January 18, 2016 at 7:00 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT - ESU 7 Mission Statement
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll call was taken at 7:05pm.
Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Dee Condon, Migrant Education Director
Darus Mettler, Special Education Director
Marci Ostmeyer, Professional Development Director
Dan Ellsworth, Network Administrator
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
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2. Public Forum
Rationale:
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting. Citizens wishing to present petitions to the board may do so at this time. However, the board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02 |
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the board. Discussion item Technology Bond has been moved to Item III.A. to accommodate for guest speakers.
Recommended Motion(s):
Agenda as amended Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Technology Bond
Speaker(s):
Paul Grieger, D.A. Davidson
Rationale:
Paul Grieger, Managing Director of Public Finance at D.A. Davidson will present and answer questions on the Tech Bond.
Goals:
Discussion:
Paul Grieger from D.A. Davidson gave an overview of the Technology Bond. He answered questions from the Board and discussed challenges the bond process will face pending legislation. The Board would need to approve an intent to participate in the Technology Bond at the next meeting. The Administrator will discuss with District Superintendents their opinion/interest in participating.
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4. Approval of Minutes
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):
Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Staff Recommendation: Discuss, consider and take action to approve the board absences.
Recommended Motion(s):
Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Jennifer Miller was absent.
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5.2. Election of Board President
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as President of Board of Directors.
Recommended Motion(s):
Election of as President of the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Don Ellison
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5.3. Election of Vice President of the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Vice President of Board of Directors.
Recommended Motion(s):
Election of as Vice President of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.4. Election of Secretary of Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Secretary of Board of Directors.
Recommended Motion(s):
Election of as Secretary of Board of Directors. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.5. Appointment of Treasurer to the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to appoint as Treasurer to the Board of Directors.
Recommended Motion(s):
Appointment of as Treasurer to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.6. Appointment of Secretary to the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to appoint as Secretary to the Board of Directors.
Recommended Motion(s):
Appointment of as Secretary to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.7. Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):
Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.8. Presentation of Bills
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total:$ 591,516.72 - Bills # 62623 through # 62750 Inservice bills total: $ 76.00 TECH Arrears: Clarkson $326.22; Cross County $619.45; East Butler $25.00; High Plains $530.00; Howells Cath. $316.50; Howells-Dodge $50.00; Palmer $8.75; St. Bonaventure $175.00 Excess Lodging Totals: Don Ellison $631.75; Jennifer Miller $297.05; Jack Young $355.68; Dan Hoesly $295.73; Terry Fusco $347.51; Richard Luebbe $326.26; Larianne Polk $206.62; Marci Ostmeyer $238.81, Darus Mettler $ $444.09
Recommended Motion(s):
Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.9. Negotiations
Speaker(s):
Negotiations Commiittee
Rationale:
The Board Negotiations Committee has reached an agreement with the Educational Service Unit Education Association (ESUEA) related to the Master Agreement language and compensation.
Recommended Motion(s):
Master Agreement for Special Education ESUEA for the 2016-2017 and 2017-2018 terms Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.10. Meeting Time
Speaker(s):
Larianne Polk or designee
Rationale:
To discuss an earlier meeting time for the ESU 7 Board. Recommendation: Discuss, consider and take any necessary action to change ESU 7 Board Meeting times to .
Recommended Motion(s):
ESU 7 Board Meeting time as proposed Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 1.02 Regular Meetings will be reviewed for First Reading in the February Board meeting.
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5.11. ESU 7 2016-2017 and 2017-2018 Calendar
Speaker(s):
Larianne Polk
Rationale:
ESU 7 2016-2017 and 2017-2018 calendar including a Board Meeting changes to April 18, 2017 @ 7:00pm and September 19, 2017 @ 5:30pm. Recommendation: Discuss, Consider and take any necessary action to approve the 2016-2017 and 2017-2018 ESU 7 Calendars as presented including Board Meeting changes to April 18, 2017 @ 7:00pm and September 19, 2017 @ 5:30pm.
Recommended Motion(s):
2016-2017 and 2017-2018 ESU 7 Calendars as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.12. First Reading of Policy 1.03 Organization
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 1.03 Organization as presented and advancement to the next meeting for second reading.
Recommended Motion(s):
After first reading, Policy 1.03 Organization Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.13. Second Reading of Policy 3.04 Sick Leave
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 3.04 Sick Leave as presented.
Recommended Motion(s):
After second reading, Policy 3.04 Sick Leave, Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion Items
Rationale:
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6.1. Evaluation Committee
Speaker(s):
Larianne Polk
Rationale:
To study alternative Administrator Evaluation tools.
Goals:
Discussion:
To explore alternative options for an Administrator Evaluation.
Members of the committee are:
Dan Hoesly
Doug Pauley
Joyce Baumert
The committee will look at procedure and the components of the evaluation.
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6.2. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update Scorecard: The Scorecard is attached for your review. Self Evaluation Santa Visits
Attachments:
()
Goals:
Discussion:
Facilities: Work on repairing roof is on hold due to weather.
Statewide: January ESUCC Minutes will be available in the February Board Meeting. Administrator Polk gave an overview of legislative bills that may affect ESUs.
Scorecard: Administrator Polk provided the January Scorecard to the Board.
AESA Loan Forgiveness Program: ESU 7 will begin offering this service to ESU 7 member public schools. Self Evaluation: There were no questions asked of Administrator Polk regarding her self evaluation.
Santa Visits: Administrator Polk gave an overview of the Santa visits program and the success of it across the state.
North Central Comprehensive Center (NCCC): Administrator Polk was selected to sit on this Advisory Board by Commissioner Matt Blomstedt.
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7. Adjournment
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Motion to adjourn.
Recommended Motion(s):
Adjournment of meeting at pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Minutes are respectfully submitted by the Recording Secretary, Katy McNeil.
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