January 3, 2023 at 6:00 PM - Regular Meeting

Description: 

• To consider records exempt by law from public inspection. (ORS 192.660(2)(f))

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

The Lane County Education Association Executive Board has submitted Public Comment related to inclusive staff policies.

Description:  School Board Recognition Month is celebrated in January to honor the unpaid elected volunteers who serve on Oregon’s 197 local school boards, our 19 education service district boards and our 17 community college boards.

WHEREAS, Education Service District Boards exist to meet the diverse education needs of the school districts and students in their regions; WHEREAS, ESD boards focus resources on providing vital, innovative and cost-effective strategies to meet those diverse needs; WHEREAS, ESD boards help establish the vision for educational excellence in what students should know and be able to do; WHEREAS, ESD boards are accountable to the community for assisting the districts they serve to increase student achievement; WHEREAS, ESD boards create a climate that supports the philosophy that all children can learn, targeting resources, strategies and services to students who need special help to reach this goal; WHEREAS, ESD boards build collaborative relationships based on trust, teamwork and shared accountability; and

WHEREAS, ESD boards are committed to continuous education and training on issues related to best practices in education services for their districts;

NOW, THEREFORE, We hereby declare our appreciation to the members of the Lane ESD Board of Directors and proclaim the month of January to be Education Board Recognition Month.

We urge all citizens to join us in recognizing the dedication and hard work of ESD board members in preparing today's students for tomorrow's world.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for December 2022.

Description:  At it's December 13th 2022 meeting, the Lane Superintendents' Council unanimously approved the 2023 - 2025 Local Service Plan (Year One) as presented.

The Lane ESD Board of Directors will act to approve the 2023 - 2025 Local Service Plan (Year One) as presented.

Description:  The Lane Community Health Council's Community Benefit Initiative has awarded $60,000 to Lane Education Service District.  Funding was in response to the proposal submitted by Justin Radabaugh (Lane School).  

Lane School is designed to provide intensive interventions and support to students with complex social, emotional, and/or behavioral needs that have impacted their ability to find success in their home school.  We utilize evidence-based practices and a school-wide systems approach to effectively support student needs.Those strategies include Positive Behavior Intervention and Supports systems, Trauma-Informed Care, and Collaborative Problem Solving (CPS).

Lane School staff provide high-quality academic and social-emotional instruction that empowers students to develop the skills needed to be successful in a less restrictive setting in their home districts. Staff recognize that students have intensive needs for developing positive relationships and rapport with trusted adults which allows staff to best connect and understand each student’s individual strengths, interests, and needs. From this, staff tailor unique structures of trauma informed support, as well as mental health, and comprehensive interventions. 

Families report a lack of ability to access mental health support in the community for their children due to: Lack of available counselors, lack of insurance, financial obstacles, difficulty with navigation of the health care system, and trauma fatigue. 

Students typically attend Lane School for 2-3 years, but this timeline depends on each student’s individual needs, growth, and responsiveness to our intervention and program of support. Students transition back to their home district or an alternative placement after demonstrating the ability to regulate and engage positively in an academic setting. This transition is facilitated by the transition team which consists of a specialized transition teacher, behavior specialist in collaboration with the receiving school. This team develops a support plan that will help the student be successful in their receiving school. An identified gap in consistency is the lack of stable mental health professionals available to support student transition. The students with OHP do have mental health services represented in this collaboration and the students without OHP often do not. 

Lane School has implemented a system of CPS throughout the school day to help students learn the skills to identify dysregulation and build skills to re-engage. Next year staff will be offering CPS training to our parents and guardians. The goal is to provide students with continuity in interventions, as well as help parents gain skills to guide their children through the regulation cycle. 

Programing that this fund directly supports Lane School's goal of comprehensive mental health for all students at Lane School. Funding in the 2022-2023 school year will be used to increase the capacity to provide mental health support to 70% of our student body during the school day. 

Description: 

Connected Lane County (CLC)  is the only entity in our region that is providing out of school computer science education across school district lines to elementary, middle and high school students.  For approximately two years, at their Spark on 7th facility, they have been operating an Invention Club and Invention Lab (after school and summer times) focused on computer engineering, innovation and design.  This program will expand to their new site, Spark at Booth-Kelly in Springfield which will allow for the participation of even more students as the two sites increase access for students in our urban and rural schools.  Additionally, CLC is the only regional program that offers paid introductory computer science work through Invention Lab, a program that is also expanding to the Booth-Kelly site.  

For six years now, CLC has provided professional development and educator workshops for teachers, or supported the financial expenses of PD with other entities.  Through partnerships with the local technology industry and post-secondary partners, teachers across our region’s K-12 spectrum experience computer science exposure and growth in knowledge and skills, and we’ve seen an increase in CTE programs from one to 16 because of the work of CLC.     The partnership between Lane ESD and CLC on this grant will help enhance and expand this important work for teachers and youth. 

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  Equity Advisory Committee slides from January 3 All Staff Meeting

Description:  Visits to component district board meetings are being scheduled.  Component districts have until March 1, 2022 to approve the 2021-23 Local Service Plan - Year Two.

The following component board visits are currently calendared (assigned Board Member):

• Crow-Applegate-Lorane (Leslie Harris)
• Lowell (Rose Wilde)
• Marcola (Vanessa Truett)
• McKenzie (Leslie Harris)
• Oakridge (Linda Hamilton)
• South Lane (Sherry Duerst-Higgins)

Description:  The Board will discuss attendance at the OAESD Spring Conference, May 10-12, 2023 at the Sunriver Resort.

 

Description:  The Board will discuss participation in the Partners in Diversity’s 2nd Annual NW Equity Summit is scheduled for September 26, 2023, at the Oregon Convention Center.

The conference focuses on helping employees and managers at all levels, as well as diversity influencers, be bold and uncompromising — in other words, unapologetic — when it comes to advancing and advocating for diversity, equity and inclusion.

The Summit features national experts on topics related to championing diversity, equity and inclusion.

Sponsorships are available now. To learn more about showing support for DEI and showcase your organization’s commitment, contact Mari Watanabe at mwatanabe@partnersindiversity.org.

Registration is not open yet.

Host:  Partners in Diversity  https://www.partnersindiversity.org/

Contact: Mari Watanabe  mwatanabe@partnersindiversity.org

Tel: 503-552-6753

Website: https://www.partnersindiversity.org/program/nw-equity-summit/

Description:  The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:

School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.

Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and  except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented.

The following policies are submitted for first read:

 

Description:  Summary
The revisions to BBBA are made to better align with the criteria stated in statute and in the Oregon Constitution to be an elector for a member of a school board.

Collective Bargaining Impact
None

Local ESD Responsibility
Revise and readopt optional policy BBBA - Board Member Qualifications if present in the Board’s policy manual.

Description:  Summary
HB 2001 (2021) changed the laws regarding reductions in staff for teachers (including a change to the definition of teacher used by the law). Layoffs conducted by ESDs may be required to follow the new requirements.

Collective Bargaining Impact
HB 2001 applies to "contracts entered into, renewed or extended on or after" September 2021. Review any collective bargaining agreements for licensed staff to ensure compliance.

Local ESD Responsibility
Revise and readopt highly recommended policy CPA - Layoff and Recall for Administrators and amend accompanying administrative regulation.

Description:  Summary
The legal references for policy GBEA - Workplace Harassment have been updated to reflect an assigned statute number to what is House Bill 3041 (2021), which modified Oregon’s definition of sexual orientation and added a definition for gender identity; these definitions apply to a host of Oregon statutes including its use in ORS 659A.370. HB 3041 is now numbered ORS 659A.370, and ORS 174.100 is the home for definitions of sexual orientation and gender identity - both used in this referenced policy.

Collective Bargaining Impact
None

Local ESD Responsibility
ESDs should update the legal references in this policy and republish.

Description:  Summary
The change to policy GCBDB/GDBDB - Early Return to Work is to align with Equal Employment Opportunity Commission guidance.

Collective Bargaining Impact
Review any collective bargaining agreements for consistency.

Local ESD Responsibility
If the ESD has previously adopted this highly recommended policy GCBDB/GDBDB - Early Return to Work, submit to the Board for review and readoption.

Description:  Summary
This recommended update is just a revision of policy language and an addition to, and updates of the legal references (see policy for recommendations).

Collective Bargaining Impact
None

Local ESD Responsibility
If the ESD has this optional policy in its board policy manual, consider review, update and readoption of current policy with recommended changes. Since this policy is optional, the ESD may also decide to rescind policy if present in its policy manual.

Description:  Summary
At its December 2021 meeting, the State Board of Education updated Temporary Rule OAR 581-015-2229 Individualized COVID-19 Recovery Services. The OAR required IEP teams for eligible student to make decisions about Individualized COVID-19 Recovery Services which support the district’s requirement to ensure a free appropriate public education (FAPE) to eligible students.  A new section, Individualized COVID-19 Recovery Services, is added to IGBAF-AR describing the district’s responsibilities and outlining notification requirements.

Collective Bargaining Impact
None

Local ESD Responsibility
The ESD should review required administrative regulation IGBAF-AR Special Education, Individualized Education Program and submit to the Board to adopt the recommended changes. It is further recommended that the ESD update the legal references in this policy and republish.

Description:  Summary
Policy IK - Academic Achievement language is revised to align with Oregon Administrative Rule 581-022-2270.

Collective Bargaining Impact
None

Local ESD Responsibility
Review and revise required policy IK - Academic Achievement with recommended updates and submit to the Board for readoption.

Description:  Summary
A new Oregon Administrative Rule, 581-021-0593, requires public education providers, which includes school districts, public charter schools, and education service districts, to provide information on menstrual health and must include this information in their health and sexuality education. As a result, new language has been added to board policy IGAI - Human Sexuality, AIDS/HIV, Sexually Transmitted Diseases, Health Education. Oregon Department of Education’s (ODE) website provides a variety of related resources. In addition, new proposed language has been added to board policy JHC - Student Health Services, which refers to existing rules related to school nursing services and responsibilities.

Collective Bargaining Impact
None

Local ESD Responsibility
Both policies in this recommended update are highly recommended; submit to the Board to consider revising and readopting.

Description:  Summary
Updated to better align policy and administrative regulation language with statute and revise language to reflect current terms and practices. To help with public record responses, access Oregon Attorney General’s available information and consult counsel. Additionally, to provide support for records retention requirements, a table of contents and links to Oregon Archives Division retention requirements for ESDs has been added to EH-AR - Records and Data Management.

Collective Bargaining Impact
None

Local ESD Responsibility
If the Board’s policy manual includes the policies and administrative regulations (AR) included in this update, consider reviewing and revising as suggested and submit to Board for readoption. The administrative regulation for either policy may be submitted to the Board as an information item for review. Board policy EH and its AR are optional. Optional policy EH and its accompanying administrative regulation have been rewritten so consider adopting the newer versions presented herein to replace current policy, if present.

Description: 

Administrative rules are detailed directions governing the operation of Lane ESD.
The superintendent is authorized to formulate such administrative rules appropriate for the implementation of policies adopted by the Board and necessary for the consistent operation of the ESD. Such administrative rules shall be binding on the employees of Lane ESD and the students in the classrooms of the ESD until modified or repealed.

All new or amended administrative rules will become effective on the day after approved by the superintendent unless an alternative effective date is specified. When approved by the superintendent, administrative rules shall be distributed to staff and other individuals, as appropriate. The superintendent will make administrative rules available to the Board. The Board may review any administrative rule and may direct its revision if, in the Board’s judgment, such rule is not consistent with adopted policies.

Description:  Summary
HB 2001 (2021) changed the laws regarding reductions in staff for teachers (including a change to the definition of teacher used by the law). Layoffs conducted by ESDs may be required to follow the new requirements.

Collective Bargaining Impact
HB 2001 applies to "contracts entered into, renewed or extended on or after" September 2021. Review any collective bargaining agreements for licensed staff to ensure compliance.

Local ESD Responsibility
Revise and readopt highly recommended policy CPA - Layoff and Recall for Administrators and amend accompanying administrative regulation.

Description:  This administrative rule is updated to better align with language from ORS 279B.075: Sole-source procurements.

Description:  Summary
House Bill 4030 (2022) modifies fingerprinting requirements for persons seeking employment in schools and now makes a temporary exception to allow the Oregon Department of Education (ODE) to waive fingerprinting requirements if ODE determines the person has:
• Submitted to a criminal records check for the person’s immediately previous employer, the employer is a school district or private school and the person has not lived outside this state between the two periods of employment;
• Submitted to a criminal records check conducted by TSPC within the previous three years; or
• Remained continuously licensed or registered with the commission.

This is a temporary change and sunsets July 1, 2024.

Collective Bargaining Impact
None

Local ESD Responsibility
The revisions effect language in required administrative regulation GCDA/GDDA-AR - Criminal Records Checks and Fingerprinting, and can be revised by administration, implemented, and submitted to the Board for review; the AR is not required to be adopted.

Description:  Summary
At its December 2021 meeting, the State Board of Education updated Temporary Rule OAR 581-015-2229 Individualized COVID-19 Recovery Services. The OAR required IEP teams for eligible student to make decisions about Individualized COVID-19 Recovery Services which support the district’s requirement to ensure a free appropriate public education (FAPE) to eligible students.  A new section, Individualized COVID-19 Recovery Services, is added to IGBAF-AR describing the district’s responsibilities and outlining notification requirements.

Collective Bargaining Impact
None

Local ESD Responsibility
The ESD should review required administrative regulation IGBAF-AR Special Education, Individualized Education Program and submit to the Board to adopt the recommended changes. It is further recommended that the ESD update the legal references in this policy and republish.

Description:  Summary
Updated to better align policy and administrative regulation language with statute and revise language to reflect current terms and practices. To help with public record responses, access Oregon Attorney General’s available information and consult counsel.  Additionally, to provide support for records retention requirements, a table of contents and links to Oregon Archives Division retention requirements for ESDs has been added to EH-AR - Records and Data Management.

Collective Bargaining Impact
None

Local ESD Responsibility
If the Board’s policy manual includes the policies and administrative regulations (AR) included in this update, consider reviewing and revising as suggested and submit to Board for readoption. The administrative regulation for either policy may be submitted to the Board as an information item for review. Board policy EH and its AR are optional. 

Description: 

Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description: 

Description:  Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html