March 5, 2024 at 6:00 PM - Regular Meeting

Description:  The Board will begin discussing the Superintendent evaluation and goals for 2023-24 and 2024-25.

 

Description:  The Board and Superintendent will discuss the Board's self-evaluation.

Description:  Guests attending the meeting will be introduced.

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Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial.  Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institutions we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board.

The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes.

Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION1)      Are the books balanced and reconciled?
2)      Are all cash and investment accounts reconciled to the general ledger?
3)      Does the adopted budget reflect expected expenditures?
4)      Have payroll reports been filed and have all payroll liabilities been paid timely?
5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?
6)      Are there any suspected cases of fraud that we need to be aware of?
7)      Are there any suspected changes to the internal control system?
8)      Have there been any significant changes to the internal control system?
9)      Is the business office adequately staffed to allow for proper segregation of duties?
10)   Have there been any changes to the accounting system or accounting policies that are significant?
11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?
12)   Are there any other financial-related matters we should be aware of?
13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?
14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?
15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for January 2024.

Description:  The Board accepts its responsibility to provide from public funds sufficient supplies and equipment for an effective program; it recognizes, however, that from time to time individuals and organizations in the community may wish to contribute additional supplies or equipment to enhance or extend the instructional program.

Lane ESD shall pursue federal, state or private grants or other such funds that will assist the ESD in meeting adopted Board and ESD goals. Proposals for external funds will be submitted to the Board for evaluation and approval. In the event an opportunity arises to submit a grant proposal and there is insufficient time to place it before the Board, the superintendent is authorized to use his/her judgment in approving it for submission.

The superintendent will review the proposal with the Board at its next regular meeting. The Board reserves the right to reject funds associated with any grant which has been approved.

The Board shall, before an acceptance of such funds, consider the district’s obligations, expectations or encumbrances when the grant ceases.

The Meyer Memorial Trust (Meyer) has awarded a grant in the amount of $50,000 (Grant) to Lane Education Service District (Grantee) for support of the Lane Regional Teacher Pathways Program (Grant Purpose).

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the grant as presented.

Description:  BE IT RESOLVED

Description: 

The National Women’s History Month’s theme for 2024 celebrates "Women Who Advocate for Equity, Diversity and Inclusion." The theme recognizes women throughout the country who understand that, for a positive future, we need to eliminate bias and discrimination entirely from our lives and institutions.

Women from every background have long realized that an uneven playing field will never bring equality or justice. Many feel the critical need to speak up and work harder for fairness in our institutions and social interactions.

During 2024, we recognize the example of women who are committed to embracing everyone and excluding no one in our common quest for freedom and opportunity. They know that people change with the help of families, teachers and friends, and that young people in particular need to learn the value of hearing from different voices with different points of view as they grow up.

Today, equity, diversity and inclusion are powerful driving forces that are having a wide-ranging impact on our country. As members of families, civic and community groups, businesses and legislative bodies, women are in the forefront of reevaluating the status quo. They are looking anew at what harmful social policies and behaviors exist and, often subtly, determine our future. In response, women in communities across the nation are helping to develop innovative programs and projects within corporations, the military, federal agencies and educational organizations to address these injustices.

It takes courage for women to advocate for practical goals like equity, diversity and inclusion when established forces aim to misinterpret, exploit or discredit them. Throughout 2024, we honor local women from the past and present who have taken the lead to show the importance of change and to establish firmer safeguards, practices and legislation reflecting these values. Following decades of discrimination, we are proud to celebrate women who work for basic inclusion, equality and fairness.

Whereas, March is National Women’s History Month, and the National Women's History Alliance has designated the theme for Women's History Month 2024 as "Women Who Advocate for Equity, Diversity, and Inclusion"; and
Whereas, this theme recognizes the invaluable contributions of women who have dedicated themselves to advocating for equity, diversity, and inclusion in all aspects of society; and
Whereas, women from diverse backgrounds have long been at the forefront of efforts to address systemic inequities and promote a more inclusive and just society; and
Whereas, the courageous advocacy of women for practical goals such as equity, diversity, and inclusion serves as a beacon of inspiration for all individuals and communities; and
Whereas, in 2024, we honor the women who have tirelessly worked to dismantle barriers, challenge prejudices, and create opportunities for all individuals, regardless of their background and attacks against Diversity, Equity, and Inclusions programs and training in our institutions;
Now, therefore be it resolved, that Lane Education Service District, do hereby proclaim March 2024 as Women's History Month in Lane County; and
Be it further resolved that, We encourage our communities and organizations to celebrate the achievements of women who have championed equity, diversity, and inclusion, and reaffirm our commitment to advancing these principles in our society. Let us honor the women who have dedicated themselves to advocating for equity, diversity, and inclusion, and let us continue to work together to build a more just, equitable, and inclusive world.
 

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  The Board of Directors and Superintendent Scurto will review their discussion coming out of the Work Session (item 1.A.), and come to consensus on how to proceed with the Evaluation of the Superintendent.

Description:  The Board of Directors and Superintendent Scurto will review their discussion coming out of the Work Session (item 1.B.), and come to consensus on how to proceed with the Self-Evaluation of the Board.

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Description:  Board members will discuss items for future Board meetings.

Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

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Description:  Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

Description:   Bethel: The school board usually meets in regular public sessions at 6:30 p.m. on some Mondays of the month during the regular school year. at the Bethel District Office located at 4640 Barger Drive in Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. The Bethel School District Board of Directors will conduct meetings in-person and virtually, unless otherwise noted. 
Blachly: The District Board meets on the third Wednesday of each month at 6:00 pm in the school library.
Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 7:00 PM. Special meetings and work sessions are scheduled as necessary.
Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. For current information, contact the CAL district office at 541-935-2100. Executive sessions usually begin at 6:30 pm and are closed to the public.
Eugene:  The school board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. at the Education Center, 200 North Monroe, Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary.
Fern Ridge:  The Fern Ridge School District Board of Directors meets on the 3rd Monday of each month unless posted otherwise.
Junction City: Monthly Meetings are held 4th Monday of the month except in December and July.
Lowell:  Regular Board Meetings are scheduled for the 4th Monday of the month, with the meeting beginning at 4:00 pm. When there is a holiday on the 4th Monday, normally, the meeting will be held on an alternate Monday. Study sessions are tentatively scheduled to provide the opportunity for the Board to meet to study an individual aspect of the District.
Mapleton:  The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. 
Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM.
McKenzie: 
Oakridge: Board Meeting calendar is posted on the Oakridge School District website.
Pleasant Hill: Board meeting calendar is posted on the Pleasant Hill School District website.
Siuslaw:  The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 17, 2022. The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with work session and the regular meeting will begin at approximately 6:30p.m.  Please see the school calendar on the district website to confirm dates and times or call the district office at 541-997-2651.
South Lane:   The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove.
Springfield:  The Board of Directors meet twice during most months during the school year. Regular business meetings begin at 7 p.m. on the second Mondays of the month. Work sessions are generally held at 5:30 p.m. on the fourth Monday of the month.  All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building, 640 A Street, Springfield, OR 97477.

Description:  MARCH
8 Lane Council of Governments Member Appreciation Dinner
9 OSBA Board Meeting
12 OSBA Executive Committee Meeting
APRIL
9 OSBA Executive Committee Meeting