October 1, 2024 at 6:00 PM - Regular Meeting

Description:  The Board of Directors of Lane ESD will conduct a work session.

Description:  The Board of Directors and the Superintendent will discuss amending the Administrative Rule related to Board Advisors and Liaisons.

Description:  The Board of Directors of Lane ESD will discuss options for proceeding with a Board self-evaluation.  Any consensus will be brought forward to the regular meeting, discussion item 9.G. Work Session Report Out.

Director Wilde provided a document to discuss related to Board Self-Evaluation.

Description:  The Lane ESD Board of Directors will discuss options for updating the Lane ESD Board Policy manual and receive recommendations from the Superintendent and Superintendent Leadership.  

OSBA has the following menu of policy services available:

Policy Analysis: $3,780. 
This service provides an analysis report of a member’s current board policy manual. Additional time is billed per OSBA rates. Up to 25 model policies/ARs; additional model samples requested are $120 per policy. Half of the analysis base fee may be credited to a policy rewrite (not desk rewrite or other services) if member contracts for a policy rewrite within 12 months of issuance of the analysis report. Other costs not shown in agreement are billed at applicable OSBA rates.

Policy Rewrite: $22,680. Plus, travel costs
These fees entitle the member to an analysis and policy drafting using OSBA model sample language; 12 meetings or 18 months (whichever occurs first) with OSBA staff (in person or virtual); an electronic copy of all review materials; and adopted manual in Word. Special formatting is an additional charge. Services beyond that described above will be charged Basic Contract Service rates and invoiced monthly. Work on policies/ARs in a language other than English is considered a Special Project and will be billed at the hourly rate; OSBA does not offer translation services. Pricing for services based on ADM.

Desk Rewrite: $12,600.
Desk rewrite: an analysis and policy drafting using available OSBA model sample language. These fees entitle the member to an electronic copy of all review materials. Special formatting is an additional charge. No meetings at any level of a desk rewrite. Services beyond that described above will be charged Basic Contract Service rates. Other expenses will be billed at cost. Work on policies/ARs in a language other than English is considered a Special Project and will be billed at an hourly rate. OSBA does not offer translation services. Pricing for services based on ADM.

Any consensus will be brought forward to the regular meeting, discussion item 9.G. Work Session Report Out.

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board.

The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes.

Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose.

Description: 

Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial.  Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institutions we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice.

Today indigenous people -- alive, diverse,and vibrant -- live in and contribute to the culture of Lane County. We are all blessed by their presence.

1. We commit to support our own, Lane ESD staff, and student learning about indigenous peoples of Oregon, the history, culture, current concerns, and the role of educational institutions in the genocide of Native/Indigenous people and tribes and in the possibilities for repair and justice. As an ESD we will support and encourage the implementation of Tribal History/Shared History curriculum with all our educational partners.

2. The board also commits to building relationships that would help us understand the lived experiences of our native students' families and communities and how LESD impacts our students, in collaboration with the superintendent.

3. The board will review and update the spoken Statement of Accountability Land Acknowledgement annually during our annual organizational meeting or when needed.

Description:  The Board of Directors of Lane ESD will hear a presentation on Special Education programming, the Friends and Fun Camp.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION:

1)      Are the books balanced and reconciled?
2)      Are all cash and investment accounts reconciled to the general ledger?
3)      Does the adopted budget reflect expected expenditures?
4)      Have payroll reports been filed and have all payroll liabilities been paid timely?
5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?
6)      Are there any suspected cases of fraud that we need to be aware of?
7)      Are there any suspected changes to the internal control system?
8)      Have there been any significant changes to the internal control system?
9)      Is the business office adequately staffed to allow for proper segregation of duties?
10)   Have there been any changes to the accounting system or accounting policies that are significant?
11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?
12)   Are there any other financial-related matters we should be aware of?
13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?
14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?
15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for August 2024.

Description: 

The Board will annually adopt a budget calendar which identifies dates and deadlines required for the legal presentation and adoption of the budget.

The superintendent will prepare and recommend a proposed calendar for Board approval. The calendar will identify dates and activities to include those needed to comply with state law.

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the 2025-26 Budget Calendar as presented.

Description: 

Whereas Christopher Columbus, a man who is known to have “discovered” the Americas, came upon land that was already inhabited by Indigenous People, his historically cited contributions being either inaccurate or facially not worthy of celebrating; and

Whereas Columbus’ voyage to the Americas opened the door to heinous crimes against humanity, including but not limited to the introduction of transatlantic slavery and genocidal acts against Indigenous People; and

Whereas the Indigenous People were promised security and protection but instead were forcibly relocated and their land seized to allow for settlements; and

Whereas the State of Oregon recognizes and acknowledges the traditional homelands of Oregon’s nine federally recognized tribal nations; and

Whereas the State of Oregon recognizes and acknowledges the significant contributions to this state of Oregon’s nine federally recognized tribal nations, as well as those of many Native Americans from tribal nations across the country, and commits to ensuring greater access and opportunity for continued contribution by Indigenous People; and

Whereas the State of Oregon has the opportunity and means to cultivate a community that honors and respects the diverse history of this land; and

Whereas the State of Oregon does not formally recognize Columbus Day; and

Whereas it is appropriate to recognize the original inhabitants of the Americas: Indigenous People; and

Whereas the idea of Indigenous Peoples’ Day was first proposed in 1977 by a delegation of Native Nations to the United Nations; and

Whereas the State of Oregon, adopted this Act in May 2021 and became the 11th state in the United States to formally recognize Indigenous Peoples’ Day; now, therefore,

The Board of Directors of Lane Education Service District resolves to observe the second Monday in October of each year as Indigenous Peoples’ Day.

Description:  The Board intends to have three Board Member Liaisons from component school district Boards. The Board will recruit Board member representatives from a small, medium and large district. The Superintendents will be asked to extend an invitation to their board members in August of each year. The Superintendents’ Council will appoint three representative Liaisons to the Board. The Board Member Liaison is not a member of the Board. Board Member Liaisons should not be from the same district as the Superintendent’s Council Advisor. The Board Member Liaison will bring component district perspectives to the Board, report component district activities, and share Lane ESD Board information with their district board. The Board Member Liaisons are invited to all Board meetings, and are expected to attend periodically. The Board Member Liaisons will receive a Board Meeting Agenda and packet.

With the passing of Large District Board Liaison Emilio Hernandez, the Board of Directors will declare a vacancy and direct the Superintendent to recruit a Large District Board Liaison.

BE IT RESOLVED that the Board of Directors of Lane ESD declares a vacancy in the seat of Large District Board Liaison. BE IT FURTHER RESOLVED that the Board of Directors of Lane ESD directs the superintendent to recruit a Large District Board Liaison.

Description:  Fern Ridge School District Board Liaison Mark Boren resigned his position to the Lane ESD Board of Directors in the 2023-24 year.  The Board will declare a vacancy for a Small District Board Liaison.

BE IT RESOLVED that the Board of Directors of Lane ESD declares a Small District Board Liaison vacancy.  BE IT FURTHER RESOLVED that the Board of Directors of Lane ESD directs the superintendent to recruit a Small District Board Liaison.

Description:  The Board of Directors of Lane ESD will move to change the date of the November 2024 meeting.

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  The Board will report on the Work Session held before the regular meeting.  Consensus items include:  Updates to Board Policy Administrative Rule BBB: Advisor and Liaisons; an OSBA Policy Manual update; and, a Board Self-Evaluation Process.

Description:  Administrative rules are detailed directions governing the operation of Lane ESD. The superintendent is authorized to formulate such administrative rules appropriate for the implementation of policies adopted by the Board and necessary for the consistent operation of the ESD. Such administrative rules shall be binding on the employees of Lane ESD and the students in the classrooms of the ESD until modified or repealed. All new or amended administrative rules will become effective on the day after approved by the superintendent unless an alternative effective date is specified. When approved by the superintendent, administrative rules shall be distributed to staff and other individuals, as appropriate.

The superintendent will make administrative rules available to the Board. The Board may review any administrative rule and may direct its revision if, in the Board’s judgment, such rule is not consistent with adopted policies.

Lane ESD is updating the Administrative Rule DL-AR, related to payroll choice procedures.  

Description:  The OSBA regional meeting is scheduled for Tuesday, October 15, 2024 at Lane ESD.  The event will begin at 6:00 p.m., dinner will be provided.

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Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

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Description:  Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

Description:  Lane ESD Workshops and Trainings

October 8, 2024 - OSBA Executive Committee Meeting
October 15, 2024 - OSBA Fall Regional @ Lane ESD
November 6, 2024 - OAESD Fall Summit
November 7-9, 2024 - OSBA Fall Convention
November 9, 2024 - OSBA School Board Members of Color Caucus Membership Meeting
November 12, 2024 - OSBA Executive Committee Meeting
December 10, 2024 - OSBA Executive Committee Meeting
 

Description:  Bethel: During the regular school year the school board meets on the  2^nd and 4^th Wednesdays of the month at 6pm for regular sessions. The Board will conduct only one meeting in November, December, March and May, when the board meets on the 2^nd Wednesday only.
Blachly:  The District Board typically meets on the second Wednesday of each month at 6:00 pm, location TBD.
Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 6:00 PM.
Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange.
Eugene: The Eugene School Board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. 
Fern Ridge: Third Monday of the month, unless otherwise noted. Time: 6:30 p.m.
Junction City:
Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the Meeting beginning at 4:00 pm
Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted.
Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM.
McKenzie: McKenzie School Board meetings are held on the third Wednesday of each month unless noted otherwise.
Oakridge
Pleasant Hill
Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 21, 2024, and November 20, 2024 . The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with a work session and the regular meeting will begin at approximately 6:30p.m.  
South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove.
Springfield: The Board of Directors generally meet on the second and fourth Mondays of each month. Regular business meetings begin at 7 p.m. on the second Monday and work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building