December 14, 2020 at 6:00 PM - Regular Meeting
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1. Convene: 6:00 PM (Roll Call)
Description:
Call to Order - School Board Roll Call
Aaron Casper, Debjyoti "DD"Dwivedy, Elaine Larabee, Holly Link, Adam Seidel, Veronica Stoltz, Terri Swartout |
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2. Agenda Review and Approval: (Action)
Description:
Approval of the agenda for the Monday, December 14, 2020 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
MOTION_______ Seconded _______ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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3. Approval of Previous Minutes: (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meetings on November 23, 2020.
MOTION_______ Seconded _______ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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4. Truth in Taxation Hearing
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4.A. 2021 Presentation - Updated
Attachments:
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5. Public Comment: (Information)
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6. Announcements: (Information)
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6.A. "Eagle Excellence" by Superintendent Josh Swanson
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6.B. Superintendent Annual Review Statement
Attachments:
()
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6.C. Recognition of Outgoing Board Members
Description:
Chair Elaine Larabee
Director Holly Link Director Terri Swartout |
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7. Spotlight on Success: (Information)
Description:
Forest Hills Elementary
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8. Board Work: (Action)
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8.A. Decision Preparation
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8.A.1) COVID-19 Re-monitor
Attachments:
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8.B. Required Board Action (Action)
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8.B.1) Approval of Final Fiscal Year (FY) 2021-22 Levy (Action)
Description:
MOTION_______ Seconded _______
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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8.B.1)a. Executive Summary of Pay 2021 Levy
Attachments:
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8.B.1)b. Pay 21 Final Levy Certification
Attachments:
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8.B.2) Resolution for Combined Polling Places for the General Elections for 2021 (Action)
Description:
MOTION_______ Seconded _______
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
()
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8.B.3) School Board Treasurer's Report (Action)
Description:
MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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8.B.4) Statement from Board Director Veronica Stoltz (Action)
Description:
MOTION_______ Seconded _______
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
()
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8.C. Policy Monitoring (Action)
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8.C.1) EL 2.5 Financial Planning and Budgeting
Description:
OI MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ Evidence MOTION _____ Seconded _____ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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8.C.1)a. EL 2.5.1 Risks incurring those situations or conditions described as unacceptable in the School Board policy "Financial Condition and Activities."
Description:
OI MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ Evidence MOTION _____ Seconded _____ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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8.C.1)b. EL 2.5.2 Neglects to present, no later than the third quarter of the current fiscal year, the assumptions, any material reinvestment of unbudgeted revenues or savings, and a timeline for the next annual budget.
Description:
OI MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ Evidence MOTION _____ Seconded _____ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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8.C.1)c. EL 2.5.3 Allows the fiscal year-end unassigned general fund balance to fall below 8% of expenditures.
Description:
OI MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ Evidence MOTION _____ Seconded _____ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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8.C.1)d. EL 2.5.4 Does not collect appropriate input from various sources.
Description:
OI MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ Evidence MOTION _____ Seconded _____ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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8.C.2) EL 2.0 Global Executive Constraint
Description:
OI MOTION _____ Seconded _____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ Evidence MOTION _____ Seconded _____ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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8.D. Record of Board Self-Evaluation (Action)
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8.D.1) 2020-21 Record of Board Policy Monitoring - Governance Policies (No Updates)
Attachments:
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8.D.2) Record of Board Policy Monitoring - Ends and Executive Limitation (Action)
Description:
MOTION_______ Seconded _______
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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9. Superintendent Consent Agenda: (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
MOTION _______ Seconded _______ Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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9.A. District Policies - See Appendix "A"
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9.A.1) District Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
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9.A.2) District Policy 522 - Title IX Student Sex Nondiscrimination, Grievance Procedure and Process (New)
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9.A.3) District Policy 522 - Student Sex Nondiscrimination (Title IX) (Delete)
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9.A.4) District Policy 607 - Organization of Grade Levels
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9.B. Monthly Reports
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9.B.1) Resolution of Acceptance of Donations
Attachments:
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9.B.2) Human Resources Report
Attachments:
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9.B.3) Business Services Reports
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9.B.3)a. Board Business
Attachments:
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9.C. Seek Bids - Lower Campus Updates
Attachments:
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10. Board Education & Required Reporting: (Information)
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10.A. Designing Pathways Update
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11. Superintendent's Incidental Information Report: (Information)
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
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11.A. CMS Construction Update - Presentation Added
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11.B. Start Time Update - Presentation Added
Attachments:
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12. Board Action on Committee Reports & Minutes:
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12.A. Board Development Committee (Action)
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12.A.1) BDC Minutes for the 12/1/20 Meeting
Description:
MOTION ____ Seconded ____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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12.B. Community Linkage Committee
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12.B.1) School Board Site Visits Debrief
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12.C. Negotiations Committee
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12.D. Policy Committee (Action)
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12.D.1) PC Minutes for the 11/30/20 Meeting
Description:
MOTION ____ Seconded ____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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12.D.1)a. Mentoring Training Policy Review
Description:
MOTION ____ Seconded ____
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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13. Other Board Updates (AMSD, ISD 287, ECSU): (Information)
Description:
A. AMSD (Association of Metropolitan Schools) - Terri Swartout & Holly Link
B. ISD 287 (Intermediate School District 287) - Adam Seidel C. Metropolitan Educational Cooperative Service Unit (ECSU) - Veronica Stoltz |
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14. Board Work Plan: (Action)
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14.A. Work Plan Change Document (Action)
Description:
MOTION_______ Seconded _______
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___
Attachments:
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14.B. 2020-21 Board Annual Work Plan
Attachments:
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15. Adjournment: (Action)
Description:
MOTION_______ Seconded _______ to adjourn at PM
Holly Link Yes___ No ___ Veronica Stoltz Yes___ No ___ Terri Swartout Yes___ No ___ Adam Seidel Yes___ No ___ Elaine Larabee Yes___ No ___ Debjyoti Dwivedy Yes___ No ___ Aaron Casper Yes___ No ___ |
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16. Appendix "A" - District Policies
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16.A. District Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
Attachments:
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16.B. District Policy 522 - Title IX Student Sex Nondiscrimination, Grievance Procedure and Process (New)
Attachments:
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16.C. District Policy 522 - Student Sex Nondiscrimination (Title IX) (Delete)
Attachments:
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16.D. District Policy 607 - Organization of Grade Levels
Attachments:
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