July 30, 2015 at 7:00 PM - Regular Meeting

I. Call Meeting Order    (Mayor Massengill)

II. Consent Agenda    (Mayor Massengill)

II.A. Consider Minutes for July 14, 2015 Minutes.

II.B. Consider Resolution 160-2015- Smart Grid Meters (Kim Pickett)

III. Public Comment    (Mayor Massengill)

III.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

IV. Department Reports

V. Old Business     (Mayor Massengill)

V.A. None

VI. Public Hearings    (Mayor Massengill)

VI.A. None

VII. New Business    (Mayor Massengill)

VII.A. Consider a contract with The Wooten Company to provide smoke testing of the Benson sanitary sewer system at cost not to exceed $27,600. (Lee Campbell, Wooten Company)

VII.B. A presentation related to the USDA funding application to perform sanitary sewer improvements within the Town of Benson.  (Matt Zapp)  

VII.C. Consideration of a Training Program for the Benson Police Department (Chief Edwards)

VII.D. Consider approval of the June 2015 Financials. (Kim Pickett)

VII.D.1. Information to be handed out at the meeting. We apologize for the inconvenience.

VII.E. Discussion and consideration of internal purchasing policy and procedure. (Kim Pickett)

VII.E.1. Purchases in excess of $500 now require a pre-authorized PO

VII.E.2. Contracts and rolling equipment purchases in excess of $5,000 require Board approval. 

VII.F. Consider approval to remove and replace the auditorium roof at a cost of $32,000 with Mark Gregory Roofing (Braston Newton). 

VII.G. Consider approval of a Tractor purchase from Mahindra at a cost of $24,000. (Stephen Phillips)

VII.H. Consider approval of a Chipper purchase from Vermeer at a cost of $36,760. (Matt Zapp)

VII.I. A presentation related to the proposed bathroom replacement project for the 2nd floor at Benson Town Hall (Matt Zapp). 

VIII. Town Manager Report    (Matt Zapp)

VIII.A. Managers Written Report

VIII.B. EVENT AND MEETING REMINDERS

VIII.B.1. Friday Night Hoops, Friday, August 7, 2015 8pm-11pm Season Finale!

VIII.B.2. Board of Commissioners Meeting at 7pm, Tuesday, August 11, 2015

VIII.B.3. Sundown Concert Thursday, August 13, 2015

VIII.B.4. BPRD Movie Night 7pm, Friday, August 14, 2015

VIII.B.5. Board of Commissioners Meeting at 7pm, Thursday, August 27, 2015

VIII.B.6. Reminder Request for temporary Mule Day's Power Poles

VIII.B.6.a. DUE BEFORE TUESDAY, SEPTEMBER 1ST, 2015

VIII.B.7. Town Hall closed Labor Day Monday, September 7, 2015.

VIII.B.8. Board of Commissioners Meeting at 7pm, Tuesday, September 8, 2015

VIII.B.9. BPRD Movie Night 7pm, Friday, September 11, 2015

VIII.B.10. Mule Days Golf Outing at Reedy Creek Golf Club Friday, September 18, 2015

VIII.B.11. Mule Days Vendor Permits Due by 5pm Monday, September 21, 2015

VIII.B.12. Mule Days Celebration Thursday-Sunday September 24-27, 2015

VIII.B.12.a. Mule Days Sundown Concert Thursday, September 24, 2015

VIII.B.12.b. VIP Breakfast on Saturday September 26, 2015 at 8:00 AM

VIII.B.13. NO SECOND BOARD MEETING IN SEPTEMBER 2015

IX. Town Attorney    (Isaac Parker)

X. Board of Commissioners Report    (Commissioners)

XI. Mayor Report    (Mayor Massengill)

XII. Information Only

XIII. Closed Sessions:

XIII.A. Closed Session: NC GS 143-318.11 (a) (5) (6)

XIII.A.1. Closed Session: NC GS 143-318.11 (a) (5) (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee.

XIV. Adjourn the Meeting  (Mayor Massengill)