June 5, 2018 at 6:00 PM - Regular Meeting
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1. Call Work Session to Order
Presenter:
Superintendent Tony Scurto
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1.A. Management Salary Schedule, 2018-19 Agreements with Management Team
Presenter:
Board Chair
Description:
The Board will conduct a work session to discuss changes to the
Management salary schedule and recommendations for 2018-19 agreements
with the Management Team, Assistant Superintendent and Superintendent.
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1.B. Board Self-Evaluation
Presenter:
Board Chair
Description:
The Board will discuss their self-evaluation. The survey can be found here: https://www.surveymonkey.com/r/G89QL7T |
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2. Adjourn Work Session
Presenter:
Board Chair
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3. Call Regular Meeting To Order
Presenter:
Board Chair
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4. Welcome
Description:
Guests attending
the meeting will be introduced.
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5. Public Participation
Description:
This is an opportunity for
the audience to address the Board on topics either on, or not on, the
agenda. There will also be opportunities
for the audience to comment on specific agenda items as the Board addresses
them.
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6. Agenda Review
Presenter:
Board Chair
Description:
The agenda will
be reviewed for changes or additions.
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7. Review Board Member Applications for Zone 1 Board Member Vacancy
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will review applications received for the vacant Zone 1 Position 1 on the Lane ESD Board. The Board will interview interested candidate(s) for the vacancy. Oregon School Boards Association suggests the following questions:
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8. Vote and Appoint New Board Member
Presenter:
Board Chair
Description:
All board vacancies must be filled during a public meeting. Discussion about filling positions must also be conducted during a public meeting. There is no statutory guideline for selecting potential candidates to fill a vacant board position. However, there are statutory qualifications. Citizens applying for vacant positions must be registered voters and residents of the district for one year immediately preceding the appointment (ORS 332.018(2)). The board's final selection of a replacement must be made in a public meeting and meeting minutes must record each board member's name and vote. The person selected by the board to fill a vacancy serves until June 30th following the next regular district election. At that election, an individual is elected to serve either the unexpired portion of the four-year term or a new four-year term. BE IT RESOLVED that the Board of Directors of Lane ESD appoints a qualified candidate to the vacant Zone 1 Position 1 of the Lane ESD Board. |
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8.A. Administer the Oath of Office for Newly Appointed Board Member
Presenter:
Board Chair
Description:
The Chair of the Board of Directors of Lane ESD will administer the Oath of Office for newly appointed Zone 1 Position 1 Member.
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9. Presentation: Research for Better Teaching's Studying Skillful Teacher
Presenter:
Marianne Oakes and Erica Pifer
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10. 2017-18 Supplemental Budget Hearing
Presenter:
Board Chair
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10.A. Declaration of Public Meeting
Presenter:
Board Chair
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10.B. Invitation for Comments from the Public
Presenter:
Board Chair
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10.C. Action, if any, on Public Comments
Presenter:
Board Chair
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10.D. Closing of Hearing
Presenter:
Board Chair
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11. 2018-19 Budget Hearing
Presenter:
Board Chair
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11.A. Declaration of Public Meeting
Presenter:
Board Chair
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11.B. Invitation for Comments from the Public
Presenter:
Board Chair
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11.C. Action, if any, on Public Comments
Presenter:
Board Chair
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11.D. Closing of Hearing
Presenter:
Board Chair
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12. Action Items
Presenter:
Board Chair
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12.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD
Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted
by a single motion unless a member of the Board or the Superintendent requests
that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of May 1, 2018 2. Human Resource Report, dated May 31, 2018 3. Lane ESD Budget Committee Meeting Minutes of May 1, 2018 |
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12.B. Accept Financial Report for May 2018
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for May 2018.
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12.C. Adopt 2017-18 Supplemental Budget and Make Appropriation
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors for Lane Education Service District hereby adopts the following supplemental budget for the fiscal year 2017-18 which increases the total budget by $2,000,000 to the sum of $43,252,954.
BE IT FURTHER RESOLVED that the amounts for fiscal year 2017-18 and for the purposes shown below are hereby appropriated and increase the total appropriation of all funds by $2,000,000 to the sum of $42,638,954. |
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12.D. Adopt 2018-19 Budget and Make Appropriations
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane Education Service District hereby adopts the budget for the 2018-19 fiscal year in
the total sum of $44,163,700 now on file at the Office of the Superintendent.
BE IT FURTHER RESOLVED that for the fiscal year beginning July 1, 2018, the amounts presented in the resolution are hereby appropriated for the purposes indicated within the funds listed. |
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12.E. Adopt Meeting Calendar for 2018-19
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane Education Service District adopt the meeting calendar for 2018-19, as follows:
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12.F. Approve Management Salary Schedule
Presenter:
Superintendent Tony Scurto
Description:
The Board of Directors of Lane ESD will approve the updated Management Salary Schedule as presented.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the updated Management Salary Schedule as presented. |
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12.G. Approve Recommendations for the 2018-19 Management Agreement
Presenter:
Superintendent Scurto
Description:
Representing the Management Team of Lane ESD, Superintendent Scurto recommends the Board Directors of
Lane Education Service District approves a 2.5% Cost of Living increase and a $41 insurance cap increase for all management staff. These increases align with the increases for LCEA. BE IT RESOLVED that the Board of Directors of Lane ESD approve Superintendent Scurto's recommendations for the Management Agreement for 2018-19. |
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12.H. Approve Contract Renewal with Assistant Superintendent
Presenter:
Superintendent Tony Scurto
Description:
The Board of Directors of Lane ESD will renew the employment contract for the Assistant
Superintendent Carol Knobbe for the period of 2018-21 to
include a 2.5% Cost of Living increase and a $41 increase in the insurance cap in 2018-19. These changes would align with the agreement with LCEA. In addition, salary would be adjusted according to the Salary Study recommendations. BE IT RESOLVED that the Board of Directors of Lane ESD approves the recommended renewal of the 2018-21 Contract with the Assistant Superintendent. |
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12.I. Approve Contract Amendment with Superintendent
Presenter:
Board Chair
Description:
The Board of
Directors of Lane ESD will amend the employment contract for
Superintendent Tony Scurto for the 2018-19 to
include a 2.5% Cost of Living increase and a $41 increase in the
insurance cap. These changes would align with the agreement with
LCEA. In addition, salary would be adjusted according to the recommendations by a Superintendent Salary committee. BE IT RESOLVED
that the Board of Directors of Lane ESD approves the recommended
amendment to the the 2018-19 Contract with the Superintendent. |
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12.J. Approve Advance Salary Payment Request
Presenter:
Board Chair
Description:
According to Policy DLBA, all requests for advance salary payments shall
be submitted in writing to the superintendent. Advance salary payments
are discouraged and shall be requested for emergencies only. Only
regular (excluding substitute and temporary) employees will be eligible
to receive an advance salary payment. Payment will not exceed the
amount of net salary earned at the time of the request.
No more than one advance will be approved in a fiscal year without approval of the Board at a regularly scheduled meeting.
Dennis Reilly has requested a salary advance for the payroll month of June. This is the second request from Mr. Reilly in the fiscal year.
BE IT RESOLVED that the Board of Directors of Lane ESD approves or denies the Advance Salary Payment Request submitted by employee Dennis Reilly. |
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13. Discussion/Reports
Description:
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13.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide updates in legislative activities.
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13.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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13.C. OAESD Spring Conference Report Out
Presenter:
Board Chair
Description:
Participating Board members will discuss their attendance at the OAESD Spring Conference, May 17-18, 2018.
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13.D. Board Self-Evaluation
Presenter:
Board Chair
Description:
The Board will discuss its self-evaluation
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13.E. Board Shared Learning: Summer Reading
Presenter:
Board Chair
Description:
The Board of Directors will discuss a summer reading shared learning objective. The following books have been recommended to select from: "The Invisible Classroom" by Kirke Olson There is more to a classroom than just a teacher and a group of
students. All classroom interactions have “invisible” neurobiological,
emotional, and social aspects the emotional histories of students, the
teacher’s own background and biography. In this book, Kirke Olson takes
lessons from brain science, mindfulness, and positive psychology to help
teachers understand the full range of their students’ school
experiences. Using its classroom-ready resources, teachers,
administrators, parents, and policy makers can make the invisible
visible, turning human investment in their students into the best
possible learning outcomes. "Better Than Carrots or Sticks" by Dominique Smith, Douglas Fisher, and Nancy Frey Classroom management is traditionally a matter of encouraging good
behavior and discouraging bad by doling out rewards and punishments. But
studies show that when educators empower students to address and
correct misbehavior among themselves, positive results are longer
lasting and more wide reaching. In Better Than Carrots or Sticks,
longtime educators and best-selling authors Dominique Smith, Douglas
Fisher, and Nancy Frey provide a practical blueprint for creating a
cooperative and respectful classroom climate in which students and
teachers work through behavioral issues together. "Striving For Equity: District Leadership for Narrowing the Opportunity and Achievement Gaps" by Robert Smith and S. David Brazer Based on in-depth interviews, Striving for Equity brings to light
the complex and illuminating stories of thirteen longtime
superintendents—all leaders of the Minority Student Achievement Network
(MSAN)—who were able to make progress toward narrowing opportunity and
achievement gaps in traditional school districts with diverse
populations and multiple, competing agendas. Drawing on current research
in organizational learning, the authors introduce a framework
consistent with the systemic perspective of these superintendents to
help school leaders who want to prioritize the narrowing of gaps. "The Little Book of Restorative Discipline for Schools" by Lorraine Stutzman Amstutz and Judy H. Mullet Can community-building begin in a classroom? The authors of this book
believe that by applying restorative justice at school, we can build a
healthier and more just society. With practical applications and models. "Fostering Resilient Learners" by Kristin Souers with Pete Hall Grounded in research and the authors' experience working with trauma-affected students and their teachers, Fostering Resilient Learners will help you cultivate a trauma-sensitive learning environment for students across all content areas, grade levels, and educational settings. The authors - a mental health therapist and a veteran principal - provide proven, reliable strategies to help you understand what trauma is and how it hinders the learning, motivation, and success of all students in the classroom. |
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13.F. OSBA Summer Board Conference
Presenter:
Board Chair
Description:
The Board will determine attendance at the OSBA Summer Conference, July 20-22, 2018, at the Bend Riverhouse.
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14. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The
directors of Human Resources and Title Programs, Special Education, Business Services, and Instruction, Equity & Partnerships will
be available to provide an oral report to the Board on matters of interest
concerning their area of responsibility.
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15. Board Member Reports and Comments
Presenter:
Lane ESD Board, Liaisons, Advisors
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15.A. Board Member Reports
Presenter:
Lane ESD Board
Description:
As Board Members prepare their comments or reports, please
consider the
following questions:
1. What programs did I visit over the last month? What committees did I participate in? 2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Alan Contreras Chris Culver Sherry Duerst-Higgins Linda Hamilton Vanessa Truett Rose Wilde Aaron Brown, Superintendents' Council Advisor Emilio Hernandez, Community Advisor Mike Anderson, Liaison, Creswell School District Derek Pennel, Liaison, Blachly School District Guy Rosinbaum, Liaison, Siuslaw School District |
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15.B. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to
be considered for the next board meeting. Please call or email to the Board Chair or
Superintendent.
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16. Announcements/Correspondence
Presenter:
Board Chair
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16.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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16.B. Kudos
Presenter:
Administrators
Description:
The following kudos were submitted via Lane ESD's online Kudos! form: Kudos to: Meagan Yelenich Reported by: Julie Reason: Thank you for all your hard work, all the time. I want to especially thank you for your help cleaning up between the two Board meetings last night. You were not asked, but you went the extra mile and took initiative to be helpful. I really appreciate it. Kudos to: Lawren Ward Reported by: Daniele McCallum Reason: Lawren has gone above and beyond helping to get networking tools for facilities staff to use. This new system is easier and more user friendly and he showed great skills in working through this project. Kudos to: Brad Johnston Reported by: Carol Knobbe Reason: Thank you for making the Migrant Education Welcome Center a reality! The space will be great for staff to work in and for meeting with parents. Kudos to: Brad Johnston Reported by: Daniele Reason: The new safety and Lane ESD bulletin board looks awesome, nice work! |
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16.C. Announcements
Presenter:
Board Chair
Description:
A.
Lane ESD
and Component Districts Professional Development Activities for Educators
- Elementary Math Foundations, June 26-29, 2018 - Lane County Superquest, August 1-3, 2018 - Studying Skillful Teaching - Administrative Course: Analyzing Teaching for Student Results, August 6-8, 2018 - ORPATS: Preshool/Elementary Evidence Based Practices, Workshop, August 16-17, 2018 - Studying Skillful Teaching - Module 1: The Knowledge Base of Teaching, August 17, August 20, and August 27, 2018 - Studying Skillful Teaching - Module 2: Essential Elements of Unit/Lesson Design, August 21-22, and October 23 2018 B. Lane ESD Board Member Activities and Opportunities - Lane ESD Retirement Reception, June 6, 2018 - Westmoreland Campus June Jam, June 11, 2018 - Lifeskills Transition Student Graduation, June 13, 2018 (10:00 a.m., Westmoreland) - OSBA Board of Directors Meeting, June 22-24, 2018 - OSBA Summer Board Conference 2018, July 20-22, 2018- 72nd Annual OSBA Annual Convention, November 8-11, 2018 C. Upcoming Conferences and Events - Ambitious Math & Science, June 18-22, 2018 - YTP Summer Academy, June 20-21, 2018 - Number Talks Institute, June 27-28, 2018 - Reach Higher Oregon Summit, July 19-20, 2018 - ACTE-Oregon Summer Professional Development, July 30-31, 2018 - Oregon Math Leaders Conference, August 3-4, 2018 - Elevate Educator Extern Celebration, August 23, 2018 - STEM: Night At the Ems, August 27, 2018 D. Component District Board Meeting Dates for June/July 2018 Bethel - June 11 & 25 Blachly - June 20, July 18 Creswell - June 13 Crow-Applegate-Lorane - June 21 Eugene - June 6 & 20 Fern Ridge - June 18 Junction City - June 25 Lowell - June 25, July 23 Mapleton - June 13 Marcola - June 12 McKenzie - June 20, July 18 Oakridge - June 11, July 9 Pleasant Hill - June 25 Siuslaw - June 20 South Lane - June 4 Springfield - June 11 & June 25 |
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17. Adjournment
• The next regular meeting is scheduled to be held Tuesday, August 7, 2018, at the Lane ESD Administrative Offices, 1200 Hwy 99N. Board members should plan for an earlier meeting time and meeting content to include a retreat/work session for planning and discussion of the Strategic Plan. |