July 29, 2025 at 2:00 PM - Regular Meeting
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1. Call Work Session to Order
Presenter:
Board Chair
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1.A. Team Building - 2:00 p.m.
Presenter:
Superintendent Scurto and Board Chair
Description:
Link: https://wordwall.net/resource/95337837/team-building-card-deck
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1.B. Board Training: OSBA Public Meetings "Dos and Don'ts Webinar - (1:29) - 2:30 p.m.
Presenter:
Board Chair
Description:
There will be a break from 3:15 p.m. to 3:30 p.m and we will resume the webinar at 3:30 p.m.
Link to webinar: https://youtu.be/15UH3idq9lo
Attachments:
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1.C. Board Meeting Norms - A/B Policies - 4:15 p.m.
Presenter:
Board Chair
Attachments:
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1.D. Strategic Planning Update - SERVE - 4:30 p.m.
Presenter:
Assistant Superintendent Anderson
Attachments:
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2. Call Meeting of the Board To Order - 5:30 p.m.
Presenter:
Board Chair
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3. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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4. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Board Member
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institution we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice. |
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5. Administer Oath of Office to Newly Elected Board Members
Presenter:
Board Chair
Attachments:
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6. Public Participation
Presenter:
Board Chair
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
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7. Agenda Review
Presenter:
Board Chair
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8. Organization of the Board for 2025-26
Presenter:
Board Chair
Description:
Per Robert's Rules of Order:
Before proceeding to an election to fill an office it is customary to nominate one or more candidates. This nomination is not necessary when the election is by ballot or roll call, as each member may vote for any eligible person whether nominated or not... The nomination need not be seconded. When the nominations are completed the assembly proceeds to the election. An election takes effect immediately if the candidate is present and does not decline, or if absent and has consented to candidacy. If absent and has not consented to candidacy, it takes effect when notified of election, provided member does not decline immediately.
After the election has taken effect and the officer or member has learned the fact, it is too late to reconsider the vote on the election. An officer-elect takes possession of his office immediately, unless the rules specify the time. |
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8.A. Election of Chairperson
Presenter:
Board Chair
Description:
The officers of the Board are the chair and the vice chair. At its first scheduled meeting in July, the Board will elect one of its members to serve as chair and one to serve as vice chair. No member of the Board may serve as chair more than two years in succession. If a Board member is unable to continue to serve as an officer, a replacement will be elected immediately. The replacement officer will serve the remainder of the officer’s term until the following July. Election of all officers shall be by a majority of the full Board.
Board Chair, Sherry Duerst-Higgins, will declare nominations open for position of Board Chair. When there are no further nominations, Chair Sherry Duerst-Higgins will declare nominations closed. A vote will be held. The Chair will make a declaration of the election results. Declaration of Election: Board member is elected as Chairperson of the Lane ESD Board of Directors for 2025-26. |
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8.B. Election of Vice-Chair
Presenter:
Board Chair
Description:
The officers of the Board are the chair and the vice chair. At its first scheduled meeting in July, the Board will elect one of its members to serve as chair and one to serve as vice chair. No member of the Board may serve as chair more than two years in succession. If a Board member is unable to continue to serve as an officer, a replacement will be elected immediately. The replacement officer will serve the remainder of the officer’s term until the following July. Election of all officers shall be by a majority of the full Board.
Chair for the Board of Directors of Lane ESD will declare nominations open for position of Board Vice-Chair. Nominations will be submitted. When there are no further nominations, the Board Chair will close nominations. A vote will be taken and a Vice-Chair for the Board of Directors of Lane ESD will be elected. The Chair will make a declaration of the election results. DECLARATION OF ELECTION: Chair will declare the election of the Board Vice-Chair for Lane ESD for 2025-26 |
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9. Action Items
Presenter:
Board Chair
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9.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of April 1, 2025 2. Lane ESD Board Meeting Minutes of May 6, 2025 2. Human Resource Report, dated July 2025
Attachments:
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9.B. Accept Financial Report
Presenter:
Board Chair and Finance Director: Olivia Meyers Buch
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for June 2025.
Attachments:
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9.C. Approve Grant
Presenter:
Superintendent Scurto
Description:
Lane ESD shall pursue federal, state or private grants or other such funds that will assist the ESD in meeting adopted Board and ESD goals.
Proposals for external funds will be submitted to the Board for evaluation and approval. In the event an opportunity arises to submit a grant proposal and there is insufficient time to place it before the Board, the superintendent is authorized to use his/her judgment in approving it for submission. The superintendent will review the proposal with the Board at its next regular meeting. The Board reserves the right to reject funds associated with any grant which has been approved. The Board shall, before acceptance of such funds, consider the district’s obligations, expectations or encumbrances when the grant ceases. While the Early Literacy Grant was discussed at the June meeting, the proposal was not attached to the agenda and formal consideration was carried over to the July meeting. The proposal is submitted as a partnership between Eugene 4J and Lane Education Service District (Lane ESD) Migrant Education Program to provide early literacy tutoring to MEP and Latinx students.
Attachments:
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9.D. Approve Routine Designations for 2025-26
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD authorizes Superintendent Tony Scurto to act on the Board's behalf as District Election Authority. In that capacity, the Superintendent may canvass the abstract of votes cast in elections and certify the results of such elections to the Lane County Elections officer. The Board shall subsequently affirm the canvass so certified.
BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the following individuals to transfer funds to and from the Local Government Investment Pool: Tony Scurto, Olivia Meyers Buch, and Mallory Dahl. BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the use of a facsimile signature for the superintendents. BE IT RESOLVED that the Board of Directors of Lane ESD will act as the local public contract review board of Lane Education Service District in accordance with Oregon Revised Statute 279A.060. BE IT RESOLVED that the Board of Directors of Lane ESD approves the following official designations for the 2025-26 year, as presented: - Legal Counsel: The Hungerford Law Firm, Miller Nash LLP, Garrett Hemann Robertson - Auditors: Pauly, Rogers and Co., PC - Newspaper: Register-Guard |
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9.E. Approve Instructional Calendars
Presenter:
Superintendent Scurto
Description:
The Board recognized that the preparation of a calendar for the instructional year of the schools is necessary for orderly educational planning and for the efficient operation of the district. The Board has established annually the number of days and number of hours when classrooms shall be in session for instructional purposes. The specific calendar in each case shall be that of the school and district in which the classroom is located or shall be the calendar established by the ESD generally. The calendars meet state requirements.
The Board will review presented calendars that have been developed based on host schools as well as the needs of the ESD. The calendars were prepared in consultation with appropriate staff members and are presented to the Board for adoption. The Board reserves the right to alter the school calendar when advisable in the best interests of the students involved, but shall not in so doing disturb coordination with calendars for host schools nor exceed the total number of instructional and duty days originally adopted. Days lost may be made up to ensure that the required number of student days/hours are met by the district. The Board of Directors adopted a portion of ESD instructional calendars for the Westmoreland Campus at the June 2025 meeting. The Board of Directors will adopt offered calendar as presented.
Attachments:
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9.F. Board and Superintendent Agreements
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors is the educational policy making body for Lane ESD. To fulfill the District’s mission the Board and Superintendent must function together as a leadership team. To ensure unity among team members, effective group agreements must be in place. The Board and Superintendent will review their written agreements and affirm those moving forward into the 2025-26 year.
Attachments:
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9.G. Strategic Plan Purpose Statement
Presenter:
Superintendent Scurto
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10. Discussion/Reports
Presenter:
Superintendent Scurto
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10.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities.
Attachments:
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10.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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10.C. Board Member Program and District Assignments
Presenter:
Superintendent Scurto
Description:
The superintendent and Board will discuss 2025-26 assignments.
Attachments:
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10.D. Board Advisors and Liaisons
Presenter:
Board Chair, Superintendent Scurto
Description:
Board Administrative Rule for Policy BBB: Board Advisor and Liaison states:
Superintendents' Council representative
Ericka Thessen, large district liaison, appointed 2025 Robin Zygaitis, large district liaison, appointed 2025 Mike Anderson, middle-size district board liaison, appointed January 2017 Danna Brownell, small district liaison, appointed 2025 The Board of Directors of Lane ESD, advisors and liaisons will discuss any changes for the 2025-26 school year.
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10.E. Board Budget and Conferences
Presenter:
Board Chair, Superintendent Scurto and Finance Director:Olivia Meyer Buch
Description:
The Board will discuss the budget and consider participation in standing conferences offered by:
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10.F. Board Draft Calendar
Presenter:
Board Chair
Description:
Attachments:
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11. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The Directors of School Improvement, Special Education and Technology have submitted written reports to the Board on matters of interest.
Attachments:
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12. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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12.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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12.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned?
Attachments:
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13. Announcements/Correspondence
Presenter:
Board Chair
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13.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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13.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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14. Announcements
Presenter:
Board Chair
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14.A. Lane ESD Board Member Activities and Opportunities
Presenter:
Board Chair
Description:
August 5, 2025 - OSBA Policy Committee Meeting August 6, 2025- OSBA LGBTQIA2S+ School Board Member Advisory Committee August 8-10, 2025 - OSBA Summer Board Conference August 9, 2025 - Oregon School Board Members of Color Caucus Membership Meeting August 11, 2025 - OSBA Board of Directors Special Meeting August 12, 2025 - OSBA Executive Committee Meeting August 13, 2025 - OSBA School Board Members of Color Caucus Leadership Council Membership Meeting August 13, 2024 - OSBA Executive Committee Meeting September 2, 2025 - Oregon Rural School Board Member Caucus Executive Committee Meeting September 9, 2025 - OSBA Executive Committee Meeting September 9, 2025 - Oregon School Board Members of Color Caucus Officers Meeting September 12-14, 2025 - OSBA Board of Directors Meeting September 16, 2025 - National IT Professional Day September 16, 2025 - Oregon Rural School Board Members Caucus Leadership Assembly Meeting September 21, 2025 - Oregon School Board Members of Color Caucus Leadership Council Meeting October 7, 2025 - Oregon Rural School Board Member Caucus Executive Committee Meeting October 14, 2025 - OSBA Executive Committee Meeting October 21, 2025 - Oregon Rural School Board Members Caucus Leadership Assembly Meeting October 24, 2025 - Oregon School Board Members of Color Caucus Leadership Council Meeting November 4, 2025 - Oregon Rural School Board Member Caucus Executive Committee Meeting November 9, 2025 - OSBA Board of Directors Meeting November 10-14, 2025 - American Education Week November 11, 2025 - OSBA Executive Committee Meeting November 18, 2025 - Oregon Rural School Board Members Caucus Leadership Assembly Meeting December 2, 2025 - Oregon Rural School Board Member Caucus Executive Committee Meeting December 8, 2025 - Oregon School Board Members of Color Caucus Officers Meeting December 9, 2025 - OSBA Executive Committee Meeting December 16, 2025 - Oregon Rural School Board Members Caucus Leadership Assembly Meeting |
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15. Adjournment
• The next regular meeting is scheduled to be held Tuesday, September 9, 2025, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
