November 7, 2023 at 6:00 PM - Regular Meeting
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1. Call Work Session to Order
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will conduct a Work Session to continue its discussions related to Board goals, as time allows:
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2. Call Regular Meeting To Order
Presenter:
Board Chair
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3. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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4. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Members of the Board
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institutions we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice.
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5. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
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6. Presentation: Lane School
Presenter:
Lane School Staff and Students
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7. Agenda Review
Presenter:
Board Chair
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8. Action Items
Presenter:
Board Chair
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8.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of October 3, 2023
2. Human Resource Report, dated November 3, 2023
3. Superintendent Contract Addendum
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8.B. Accept Financial Report
Presenter:
Board Chair
Description:
EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION1) Are the books balanced and reconciled?
2) Are all cash and investment accounts reconciled to the general ledger? 3) Does the adopted budget reflect expected expenditures? 4) Have payroll reports been filed and have all payroll liabilities been paid timely? 5) Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely? 6) Are there any suspected cases of fraud that we need to be aware of? 7) Are there any suspected changes to the internal control system? 8) Have there been any significant changes to the internal control system? 9) Is the business office adequately staffed to allow for proper segregation of duties? 10) Have there been any changes to the accounting system or accounting policies that are significant? 11) Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security? 12) Are there any other financial-related matters we should be aware of? 13) Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement? 14) Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge? 15) Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate? BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for Octoberr 2023.
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8.C. Approve Grants
Presenter:
Board Chair, Superintendent
Description:
The Board of Directors will approve grants or requests to apply for grants as follows:
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8.D. Accept Transit Dollar Requests
Presenter:
Board Chair, Superintendent
Description:
Pursuant to ORS 334.177, as amended by 2013 House Bill 3401, a component school district board may request that a percentage of the state formula revenue received by Lane ESD be distributed to the school district for any purpose identified by the school district board. The request for these "Transit Dollars" will be distributed on an ADMw basis. The ORS requires that the component school district Board submit the request to the Lane Education Service District Board no later than November 1, 2023. The percentage of funds requested may affect the school district’s ability to participate in the formal governance of Lane Education Service District. Withdrawal of Transit Funds: Districts electing to withdraw transit funds in excess of 50% will be assessed a fee on services ordered from the ESD as follows:
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9. Discussion/Reports
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9.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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9.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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9.C. First Reads: Policy Updates
Presenter:
Superintendent Scurto
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district, immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. |
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9.C.1. EHB: Cybersecurity
Presenter:
Superintendent Scurto
Description:
Cybersecurity is an increasing issue in schools across the country. To help ESDs establish norms and procedures, OSBA is releasing a new optional policy.
This policy is NEW to Lane ESD.
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9.C.2. GDBDF/GDBDF: Paid Family Medical Leave Insurance
Presenter:
Superintendent Scurto
Description:
Summary
The Oregon Legislature has passed paid family leave laws with benefits becoming available on September 3, 2023. This policy is intended to help ESDs make decisions and implement these laws. The ESD has the option of using the state-run program Paid Leave Oregon, or continuing with an equivalent plan and there is a model policy available for either situation. The accompanying AR includes procedure language covering topics such as: application; employee notices; concurrent use of ESD-provided leave; return to work; communications; employer notices; filings; employee protections. Collective Bargaining Impact Districts may bargain aspects of paid family leave. Many districts have received requests to bargain regarding over these topics.
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9.C.3. ICB: Religous and Cultural Holidays
IGBHD: Program Exceptions
Presenter:
Superintendent Scurto
Description:
Summary
ESDs are prohibited from discriminating against student, staff and community members on the basis of religion and other protected classes. To assist ESDs in valuing the cultural and religious backgrounds of the communities that they serve, OSBA is releasing new optional policy ICB. OSBA has also updated policy IGBHD to more closely match the legal requirements for requesting an exemption from school activities. Collective Bargaining Impact None
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9.C.4. JGE: Expulsion
Presenter:
Superintendent Scurto
Description:
Summary
ORS 339.250(2) requires district school boards to have a policy on expulsion. There has been some confusion on the Board's role in expulsions, especially related to the expulsion hearing. This change clarifies the Board's role and gives the Board the option of delegating the hearings officer role in the policy, thus relieving the board of the obligation to meet every time there is a recommendation for expulsion to designate a hearings officer. The board retains authority on appeal. Collective Bargaining Impact None
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9.D. Read: Administrative Rule Updates
Presenter:
Superintendent Scurto
Description:
Administrative rules are detailed directions governing the operation of Lane ESD.
The superintendent is authorized to formulate such administrative rules appropriate for the implementation of policies adopted by the Board and necessary for the consistent operation of the ESD. Such administrative rules shall be binding on the employees of Lane ESD and the students in the classrooms of the ESD until modified or repealed. All new or amended administrative rules will become effective on the day after approved by the superintendent unless an alternative effective date is specified. When approved by the superintendent, administrative rules shall be distributed to staff and other individuals, as appropriate. The superintendent will make administrative rules available to the Board. The Board may review any administrative rule and may direct its revision if, in the Board’s judgment, such rule is not consistent with adopted policies. |
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9.D.1. EHB-AR Cybersecurity
Presenter:
Superintendent Scurto
Description:
Summary
Cybersecurity is an increasing issue in schools across the country. To help ESDs establish norms and procedures, OSBA is releasing a new optional policy. Collective Bargaining Impact None
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9.D.2. GCBDF/GDBDF Paid Family Medical Leave Insurance
Presenter:
Superintendent Scurto
Description:
Summary
The Oregon Legislature has passed paid family leave laws with benefits becoming available on September 3, 2023. This policy is intended to help ESDs make decisions and implement these laws. The ESD has the option of using the state-run program Paid Leave Oregon, or continuing with an equivalent plan and there is a model policy available for either situation. This Administrative Rule includes procedure language covering topics such as: application; employee notices; concurrent use of ESD-provided leave; return to work; communications; employer notices; filings; employee protections. Collective Bargaining Impact Districts may bargain aspects of paid family leave. Many districts have received requests to bargain regarding over these topics.
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9.D.3. AC: Discrimation Complaint Procedure
JFCFF: Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, or Tenn Dating Violence Procedures - Student KL: Public Complaint Procedure
Presenter:
Superintendent Scurto
Description:
Summary
The revisions to the complaint procedures are to clarify timelines. ESDs are required to have complaint procedures, and many of those complaints can be appealed up to the state after 30 days at any individual step or 90 days overall. These changes help ESDs process complaints quickly to avoid appeals. Collective Bargaining Impact None
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9.E. OSBA Annual Convention | Regional Roundtable Discussion
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors of Lane ESD will discuss potential topics and planning for the time set aside for a Regional Roundtable meeting during the OSBA Annual Convention.
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10. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
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11. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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11.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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11.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent: Ruby Bridges Walk to School Day - I am recruiting volunteers for the Ruby Bridges Walk to School Day in Mapleton
Sydney Kissingeron November 14th. Warming Center and Emergency Shelter - I am recruiting volunteers to the Warming Center in Florence and the new Emergency Shelter . The Emergency Shelter will be able to accept parents and children. Vanessa Truett Rose Wilde
Emilio Hernandez, Community Advisor Mike Anderson, Liaison, Creswell School District Erin Zygaitis, Community Advisor
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12. Announcements/Correspondence
Presenter:
Board Chair
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12.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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12.B. Kudos
Presenter:
Administrators
Description:
Kudos to: Stuart
Reported by: Lake Reason: Loved experiencing you checking in on fellow community members at Lane School! Kudos to: Ella Reported by: Lake Reason: Loved experiencing you checking in on fellow community members at Lane School! Kudos to: Dustie Reported by: Lake Reason: Really grateful for your presence in the classroom and how much you care about the work that you do! Kudos to: Justin Reported by: Lake Reason: Very grateful for your support and your guidance! <3 Kudos to: All of our IAs Reported by: Lake Reason: Grateful for y'all taking on teacher responsibilities during shortages and not having it reflected on your pay! Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html |
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12.C. Announcements
Presenter:
Board Chair
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12.C.1. Lane ESD Board Member Activities and Opportunities
Description:
November 6, 2023: Oregon School Board Members of Color Caucus Executive Team Meeting
November 9, 2023: Oregon School Board Members of Color Caucus Membership Meeting November 9-11, 2023: OSBA Fall Convention November 13-17, 2023: American Education Week November 23, 2023: OSBA Board of Directors Meeting December 4, 2023: Oregon School Board Members of Color Caucus Executive Team Meeting February 16, 2024: OSBA Bonds, Ballots and Buildings Conference |
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12.C.2. Component District Board Meeting Dates
Presenter:
Board Chair
Description:
Bethel: The school board usually meets in regular public sessions at 6:30 p.m. on some Mondays of the month during the regular school year. at the Bethel District Office located at 4640 Barger Drive in Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. The Bethel School District Board of Directors will conduct meetings in-person and virtually, unless otherwise noted.
Blachly: The District Board meets on the third Wednesday of each month at 6:00 pm in the school library. Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 7:00 PM. Special meetings and work sessions are scheduled as necessary. Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. For current information, contact the CAL district office at 541-935-2100. Executive sessions usually begin at 6:30 pm and are closed to the public. Eugene: The school board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. at the Education Center, 200 North Monroe, Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. Fern Ridge: The Fern Ridge School District Board of Directors meets on the 3rd Monday of each month unless posted otherwise. Junction City: Monthly Meetings are held 4th Monday of the month except in December and July. Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the meeting beginning at 4:00 pm. When there is a holiday on the 4th Monday, normally, the meeting will be held on an alternate Monday. Study sessions are tentatively scheduled to provide the opportunity for the Board to meet to study an individual aspect of the District. Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM. McKenzie: Oakridge: Board Meeting calendar is posted on the Oakridge School District website. Pleasant Hill: Board meeting calendar is posted on the Pleasant Hill School District website. Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 17, 2022. The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with work session and the regular meeting will begin at approximately 6:30p.m. Please see the school calendar on the district website to confirm dates and times or call the district office at 541-997-2651. South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove. Springfield: The Board of Directors meet twice during most months during the school year. Regular business meetings begin at 7 p.m. on the second Mondays of the month. Work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building, 640 A Street, Springfield, OR 97477. |
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13. Adjournment
• The next regular meeting is scheduled to be held Tuesday, December 5, 2023, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
