April 5, 2022 at 6:30 PM - Regular Meeting

Description:  Superintendent Tony Scurto and Business Services Executive Director Dave Standridge will provide an orientation on the 2022-23 Budget Process.

Description:  Lane ESD Specialist Leah Dunbar and Bethel School District's Nicole Butler-Hooten will lead the Board in a discussion on Land Acknowledgements.

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. 

All Board meetings, with the exception of executive sessions, are open to the public. The Board invites ESD community members to attend Board meetings to become acquainted with the program and operation of the ESD. The public has a right to attend public meetings held in open session, and may be invited to share comments, ideas and opinions with the Board during designated times on the agenda. The Board may conduct a meeting without public comment.

Individuals with hearing, vision or speech impairments will be given an equal opportunity to participate in Board meetings and submit written comments to the Board. Individuals requesting assistance, aids or accommodations are encouraged to notify the ESD at least 48 hours prior to the Board meeting with the request, consistent with Board policy BD/BDA – Board Meetings.

Procedures for Written Comment

Members of the public may submit written comments or materials to the Board at any time at the ESD office, by mail or by email to supt-office@lesd.k12.or.us. Materials or comments submitted at least 72 hours in advance of a Board meeting will be provided to the Board before the Board meeting. Written materials or comments submitted may not warrant action by the Board.

Comments Regarding Staff Members

A person speaking during the designated portion of the agenda for public comment may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION

1)      Are the books balanced and reconciled?

2)      Are all cash and investment accounts reconciled to the general ledger?

3)      Does the adopted budget reflect expected expenditures?

4)      Have payroll reports been filed and have all payroll liabilities been paid timely?

5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?

6)      Are there any suspected cases of fraud that we need to be aware of?

7)      Are there any suspected changes to the internal control system?

8)      Have there been any significant changes to the internal control system?

9)      Is the business office adequately staffed to allow for proper segregation of duties?

10)   Have there been any changes to the accounting system or accounting policies that are significant?

11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?

12)   Are there any other financial-related matters we should be aware of?

13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?

14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?

15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for March 2020.

Description: 

At the March 9th meeting, the OAESD Governance Council moved to reopen the OAESD Officers Council Nomination and Election process for the Chair-Elect as there were not enough votes submitted during the 1st process and timeline. Between now and April 28th, OAESD will be collecting chair-elect nominations. Local ESD Boards may nominate eligible members of their own or other ESD boards for Chair-Elect. 

OAESD will  send a ballot with the nominees and a brief bio asking that your ESD board casts their vote for the Chair-Elect position at your May ESD Board meeting. 

Description:  The Board will act to approve FIVE ESSER II & III Capital Expenditure Forms.

BE IT RESOLVED that the Board of Directors of Lane ESD approve the Lane ESD request for expending ESSER II & III Capital Funds.

Description:  The next meeting of the Lane ESD Board of Directors is scheduled for the week following Licensed Staff Appreciation Week. 

Licensed Staff Appreciation Week is May 2-6, 2022.
 

WHEREAS, teachers mold future citizens through guidance and education; and

WHEREAS, teachers encounter students of widely differing backgrounds; and

WHEREAS, our country’s future depends upon providing quality education to all students; and

WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and

WHEREAS, our community recognizes and supports its teachers in educating the children of this community.

NOW, THEREFORE, BE IT RESOLVED that the Lane Education Service District Board of Directors proclaims May2-6, 2022 to be TEACHER APPRECIATION WEEK; and

BE IT FURTHER RESOLVED that the Lane Education Service District Board of Directors strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers for their dedication and devotion to their work.

Adopted this 5 day of April, 2022.

Description:  The Lane Education Service District Board of Directors and the Lane County Education Association hereby agree to change the reimbursement for vehicle mileage to the prevailing IRS rate, effective January 1, 2022. 

Except as modified in this Memorandum of Understanding, the 2019-23 Collective Bargaining Agreement shall remain in full force and effect. 

As a result of this Memorandum of Understanding, Lane ESD will change DI-AR(3) Administrative Regulation that includes language about reimbursements.  Currently, Lane ESD reimburses mileage at the IRS rate minus 20 cents per mile.  This was done in the past due to inadequate state funding and budget shortfalls.  With the recent increase in gas prices, we feel that reimbursing at the regular IRS rate is the responsible thing to do.  

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
 

At the end of each legislative session, COSA and OSBA jointly prepare a comprehensive legislative report.  It includes detailed information regarding legislation that will become law and impact the finances, operations, and personnel of our K-12 system and describes changes to policies that will impact the education of Oregon’s students.

 

Here is a link to the report for the 2022 Legislative Session:  2022 COSA/OSBA Legislative Report

 

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Description:  The Lane ESD Board of Directors acted to accept a $20,000 donation from the Drinking Gourd Elementary School at it's January 4, 2022 meeting.  The donation is directed to the Lane African American Black Student Success Program. 

A presentation of the check was celebrated on March 15, 2022.  To view photos of the ceremony, click here.

Description:  Registration is now open for the OSBA Summer Board Conference, scheduled for July 8-10, 2022 at the Riverhouse in Bend.  The cost for the registration is $205 per person, and the preconference is $160 per person.

OSBA will offer more than 20 workshop offerings on these and other important topics:

• Equity work in rural versus urban settings
• Managing public comments and meeting disruptions
• Policy development and implementation
• Complaint procedures
• Legislative updates

Rooms are now available.

The Board will discuss attendance at this event.

Description:  The Board and Superintendent will review current and recently awarded grants and discuss the process for Board action related to grants. 

Description: 

Join OSBA Executive Director Jim Green and other OSBA staff at your local Spring Listening Session to ask questions and share how OSBA can better serve you.

The first 8 listening sessions were held last Fall and the remaining 12 have been scheduled this Spring. This split allows OSBA's executive staff to attend all meetings. 

Listening sessions are currently being planned as in-person events.

The Lane Region Listening Session is scheduled for Thursday, April 7, 2022.  Dinner will be served at 6:00, with the program beginning at 6:30 p.m.

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Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description: 

Description:  Kudos to:           David Lanza, Jenell Koelblin, Lisa Baber
Reported by:        Dave Standridge
Reason:             Huge thanks to Jenell and David for covering accounts payable while we're temporarily down a person. They've managed to keep Lane ESD, Blachly and Crow-Applegate-Lorane A/P on schedule. We're also grateful for Lisa Baber temporarily coming out of retirement to take over payroll as we look for a permanent replacement. 
Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

Description:  - OSBA Listening Session, April 7, 2022
- OSBA: Bonds, Ballots and Buildings Conference, April 8, 2022
- Representative John Lively Town Hall, April 13, 2022
- PACE Day, April 14, 2022
- OSBA Legislative Policy Committee Meeting, April 22-23, 2022
- OSBA Board Meeting, June 17-18, 2022
- OSBA Summer Board Conference, July 8-10, 2022