July 22, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, 

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: June 24, 2025 (Public Hearing Minutes and Open Session Minutes) and July 10, 2025 (Public Hearing Minutes and Special Meeting Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7067-25, 7071-25 - 7073-25, and 7100-26 and Payroll vouchers #2631-2633 and 2701.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. None for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Review of District Financial Statements

D.9.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date budget reports as of June 30, 2025

D.10. Approval of Asset Retirement and Disposals

D.10.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of July 16, 2025.

E. Business and Finance

E.1. Recommend Approval to Contract with ASPIN/Mohave Food Services Cooperative, Shamrock Foods and Shamrock Farms for Fiscal Year 2025-2026 Food Service Purchases

E.1.a. District administration recommends approval to contract with ASPIN/Mohave Food Services Cooperative, Shamrock Foods and Shamrock Farms to purchase food service items such as food, non-food supplies and milk. The following cooperative contracts, with the estimated purchase volume, will be used for these purchases:

• ASPIN/Mohave Food Service Cooperative/Shamrock Foods – Mohave RFP 210-SFC-0701 - $900,000 for food and non-food supplies
• Shamrock Farms – Mohave RFP# 21B-SHAM-0701 - $125,000 – for milk

These are for fiscal year 2025-2026

E.2. Recommend Approval to Contract for Exceptional Student Services (ESS) Employees through Amergist Healthcare Staffing, Inc. for Fiscal Year 2025-2026

E.2.a. District administration recommends approval ton contract for ESS employees including two occupational therapists (OTs) and one School Psychologist (Psych) through Amergis Healthcare Staffing, Inc. The District has been unable to hire OTs and Psychs due to the lack of qualified applicants. Ms. Camacho has reached out to several staffing companies and was able to find qualified OTs and Psychs through Amergis. The District would utilize pricing through the Dysart Unified School District SAVE RFP #22-5201-001. The estimated total cost for services is $392,000. The funding source is Maintenance and Operations.

F. Unfinished Business

F.1. Recommend Approval to Adopt AP Environmental Science Textbook

F.1.a. District administration recommends approval to adopt a new textbook for AP Environmental Science entitled Environmental Science for the AP Course, 4th Edition, published by Bedford, Freeman, and Worth (BFW). The textbook has been tabled for public review and comment since May 14, 2025, with no concerns received during this time frame. If approved, this resource would be used in the AP Environmental Science course at Flowing Wells High School.

F.2. Recommend Approval to Adopt Psychology Textbook

F.2.a. District administration recommends approval to adopt a new textbook for Psychology, Cengage Essentials of Psychology Concepts and Applications, 6th Edition. The textbook has been tabled for public review and comment since May 14, 2025, with no concerns received during this time frame. If approved, this resource would be used in the standard Psychology course at Flowing Wells High School.

G. New Business

G.1. Information and Discussion regarding Pending Changes to Arizona Statutes that will Impact Governing Board Policy

G.1.a. District administration presents for review information specific to three pending statutory changes that were passed by the Arizona Legislature during the 2025 legislative session and signed into law by the Governor. These revisions to state law will necessitate changes to Governing Board Policy. The three significant statutory changes include the following: revisions to A.R.S. 13-2620 resulting from SB 1437, which impacts mandatory reporting requirements; revisions to A.R.S. 15-120.05 resulting from HB 2484, which limits student use of wireless communication devices during school; and revisions to A.R.S. 15-142 resulting from HB 2514, which enhances restrictions on the release of some student directory information.

G.2. Information and Discussion regarding Revisions to Policy HR and the Newly Drafted Regulation HR-R

G.2.a. District administration presents for review revisions to Policy HR, regarding employee representative organizations and the meet-and-confer process, and a newly developed draft regulation, Regulation HR-R, which delineates existing FWEA communication and representation practices that are allowable under Policy HR. The policy revisions and the development of the new regulation seek to document and sustain existing practices regarding FWEA's role in the District, representation of District employees, and relationship with District administration and the Governing Board. This work was completed in collaboration with FWEA leadership. Policy HR and Regulation HR-R are presented in draft form for review and are included in the list of proposed policy revisions bundled as a separate agenda item.

G.3. Information and Discussion regarding Proposed Policy Revisions

G.3.a. District administration presents for review proposed policy revisions, with no action to be taken at this meeting. The attached document summarizes the revisions, and the accompanying policy drafts include strike-through text to indicate deletions and underlined text to indicate additions. Most revisions are minor and do not result in substantive changes. Several revisions entail the consolidation of multiple related policies, resulting in the opportunity to delete prior single-item policies.

G.4. Information and Discussion of Federal Funding Freeze

G.4.a. District administration presents for review information related to the June 30, 2025, announcement by the federal government of freezes to several grants from the United States Department of Education (USED) that total $6.8 billion nationally. In Flowing Wells, this federal action translates to a freeze on approximately $935,000 in funding across four different grants. On July 18, the federal government announced the release of a portion of these grant funds specific to Title IV-B for 21st Century Community Learning Centers (21CCLC), known in Flowing Wells as our "Skills" programs. Our 21CCLC grants total $570,000 for Fiscal Year 2025-2026. With the release of these funds, the District is able to commence with plans to launch our after-school Skills programs in grades K through 8 the week of August 18, 2025. We are continuing to advocate for the release of the remaining funding in Title II, Title IV-A, and Title III.

G.5. Recommend Approval of Memorandum of Understanding (MOU) with J. David Lowell Foundation

G.5.a. District administration recommends approval to renew the MOU with the J. David Lowell Foundation for the continuation of the Lowell Math Scholars program, which provides eligible Flowing Wells students in accelerated mathematics courses with the opportunity to earn financial awards and scholarships.

G.6. Discussion and Selection of a District Delegate for the Arizona School Boards Association's Delegate Assembly

G.6.a. Governing Board Members will discuss and select a delegate and possibly an alternate delegate to represent Flowing Wells as the District Delegate to the ASBA Delegate Assembly on September 6, 2025. The delegate would represent the Board's position regarding ASBA's proposed Political Agenda for 2025-2026 at the Delegate Assembly.

G.7. Discussion and Possible Approval of Arizona School Boards Association's Proposed Political Agenda for 2025-2026

G.7.a. Arizona School Boards Association's Draft Political Agenda for 2025-2026 is presented for Governing Board discussion and possible approval. This agenda is a marked-up version of the prior year's agenda, with changes marked in red. The Board may consider action to approve in whole or in part the Draft Political Agenda.

H. Adjourn