August 8, 2024 at 6:00 PM - Regular Meeting

1. CALL TO ORDER, FLAG PLEDGE, ROLL CALL
 

2. APPROVAL OF AGENDA
 

3. ELECTION OF BOARD OFFICERS FOR 2024-25

3.A. Board Chair

3.B. Board Vice Chair

3.C. Board Second Vice Chair

4. PUBLIC PARTICIPATION
The Board welcomes comments and questions from the public. If you wish to address the Board, please fill out a public participation sheet available at the table and give it to the Board Secretary.  We ask that you limit your comments to three (3) minutes. If more than one person will be addressing the same topic, we ask that you appoint a spokesperson to speak for the group. Speakers may offer objective criticism of school operations and programs, but the Board will not hear comments regarding individual school personnel. (Policy BDDH: Public Comment at Board Meetings)
 

5. REPRESENTATIVE BOOMER WRIGHT-LEGISLATIVE UPDATE

6. SUMMER SCHOOL UPDATE-DAYNA CAHILL, BRUCE MARTIN, AND CHRIS PENDLETON 

7. COMMUNICATIONS

7.A. Board Reports and Communication

7.B. Superintendent Report

8. ACTION / CONSENT AGENDA ITEMS

8.A. Board Meeting Minutes

8.A.i. June 6, 2024-Regular Meeting with Budget Hearing Minutes

8.A.ii. July 11, 2024-Work Session

8.B. New Hires and Resignations

8.C. Surplus

8.D. Annual Business 

8.D.i. Identify Confidential Employees:
Michelle Brix, Anna Burgmeier, Jennifer Clark, Michelle Cook, Kari Lucero, Cheri Schreiber, LaRae Sullivan, and Karina Taylor

8.D.ii. Designations and Authorizations of the following:

8.D.ii.a. Chief Administrative Officer-Vince Swagerty

8.D.ii.b. District Budget Officer-Vince Swagerty 

8.D.ii.c. Business Director/Deputy Clerk-Tim Crider

8.D.ii.d. Attorneys of Record-Garrett, Hemann, Robertson; Hugerford Law Firm

8.D.ii.e. Auditor of Record: Umpqua Valley Financial 

8.D.ii.f. Architect of Record-Joe Slack, HGE Inc. 

8.D.ii.g. Facsimile Signature-Vince Swagerty, Tim Crider

8.D.ii.h. Newspaper of Record-The World

8.D.iii. Authorization for filing of the following:

8.D.iii.a. Title Grant Applications-NCLB/CDIP Consolidation Grant

8.D.iii.b. Public Law IDEA-2004 (Individuals with Disabilities Education Act-IDEA)

8.D.iii.c. Title IX of Public Law 92-3 18 (Indian Education Act)

8.D.iv. ESEA: No Child Left Behind Consolidation Sub Grant for the following:

8.D.iv.a. Title I (A)-Improving Basic Programs Operated by LEA's

8.D.iv.b. Title II (A) Preparing, Training and Recruiting High Quality Teachers and Principals

8.D.v. District Clerk or Deputy Clerk in their absence is authorized to apply for and administer the following programs and funds:

8.D.v.a. General Fund

8.D.v.b. Debt Service Fund

8.D.v.c. Basic Vocational Education Fund

8.D.v.d. Disadvantaged and Handicapped Vocational Funds

8.D.v.e. National School Lunch/School Breakfast/and Commodity Foods Programs for Children

8.D.v.f. All other state and federal programs not otherwise identified in this or the previous motion

8.D.vi. District Depositories for funds to be:

8.D.vi.a. Computershare

8.D.vi.b. Banner Bank

8.D.vi.c. Umpqua Bank

8.D.vi.d. US Bank

8.D.vi.e. BNY Mellon

8.D.vii. Check Signing Authorizations to be established as follows:

8.D.vii.a. General Checking Account-The District Clerk or the Deputy Clerk in their absence, facsimile

8.D.vii.b. Cafeteria Checking Account-The District Clerk or the Deputy Clerk in their absence, facsimile

8.D.vii.c. Oregon Local Government Pool be named a District depository that the District Clerk, or the Deputy Clerk in their absence, invest the District's idle funds with the Local Government Investment Pool in the fiscal year 2024-25 except that when funds in excess of $100,000 are available for investments for periods in excess of 30 days, the clerk may invest them with the U.S. Treasury and/or legally authorized financial institutions doing business in Coos County and such institutions are hereby designated official depositories in accordance with ORS 328.442(3). Such investments shall be made at the highest return rate possible and in multiples of $100,000 and the Superintendent (District Clerk), or the Deputy Clerk in their absence, shall supply the Board members with a report showing the contracted financial instructions and their responses. Appropriate insurance or collateral shall be required as set by state law. 

8.D.vii.d. Chair of the Board of Directors and the District Clerk, or the Deputy Clerk in their absence, Coos County School District No. 13, Coos County, Oregon are hereby jointly authorized to borrow money in the name of said school district, for the purpose of paying its current expenses, from our depository banks, the amount so borrowed not to exceed in the aggregate at any time the sum of $1,500,000.

8.D.vii.e. District Clerk, or the Deputy Clerk in the absence, be authorized to contract for supplies, equipment and services; to participate in joint purchasing through South Coast Education Service District and/or the Salem-Keizer Public School Purchasing Cooperative; and to purchase from and through state and federal agencies. 

8.D.vii.f. The Regular Meetings of the District Board of School Directors ar proposed to be held in the North Bend City Council Chambers at 835 California Street, North Bend, Oregon, unless and until other notice of a regular Board meeting place is given, at 6:00 pm on the following dates: August 8, 2024; September 5, 2024; October 3, 2024; November 14, 2024; December 12, 2024; January 9, 2025; February 6, 2025; March 6, 2025; April 3, 2025; May 1, 2025; June 5, 2025.

9. 2025-01 RESOLUTION TO ACCEPT NEW GRANT FUNDS, CREATE THE BUDGET, AND APPROPRIATE SPENDING AUTHORITY FOR THE PRESCHOOL PROMISE GRANT (ACTION)

10. REVISION OF POLICY JEBA (ACTION)

10.A. POLICY UPDATE/FIRST READ (NO ACTION)

11. INTER DISTRICT TRANSFERS (ACTION)

11.A. The District recommends the following numbers for nonresident student admission for each grade level:
Kindergarten       6         Sixth Grade        10      Ninth Grade            20
First Grade          6         Seventh Grade    3       Tenth Grade            20
Second Grade     7         Eighth Grade      10      Eleventh Grade      20
Third Grade         4                                             Twelfth Grade         20
Fourth Grade       5
Fifth Grade          6

12. CONSIDER ACTION ON BOARD MEMBER MARY SCHILLING COMPLAINT (ACTION)

13. CONSIDER ACTION ON SUPERINTENDENT VINCE SWAGERTY COMPLAINT (ACTION)

14. BOARD COMMENTS
 

15. INFORMATION ONLY

15.A. Work Session-August 22, 2024 at 6:00pm

15.B. Next Board Meeting-September 5, 2024 at 6:00pm

16. ADJOURN