May 15, 2023 at 5:30 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:34pm.
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board President Doug Pauley will be absent. Board members Donald Ellison and Richard Stephens will be absent. President Pauley, Donald Ellison, and Richard Stephens notified the Administrator prior to the board meeting.
Recommended Motion(s):
Discuss, consider and take action to approve the Board member absences as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board President Doug Pauley, Board Secretary Jennifer Miller, and board members Richard Stephens and Richard Luebbe were absent. Board President Doug Pauley and Board Secretary Jennifer Miller notified the Administrator prior to the meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. May Spotlight - Early Learning Connection Grant
Speaker(s):
Board President or designee
Rationale:
Angel Mayberry, Early Learning Connection Coordinator - Platte Valley Region, will be presenting the May Spotlight to the board.
Attachments:
()
Discussion:
Angel Mayberry, Early Learning Connection Coordinator, reviewed the attached presentation.
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6. ESU 7 Continuous Improvement External Team Report
Speaker(s):
Board President or designee
Rationale:
The attached Continuous Improvement report was prepared by our External Team. The CIP Core Team will share the report with the Board.
Attachments:
()
Discussion:
The core team who prepared for the External Visit consists of Resource Coach Amy Mazankowski, Migrant Education Coordinator Cynthia Alarcon, and Professional Development Director Marci Ostmeyer. The core team played the initial kick-off video for the board.
Educational Service Agencies follow Rule 84 for accreditation. The external team who conducted the external visit were selected based off their positions with ESUs. A school Superintendent was also part of the external team. The core team wanted to get the perspective of others from ESUs and the schools. The external team needed to review the ESU 7 standards prior to the external visit. The external team also reviewed the ESU 7 continuous improvement process to include timelines of events. External visits occur every five years according to Rule 84. The core team wanted to make sure everyone on staff at ESU 7 understood the purpose of the external visit. The process to prepare for the external visit started in 2020. A large portion of the work to prepare was done in 2021-2022. All of the evidence for the external visit was personalized based on what was done at ESU 7. Prior to the external visit in 2022-2023, the core team organized all of the evidence and prepared everything so the story flowed smoothly. The external team was presented with all of the evidence collected over the last five years. This external visit was completed with a new standards rubric. The way the evidence was presented to the external team was on a Google website (see link below). The other way the external team collected evidence was through stakeholder interviews they collected during the external visit. The core team wanted to make sure everything was polished before the external visit. One area emphasized was that of service innovation. Every department was asked how they were innovative and it was included on the innovation link on the Google site. The core team was able to present the strengths of the ESU 7 staff using the Clifton Strengthsfinder®. There are four domains on the external visit rubric: Purpose and Leadership, Programs and Services, Stakeholder Relationships and Communication, and Resource Capacity. There was a self-assessment piece for each component and linked evidence. This external visit was different than the previous one. This visit, the core team had intentional expectations to represent every department. Every month, in the Agency Team meetings, the team would look at the domains and decide which evidence should be included. The core team was responsible for knowing the standards and communicating that to the Agency Team and other departments. The external team was able to assess ESU 7 and also to look at the ESU 7 self-assessment. The Agency Team completed a self-assessment and there was extensive discussion to get to a consensus. The core team discussed the commendations and recommendations which are included in the External Report. Each commendation and recommendation is tied to a standard. Please see attached report. The Accreditation Google Site is: https://sites.google.com/esu7.org/esu7accreditation/home |
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7. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.2. Presentation of Bills #76086 through #76251 totaling $1,015,649.14
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,015,649.14 - Bills #76086 through #76251 Inservice bills total: $0
Attachments:
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7.3. Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals: The Admin Dept has excess travel expenses while attending the May ESUCC PDO Meetings in Kearney, NE, May 2-4, 2023.
Excess for lodging and meals:
This is a consent item. |
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7.4. Reading of Article I, Section 6, A Concept of Administration
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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7.5. Reading of Article I, Section 6, B Administrator.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.6. Reading of Article I, Section 6, C Duty and Function of the Administrator
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.7. Reading of Article II, Section 6, B Notice of Budget Meeting
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.8. Reading of Article III, Section 1, D Requests, Cost, and Payment
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.9. Reading of Article III, Section 1, F Special Education Cooperative
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.10. Reading of Article III, Section 7, G Internet Safety Policy
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.11. Reading of Article IV, Section 2, A Staff Handbooks and Job Descriptions
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.12. Reading of Article V, Section 5, C Use of Restraints and Seclusion
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.13. Reading of Article V, Section 5, D Removal of Students and Interviews of Students
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.14. Reading of Article V, Section 6, A Student/Parent Handbook
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.15. Reading of Article V, Section 6, B Search and Seizure
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.16. Reading of Article V, Section 6, C Anti-Bullying
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.17. Reading of Article V, Section 7, A Prohibition on Mandatory Medication
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.18. Reading of Article V, Section 7, B Dispensing Medications
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.19. Reading of Article V, Section 7, C Student Self-Management of Asthma, Anaphylaxis and Diabetes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.20. Reading of Article V, Section 7, E Emergency Medical Aid
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.21. Reading of Article V, Section 7, F Wellness
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.22. Reading of Article V, Section 8, A Procedures for Control of Infectious Diseases
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.23. Reading of Article V, Section 8, B Emergency Closure of ESU 7 Buildings
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.24. Reading of Article V, Section 8, C Emergency Exclusion of Persons from ESU 7
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.25. Reading of Article V, Section 9, A Student Fees
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.26. Reading of Article V, Section 10, A Safe Pupil Transportation Plan
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.27. Reading of Article V, Section 10, B Safe Driving Standard for Drivers
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.28. Resignations
Speaker(s):
Board President or designee
Rationale:
This is a consent item. |
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7.29. 2023-2024 Contract for Angel Mayberry, Early Learning Connection Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Handbook Committee Update - Approval of Student Services Handbooks
Speaker(s):
Handbook Committee Chairperson
Rationale:
Annually, the Board of Educational Service Unit 7, will review and approve the ESU 7 Employee Handbook and ESU 7 Student/Parent Handbooks. The Handbook Committee will provide an update. Chairperson Dawn Lindsley will provide an overview of how the handbook revision process went this year and if any changes are necessary.
Recommendation: Discuss, consider and take any action necessary to approve the ESU 7 Student/Parent Handbooks and the ESU 7 Employee Handbook as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the ESU 7 Student/Parent Handbooks and the ESU 7 Employee Handbook as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Handbook Committee Chairperson Dawn Lindsley presented the attached drafts of the handbooks for approval. The changes are highlighted in each of the handbooks.
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10. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed the attached ESUCC update slide. Administrator Polk would like the board to be prepared to take an updated board picture in June. Director Ostmeyer was selected as the 2023 Outstanding Alumni Award recipient from Central Community College in Columbus.
Professional Development Report - Director Ostmeyer explained the Professional Development Department staff will reach out to schools at the end of May or beginning of June to confirm the annual consultation dates. There was a resignation in the Production Department. The summer months are the busiest months for the Production Department as teachers are preparing for the upcoming year. Special Education Report - Special Education is winding down as the school calendar for certified staff ends on Thursday, May 18, 2023. Hiring has finished, the department is still short one Speech Language Pathologist, but current staffing has been adjusted to appropriately cover for the shortage. Director Clay has finished up the Maintenance Of Effort (MOE) report. After memorial day, Director Clay will start working on IDEA applications and will be going out to visit schools. Technology Report - The Nebraska Cybersecurity Network (NCN) met for the second time. The NCN submitted the IIJA grant for funding cybersecurity needs in the eleven participating ESUs. The NCN budgeted out what those funds would pay for, including at least two personnel. The NCN is waiting to hear if the grant will be approved. Director Ellsworth receives a report from the Department of Homeland Security explaining cybersecurity issues with the schools within the ESU. Initially, the report contained over 560 issues for all schools. The report from the morning of May 15, had zero issues to report. The technology department has one opening for Twin River which needs to be filled by August. The tech department is about to launch the summer reset work. |
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10.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
Administrator Polk provided the goal update to the Board. The professional development opportunities for Goal 2 will start over in August 2023. Director Ostmeyer and board member Donald Ellison attended the Cross County Board Meeting for Goal 3. The Cross County board asked a lot of questions about the information on the document provided, which encouraged conversation about the services ESU 7 provides to the schools.
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10.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
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Discussion:
Administrator Polk discussed the attached screenshot. There are seven tenants in AQUESTT. SIMPL shows how many services districts access and which tenants those services relate to. This is important because schools must provide information to the department of education related to the AQUESTT tenants.
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10.3. Personnel
Speaker(s):
Administrator or designee
Rationale:
All Classified/Non Cert Hires and Resignations under this item. Not an action item.
Resignations:
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10.3.1. Migrant Education Program Summer Work Agreements
Speaker(s):
Administrator or designee
Rationale:
2023 Migrant Education Summer Programs
The Migrant Education Program (MEP) will have summer enrichment programs during the months of June and July. The Learning Academy site will include migrant students from the ESU 7 area. Norris School District in Firth will also be a site for a migrant summer program. Other areas where MEP staff will facilitate programs include O'Neill, Ainsworth, Atkinson, Cook, Beatrice, Dorchester, Nebraska City, Tecumseh, and Wilber. The following 2023 summer staff are recommended for employment. ESU 7 Staff: Cindy Lorentzen Susan Doehling Barbara Raya Michaela Wilcox Anne Baptiste Lindy Church Cory Waite Morgan Hampton from O’Neill (pending background check) Lauren Osborne from Ainsworth (pending background check) District Reimbursement: Nicole Bishop - Firth Lelsey Boe - Firth Cyndee Merrel - St. Edward
Discussion:
Every May, the Migrant Department reports who will be working in the summer program.
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10.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
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Discussion:
Administrator Polk provided a legislative update to the Board. May 16th is day 78 of the 90-day session. Administrator Polk reviewed the attached Legislative Update to the ESU 7 Board.
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11. Committee Reports
Speaker(s):
Committee Chair
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11.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Budget Committee Chairperson Gary Wieseler provided an update to the Board. The Budget Committee had its first meeting today. The budget was broken down into three areas: general, special education, and grants. The Budget Committee looked at the general budget and reviewed every line of the budget summary. The Budget Committee compared the budget from the previous couple of years with this year's proposed budget. The estimate of the valuations has a small increase predicted. The Budget Committee will meet in June and review the special education portion of the budget summary.
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11.2. Buildings and Grounds Committee Report
Speaker(s):
Administrator or designee
Rationale:
Reports of Building and Grounds Committee activities and discussion will take place during this item.
The next Building and Grounds Committee meeting needs to be scheduled, to include Board Treasurer Linda Shefcyk.
Discussion:
RVW met with Administrator Polk, Board Treasurer Linda Shefcyk, and Maintenance/Custodian Larry Shefcyk to begin a feasibility study. RVW will create the report and send it to Administrator Polk, who will meet with the Buildings and Grounds committee to review the report and determine next steps.
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12. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:09pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
