December 11, 2023 at 6:00 PM - Regular Meeting
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1. Convene: 6:00 PM (Roll Call)
Description:
School Board:
Steven Bartz, Aaron Casper, Kim Ross, Charles "CJ" Strehl, Dennis Stubbs Board Clerk, Abby Libsak, will be joining the meeting remotely from 10700 Purdey Road, Eden Prairie, MN Board Member, Debjyoti "DD" Dwivedy, will be joining the meeting remotely under Minnesota Statues 13D.01, Subdivision1(b)(1) for Military active duty. |
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2. Pledge of Allegiance
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3. Agenda Review and Approval (Action)
Description:
Approval of the agenda for the Monday, December 11, 2023 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
Motion _______ Seconded _______ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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4. Approval of Previous Minutes - Revised (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meetings on November 27, 2023.
Motion _______ Seconded _______ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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5. Truth in Taxation Hearing: 6:02 PM (Information)
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5.A. Pay 2024 Presentation
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6. Public Comment - Truth in Taxation: 6:20 PM (Information)
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7. Spotlight on Success: 6:25 PM (Information)
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7.A. Eden Lake Elementary - 5th Grade Leadership Yearbook Team
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8. Public Comment: 6:35 PM (Information)
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9. Announcements: 6:40 PM (Information)
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10. Board Education & Required Reporting: 6:45 PM |
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10.A. Fiscal Year 2022-23 Audited Financial Presentation Information
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10.A.1) FY 2022-23 Executive Summary - Annual Financial Audit
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10.A.2) Audited Financial Presentation
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10.A.3) Annual Comprehensive Financial Report (See Appendix "A")
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10.A.4) Management Report (See Appendix "A")
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10.A.5) Special Purpose Audit Reports (See Appendix "A")
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11. Board Work: 7:15 PM (Action)
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11.A. Decision Preparation
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11.B. Required Board Action (Action)
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11.B.1) Approval of Final Fiscal Year (FY) 2024-25 Levy (Action)
Description:
Motion_______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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11.B.1)a. Executive Summary of Pay 2024 Levy
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11.B.1)b. Levy Presentation
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11.B.1)c. Pay 24 Final Levy Comparison
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11.B.2) 2023-2024 School Board Mid-Year Treasurer's Report (Action)
Description:
Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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11.C. Policy Monitoring (Action)
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11.C.1) EL 2.5 Financial Planning and Budgeting (Action)
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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11.C.1)a. EL 2.5.1 Risks incurring those situations or conditions described as unacceptable in the School Board policy "Financial Condition and Activities."
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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11.C.1)b. EL 2.5.2 Neglects to present, no later than the third quarter of the current fiscal year, the assumptions, any material reinvestment of unbudgeted revenues or savings, and a timeline for the next annual budget.
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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11.C.1)c. EL 2.5.3 Allows the fiscal year-end unassigned general fund balance to fall below 8% of expenditures.
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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11.C.1)d. EL 2.5.4 Does not collect appropriate input from various sources.
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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11.C.2) EL 2.0 Global Executive Constraint (Action)
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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11.D. Record of Board Self-Evaluation (Action)
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11.D.1) 2022-23 Record of Board Policy Monitoring - Governance Process (GP's) & Board-Management Delegation (BMD's) (No Updates)
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11.D.2) 2022-2023 Record of Board Policy Monitoring - Executive Limitation (EL's) (Action)
Description:
Motion _______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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11.D.3) 2022-23 Record of Board Policy Monitoring - Ends (1.1 - 1.6) - (No Updates)
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12. Superintendent Consent Agenda: 8:30 PM (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
Motion _______ Seconded _______ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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12.A. Monthly Reports
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12.A.1) Resolution of Acceptance of Donations
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12.A.2) Human Resources Report
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12.A.3) Business Services Reports
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12.A.3)a. Board Business
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12.B. Radon Testing Results
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13. Superintendent's Incidental Information Report
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
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14. Board Action on Committee Reports & Minutes: 8:35 PM
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14.A. Board Development Committee
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14.B. Community Linkage Committee
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14.B.1) 12/9/23 CLC Minutes
Description:
Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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14.B.2) Measuring What Matters (MWM) Graduation Rates 2023 - DRAFT
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14.B.3) Measuring What Matters (MWM) Reading 2022-2023 - DRAFT
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14.C. Negotiations Committee
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14.D. Policy Committee
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15. Other Board Updates (AMSD, BRIGHTWORKS, ISD 287, MSHSL): 8:40 PM (Information)
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15.A. AMSD (Association of Metropolitan Schools) - Abby Libsack/Kim Ross
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15.B. BrightWorks - Dennis Stubbs
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15.C. ISD 287 (Intermediate School District 287) - Kim Ross
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15.D. MSHSL (Minnesota State High School League) - Dennis Stubbs
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16. Board Work Plan: 8:50 PM (Action)
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16.A. Work Plan Change Document (Action)
Description:
Motion _______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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16.B. 2023-24 Board Annual Work Plan (Information)
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17. Closed Session: Review of FY 2022-23 Superintendent Annual Review (Minnesota Statute 13D.05, Subdivision 3): 8:55 PM (Action)
Description:
Pursuant to MN Statue 13D.05, Subd.3(a): A public body may close a meeting to evaluate the performance of an individual who is subject to its authority.
Motion by _______, Seconded by _____ to move into Closed Session at _______ p.m. 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Motion by _______, Seconded by _____ to move out of Closed Session and the resume regular Business Meeting at _______ p.m. 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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18. Adjournment - Move to adjourn at PM (Action)
Description:
Motion _____ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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19. Appendix "A" - Fiscal Year 2022-23 Audited Financial Presentation Information (Item #10)
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19.A. Annual Comprehensive Financial Report
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19.B. Management Report
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19.C. Special Purpose Audit Reports
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