 7. The Santa visits are offered through the ESU 7 Tech Consortium as a virtual visit from the "North Pole". Over 600 students participated in the Santa visits last academic year.
Professional Development Report - Director Ostmeyer shared additional information about the award for Otis. He was honored with the leadership award from NCE for Administrator of the year. A new Professional Development Dept employee starts next week and then additional employees will be starting in the summer. Special Education Report - Director Clay provided a Special Education update to the board. Director Clay is working with schools to finish their IDEA grant applications. This gives Director Clay a chance to visit each school. The grant application will be finished next week and then Director Clay will roll into the Maintenance of Effort (MOE) eligibility reports. The goal is to have the MOE reports completed by July 1, 2023. Tech Report - Director Ellsworth discussed with the board the resignation in the Tech Department. There was a hire for a different open position. The Tech employees have been in schools since June 1, 2023 completing summer tech work. Administrator Polk provided an update on the Nebraska Cybersecurity Network (NCN) Committee. The committee applied for a grant and they should know if they won by the end of June 2023. Administrator Polk will notify the Board of the outcome at the August board meeting. Area Membership Meetings - Secretary to the Board Mindy Reed will send out the dates for the Area Membership Meetings. |
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11.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
Goal 2 - Professional events follow the academic year, starting in August and ending in July. The final graph for the 22-23 academic year will be presented in the August board meeting.
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11.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
Discussion:
Administrator Polk asked the board to let her know if there are any suggestions for information they would like to see in the Quarterly reports.
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11.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
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11.4. Personnel
Speaker(s):
Administrator or designee
Rationale:
New Hires:
Discussion:
A student from Central Community College (CCC) will start as a part-time paraprofessional to gain experience working with behavior students in the Fall of 2023.
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11.4.1. Additional Migrant Education Program Summer Work Agreements
Speaker(s):
Administrator or designee
Rationale:
Additional Migrant Education Program Summer Work Agreements:
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11.4.2. Personnel - 2023-2024 Contracts
Speaker(s):
Administrator or designee
Rationale:
2023-2024 Contracts offered and authorized by Chief Administrator Polk for the following staff:
- Alicia Kardisco-Hastreiter, Paraprofessional - Barb Brockhaus, Paraprofessional - Brenda Hake, Paraprofessional - Harriet Nalumansi, Paraprofessional - Jayne Abegglen, Paraprofessional - Jessica Olnes, Paraprofessional - Joanna Terrazas, Paraprofessional - Julia Estrada, Paraprofessional - Kaedyn Stary, Paraprofessional - Kara VanMeter Lutjens, Paraprofessional - Kris Johnson, Brailist - Michelle Viessman, Paraprofessional - Melissa Schwichtenberg, Paraprofessional - Shanna Griffith, Paraprofessional |
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11.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
()
Discussion:
Administrator Polk reviewed the attached Legislative Update.
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11.6. AESA Annual Conference in Anaheim, California
Speaker(s):
Administrator or Designee
Rationale:
Full agenda not available as of June 12, 2023. The 2023 AESA Annual Conference Information Request form will be emailed to all board members. Please indicate if you intend on attending and fill out the necessary information and submit the form to Secretary to the Board, Mindy Reed.
Discussion:
Secretary to the Board Mindy Reed will send a Google form to the board to fill out for the 2023 AESA Annual Conference in Anaheim, California to be completed by July 7, 2023.
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12. Committee Reports
Speaker(s):
Committee Chair
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12.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
There will be a Joint Negotiations and Budget Committee Meeting on September 18, 2023 from 4:15pm-5:15pm. There needs to be three board members from each committee. The Budget Committee will meet by themselves from 4:00pm-4:15pm.
Discussion:
Budget Committee chairperson Gary Wieseler provided an update to the board. The Budget Committee had their second meeting. The committee met with Director Clay to go over the Special Education budget. Most of those expenses are reimbursed by the schools. There is not a large increase in the Special Education budget. The Budget Committee will discuss the grants section of the budget in August.
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13. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 4:46pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
