November 28, 2022 at 6:00 PM - Regular Meeting
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1. Convene: 6:00 PM (Roll Call)
Description:
Call to Order - Steven Bartz, Aaron Casper, Debjyoti "DD"Dwivedy, Kim Ross, Adam Seidel, Charles "CJ" Strehl, Dennis Stubbs
Board Member Debjyoti "DD" Dwivedy will be joining the meeting remotely in the office space main hallway of the Hilton Prague, Pobrezni 311/1, Prague, 186 00, Czech Republic |
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2. Pledge of Allegiance
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3. Oath of Office - New School Board Member Dennis Stubbs
Description:
I swear/affirm that I will support the Constitution of the United States and of this State, and that I will discharge faithfully the duties of the office of School Board Member of Independent School District No. 272 to the best of my judgment and ability.
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4. Agenda Review and Approval (Action)
Description:
Approval of the agenda for the Monday, November 28, 2022 School Board of Independent School District 272, Eden Prairie Schools.
Motion _______ Seconded _______ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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5. Approval of Previous Minutes (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meeting on October 24, 2022, Special Business Meeting on November 14, 2022, and Workshop Notes on November 14, 2022.
Motion _______ Seconded_______ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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5.A. October 24, 2022 Regular Business Meeting
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5.B. November 14, 2022 Special Meeting
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5.C. November 14, 2022 Workshop Notes
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6. Public Comment: 6:05 PM
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7. Announcements 6:10 PM (Information)
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8. Spotlight on Success 6:15 PM (Information)
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8.A. Eden Lake Elementary - Inspire Choice
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9. Board Education & Required Reporting 6:25 PM (Information)
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9.A. Fiscal Year (FY) 2021-22 Audited Financial Presentation Information
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9.A.1) FY 2021-22 Executive Summary - Annual Financial Audit
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9.A.2) Audited Financial Presentation
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9.A.3) Annual Comprehensive Financial Report (See Appendix "A")
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9.A.4) Management Report (See Appendix "A")
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9.A.5) Special Purpose Audit Reports (See Appendix "A")
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10. Board Work 6:55 PM (Action)
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10.A. Decision Preparation
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10.A.1) School Board Treasurer's Report
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10.B. Required Board Action
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10.C. Policy Monitoring (Action)
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10.C.1) Executive Limitations - EL 2.9 Communication and Support to the School Board - The Superintendent shall not cause or allow the School Board to be uninformed or unsupported in its work. (Action)
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
Attachments:
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10.C.1)a. EL 2.9.1 The Superintendent shall not: Neglect to submit monitoring reports required by the School Board in a timely, accurate, and understandable fashion.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)b. EL 2.9.2 The Superintendent shall not: Be untimely in reporting any actual or anticipated noncompliance with any policy of the School Board.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)c. EL 2.9.3 The Superintendent shall not: Neglect to submit unbiased information required by the School Board or let the School Board be unaware of relevant trends.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)d. EL 2.9.4 The Superintendent shall not: Let the School Board be unaware of any significant incidental information it requires, including district press releases, anticipated media coverage, threatened or pending lawsuits, and material internal and external changes.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)e. EL 2.9.5 The Superintendent shall not: Fail to advise the School Board if, in the Superintendent's opinion, the School Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of School Board behavior that is detrimental to the working relationship between the School Board and the Superintendent.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)f. EL 2.9.6 The Superintendent shall not: Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)g. EL 2.9.7 The Superintendent shall not: Provide a mechanism for official School Board, officer, or committee communications that is ineffective.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)h. EL 2.9.8 The Superintendent shall not: Communicate with individual School Board members in addressing official School Board business except when responding to officers or committees duly charged by the School Board.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)i. EL 2.9.9 The Superintendent shall not: Neglect to supply for the School Board’s consent agenda, along with applicable supporting information, all decisions delegated to the Superintendent yet required by law, regulation, or contract to be School Board-approved.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)j. EL 2.9.10 The Superintendent shall not: Allow the School Board to be unaware of potential consequences to the district posed by pending legislation or regulation.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.C.1)k. EL 2.9.11 The Superintendent shall not: Send letters or surveys under the School Board’s name or on behalf of the School Board without School Board approval.
Description:
OI Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Evidence Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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10.D. Record of Board Self-Evaluation (Action)
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10.D.1) 2021-22 Record of Board Policy Monitoring - Governance Policies (GP's) (Action)
Description:
Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
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10.D.2) 2021-22 Record of Board Policy Monitoring - Executive Limitations (EL's) (Action)
Description:
Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
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10.D.3) 2021-22 Record of Board Policy Monitoring - Ends (1.1 - 1.6) (Action)
Description:
Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
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11. Superintendent Consent Agenda 7:10 PM (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
Motion _____ Seconded _____ 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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11.A. Monthly Reports
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11.A.1) Resolution of Acceptance of Donations
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11.A.2) Human Resources Report
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11.A.3) Business Services Reports
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11.A.3)a. Board Business
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11.A.3)b. Financial Report - Monthly Revenue/Expenditure Report
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11.B. Seek Bid - District-wide LED Lighting Upgrade
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12. Superintendent's Incidental Information Report 7:15 PM (Information)
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
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13. Board Action on Committee Reports & Minutes 7:20 PM (Action)
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13.A. Board Development Committee
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13.B. Community Linkage Committee
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13.B.1) Article for Inspiring News - DRAFT (Action)
Description:
Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
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13.B.2) Listen & Learn Discussion
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13.C. Negotiations Committee
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13.D. Policy Committee (Action)
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13.D.1) GP Policy 4.8.4 - Negotiations Committee
Description:
Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
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14. Other Board Updates (AMSD, ECSU, ISD 287, MSHSL ) 7:50 PM (Information)
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14.A. AMSD (Association of Metropolitan School) - Kim Ross
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14.B. ECSU (Metropolitan Educational Cooperative Service Unit) - Kim Ross
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14.C. ISD 287 (Intermediate School District 287)
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14.D. MSHSL (Minnesota State High School League) - Charles Strehl
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15. Board Work Plan 8:00 PM (Action)
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15.A. Work Plan Changes Document (Action)
Description:
Motion _____ Seconded _____
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___
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15.B. 2022-23 Board Annual Work Plan
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16. Closed Session: Security - Minn. Stat. 13D.05,Subd.3(d): 8:05 PM (Action)
Description:
Pursuant to MN Statue 13D.05, Subd.3(d): A school board may close a meeting to discuss issues, other than financial, related to security.
Motion by _______, Seconded by _____ to move into Closed Session at _______ p.m. 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ Motion by _______, Seconded by _____ to move out of Closed Session and the resume regular Business Meeting at _______ p.m. 1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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17. Adjournment (Action)
Description:
Motion _____ Seconded _____ to adjourn at PM.
1. Adam Seidel Yes___ No___ 5. Kim Ross Yes___ No___ 2. Charles Strehl Yes___ No___ 6. Dennis Stubbs Yes ___ No___ 3. Aaron Casper Yes___ No___ 7. Steve Bartz Yes___ No___ 4. Debjyoti Dwivedy Yes___ No___ |
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18. Appendix "A" - Fiscal Year 2021-22 Audited Financial Presentation Information (Item #8)
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18.A. Annual Comprehensive Financial Report
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18.B. Management Report
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18.C. Special Purpose Audit Reports
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