March 14, 2022 at 6:00 PM - Regular Monthly Meeting of the KFCS Board of Education

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BACKGROUND
The following have made donations to the district:
 

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The administration recommends approval of the following retirements/resignations of certified staff for the 2021-2022 school year.

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BACKGROUND
Annual presentation to the KFCS Board of Education

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BACKGROUND
ACB - Every Student Belongs:  In September 2020, the Oregon State Board of Education passed OAR 581-022-2312, called All Students Belong. As a result, OSBA released new policy ACB and an accompanying AR in October 2020. In February 2021, the Oregon State Board of Education made some adjustments, including changing the title to Every Student Belongs. Later in 2021, the Oregon Legislature passed House Bill 2697 which addresses similar issues, but uses different language. Finally, in October 2021, the Oregon State Board of Education amended the language in the rule to more closely match the statutory language.

ACB-AR - Bias Complaint Procedure:  Same reason for the changes in this policy as those above.

DH Loss Coverage:  Policy DH, previously titled Bonded Employees and Officers, has been updated to Loss Coverage and language revised to reflect current terms and practices.

EEA-AR - School Bus Scheduling and Routing:  Policy EEAB - School Bus Scheduling and Routing has been recoded to EEA-AR and is now an administrative regulation to policy EEA - Student Transportation Services. Additionally, language referencing staff personal use of school buses for transportation has been removed to avoid potential tax implications or ethics violations. Does not require board vote, being provided as information only.

GBA-AR Veterans' Preference- Senate Bill 184 (2021) modified ORS 408.230 to replace use of the term ‘preference points’ with percentage points for application of a veterans’ preference during the screening (if applicable), interviewing and appointing process for a public employer. The bill also added criteria in ORS 408.235 for additional circumstances for which an employer may treat an individual as a veteran or a disabled veteran. Does not require board vote, being provided as information only.

GBL - Personnel Records:  After review of model sample policies GBL and GBLA, it was decided to combine the two policies. The resulting changes are proposed in this issue which includes the deletion of GBLA in lieu of changes made to model sample policy GBL - Personnel Records.

GBLA - Disclosure of Information:  DELETE

GCBDA/GDBDA-AR(1) - Family Leave:  House Bill 2474 passed by the 2021 Legislature modifies the Oregon Family Leave Act (OFLA) by establishing eligibility for protected leave under OFLA for all employees of a covered employer during a public health emergency, unless they had been employed fewer than 30 days or worked less than 25 hours per week on average in the 30 days leading up to the leave. The bill also establishes eligibility for employees if they separate, are eligible, and are reemployed within 180 days, or because of a temporary cessation of scheduled hours. The bill allows for restoration of time worked after separation and reemployment under certain circumstances and allows employers to request verification of child care need.  OSBA has changed the title of the AR for entities with 50 or more employees to "Family Leave" Does not require board vote, being provided as information only.

IGBAF - AR - Special Education:  House Bill 3183, passed in the 2021 legislative session, requires districts to provide information at the individualized education program (IEP) meeting about relevant services and placements offered by the district, the ESD, regional programs and the Oregon School for the Deaf.
House Bill 2105, passed in the 2021 legislative session, requires districts to provide information and resources to students of transition age regarding supported decision-making as a less restrictive alternative to guardianship, and with information and resources regarding strategies to remain engaged in the student’s secondary education and post-school outcomes.
In October 2021 the State Board of Education amended Oregon Administrative Rule 581-015-2200 - Content of IEP to include requiring information about supported employment services when the district is holding an IEP meeting when the student is 16 years.

IGBAG-AR Procedural Safeguards:  Same reason for the changes in this policy as those above.

IIBGB Web Page:  Updates made to align with the practices of district that will be made around the new website.

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BACKGROUND
Oregon transfer law asks districts to set transfer limits. If limits are not set then the district will have unlimited transfers. 

For the 2022-2023 school year, the administration recommends:
 

K-2 is limited to an ongoing number of transfers that cap classes at 25 students per core subjects (Math, ELA) and for grades 3-5 limited to 30 students per core subject (Math, ELA). What this means is the district at each K-5 school will accept transfers throughout the year from outside the district or from within the district at each grade as long as the addition to that school and grade does not go above the capped limits. 
 
 

NARRATIVE


BACKGROUND
New and revised policies from OSBA, all of which are required or highly recommended for board adoption.

AC - Nondiscrimination:  A new policy being implemented as a result of House Bill 2935 which added an aspect to the definition of discrimination for race that includes physical characteristics historically associated with race such as natural hair, hair  texture, etc.  House Bill 2041 also revised the definition of sexual orientation and added a new definition for gender identity.

AC-AR - Discrimination Complaint Procedure:  Administrative Regulations do not require board approval.  This is being provided for information only..

BBAA - Individual Board Member’s Authority and Responsibilities:
BD/BDA - Board Meetings:  Many times the board needs to meet to consult with legal counsel prior to making a decision.  The change clarifies when individual board members are authorized to seek legal counsel and incur legal costs for the educational entity.

BDDH - Public Comment at Board Meetings: House Bill 2560 (2021) updated law governing public attendance and comment at public meetings of the board. When public meetings are held and access is made available in-person, the board must provide, to the extent reasonably possible, an opportunity to access and attend meetings by telephone, video or other electronic or virtual means; if in-person oral testimony is allowed during a meeting, allow the public to submit oral testimony by telephone, video or other electronic or virtual means; and if in-person written testimony is allowed, written testimony must be allowed by email or other electronic means.

BDDH-AR - Public Comment at Board Meetings: Administrative Regulations do not require board approval.  This is being provided for information only.

CM - Compliance and Reporting on Standards:  The changes result from an updated rule adopted by the State Board of Education; revising the report due date of Division 22 compliance reporting from February 1 to November 1 of each school year. The revised rule also adds a requirement to present the report orally at a board meeting and allow public comment on the report.

DJC - Bidding Requirements:  Senate Bill 420, passed in the 2021 legislative session, created a provision in the public improvements bidding requirements in ORS 279C. The provision defines a "community benefit project" and the requirements for a public improvement to be a community benefit project.

GBA - Equal Employment Opportunity: House Bill 3041 revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

GBEA - Workplace Harassment: House Bill 3041 revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

GBNAA/JHFF - Suspected Sexual Conduct with Students and Reporting Requirements:  Recent revisions to ORS 339 affecting reporting of child abuse and sexual conduct were adopted by the 2021 Legislature. The passing of these bills revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Additionally, a new definition was added for ‘commission licensee’ to distinguish between district employees suspected of sexual conduct that shall be reported to and investigated by TSPC and those that shall be reported to and investigated by ODE. The effective date of these changes are immediate.

GBNAA/JHFF-AR - Suspected Sexual Conduct Report Procedures and Form:  Administrative Regulations do not require board approval.  This is being provided for information only.

GBNA-AR - Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying Reporting Procedures (Staff):  House Bill 3041 revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

GBNAB/JHFE - Suspected Abuse of a Child Reporting Requirements:  Recent revisions to ORS 339 affecting reporting of child abuse and sexual conduct were adopted by the 2021 Legislature. The passing of these bills revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Additionally, a new definition was added for ‘commission licensee’ to distinguish between district employees suspected of sexual conduct that shall be reported to and investigated by TSPC and those that shall be reported to and investigated by ODE. The effective date of these changes are immediate.

GBNAB/JHFE-AR(1) - Reporting of Suspected Abuse of a Child:  Administrative Regulations do not require board approval.  This is being provided for information only.

IA - Instructional Goals:  The 2021 Oregon Legislature updated statute in ORS 329.451 (House Bill 2056) modifying Oregon diploma requirements by changing ‘English language arts’ to ‘language arts’ and redefining definitions for language arts, world languages and holocaust and genocide studies. Statute updates to ORS 329.045 made changes to the required characteristics of a school system and to Essential Skills.
Senate Bill 744 (2021) has suspended the requirement for a student to show proficiency in Essential Skills as a condition of receiving a high school diploma for the 2021-2022, 2022-23 or the 2023-2024 school year.

IB - Freedom of Expression:  House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

IGBHA - Alternative Education Programs: Revisions are made to better align and update with ODE’s rule governing alternative education programs.

IGBHA-AR - Alternative Education Programs:  Administrative Regulations do not require board approval.  This is being provided for information only.
 
IGBI - Bilingual Education:  The 2021 Oregon Legislature updated statute in ORS 329.451 (House Bill 2056) modifying Oregon diploma requirements by changing ‘English language arts’ to ‘language arts’ and redefining definitions for language arts, world languages and holocaust and genocide studies. Statute updates to ORS 329.045 made changes to the required characteristics of a school system and to Essential Skills.
Senate Bill 744 (2021) has suspended the requirement for a student to show proficiency in Essential Skills as a condition of receiving a high school diploma for the 2021-2022, 2022-23 or the 2023-2024 school year.

IIA - Instructional Resources/Instructional Materials:  House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

IJ - School Counseling Program:  House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

IKF - Graduation Requirements:  The 2021 Oregon Legislature updated statute in ORS 329.451 (House Bill 2056) modifying Oregon diploma requirements by changing ‘English language arts’ to ‘language arts’ and redefining definitions for language arts, world languages and holocaust and genocide studies. Statute updates to ORS 329.045 made changes to the required characteristics of a school system and to Essential Skills. Senate Bill 744 (2021) has suspended the requirement for a student to show proficiency in Essential Skills as a condition of receiving a high school diploma for the 2021-2022, 2022-23 or the 2023-2024 school year.  Additionally, this policy has had two version options and option 2 has been removed.

IKFB - Graduation Exercises:  The 2021 Oregon Legislature passed House Bill 2052 that allows students to wear Native American items of cultural significance to school events.

IL - Assessment Program:  Senate Bill 602 passed in 2021 made a student’s choice of opting out of taking a statewide summative assessment permanent and requiring them to opt-out annually.

JB - Equal Educational Opportunity:   House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

JBB - Educational Equity:  House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

JECB - Admission of Nonresident Students:   House Bill 3041 (2021) revised the statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity.

JFC - Student Conduct:  Districts have multiple procedures to handle various types of complaints. These procedures prohibit retaliation for good faith reports. However, districts can also prohibit knowingly making false reports, or knowingly providing false information as part of an investigation.

JFCF - [Hazing, ]Harassment, Intimidation, Bullying, [Menacing, ]Cyberbullying, Teen Dating Violence, or Domestic Violence - Student:  House Bill 2631 passed by the 2021 Legislature added requirements to notify parents or guardians of a student who was the subject an act of harassment, intimidation, bullying, or cyberbullying, and the parents or guardians of a student who may have conducted an act of harassment, intimidation, bullying, or cyberbullying. House Bill 3041 also passed and revised the statutory definition of sexual orientation and added a new term defining gender identity in Oregon affecting protected classes.

JFCJ - Weapons in Schools:  The 2021 Oregon Legislature passed Senate Bill (SB) 554 which includes amendments to ORS 166.360 and 166.370 and is now effective.  Oregon law has allowed members of the public possessing a concealed carry license to carry firearms on district property in accordance with ORS 166.370(3)(g). SB 554 (2021) created law that now allows districts to prohibit persons with concealed carry licenses from carrying firearms on school grounds by adopting a policy and posting notice at entry points. A person who is properly licensed to carry may still possess the firearm IF the person is not otherwise prohibited from possessing and if it is unloaded and locked in a motor vehicle and in accordance with law.

JHFE/GBNAB - Suspected Abuse of a Child Reporting Requirements:  Recent revisions to ORS 339 affecting reporting of child abuse and sexual conduct were adopted by the 2021 Legislature. The passing of these bills revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Additionally, a new definition was added for ‘commission licensee’ to distinguish between district employees suspected of sexual conduct that shall be reported to and investigated by TSPC and those that shall be reported to and investigated by ODE. The effective date of these changes are immediate. 

JHFE/GBNAB-AR(1) - Reporting of Suspected Abuse of a Child:  Administrative Regulations do not require board approval.  This is being provided for information only.

JHFE/GBNAB-AR(2) - Reporting of Suspected Abuse of a Child:  Administrative Regulations do not require board approval.  This is being provided for information only.

JHFF/GBNAA - Suspected Sexual Conduct with Students and Reporting Requirements:  Recent revisions to ORS 339 affecting reporting of child abuse and sexual conduct were adopted by the 2021 Legislature. The passing of these bills revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Additionally, a new definition was added for ‘commission licensee’ to distinguish between district employees suspected of sexual conduct that shall be reported to and investigated by TSPC and those that shall be reported to and investigated by ODE. The effective date of these changes are immediate.

KBA - Public Records:  Policy has been updated to reflect current standards in ORS and OAR.

KBA -AR - Public Records: dministrative Regulations do not require board approval.  This is being provided for information only.