October 3, 2017 at 6:00 PM - Regular Meeting

Description:  The Board of Directors of Lane Education Service District will discuss Board Goals for 2017-18.

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

Description:  The agenda will be reviewed for changes or additions.

Description:  Carmen Urbina, Migrant Education Program Coordinator, and Migrant Education Program staff will present on current changes and activities happening in the Migrant Education Program

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.

1. Lane ESD Board Meeting Minutes of September 5, 2017
2. Human Resource Report, dated September 26, 2017
3. Grant/Contracts Awarded Report, dated September 2017

Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for August 2017.

Description:  Two component district Budget Committee positions expired in June, 2017: Beth Gerot, Eugene School District 4J and Jeff Ramp, Crow-Applegate-Lorane School District.

Eugene School District 4J has nominated its Board member Evangelina Sundgrenz as a Lane ESD Budget Committee member, and nominated Eileen Nittler as an alternate Lane ESD Budget Committee member to serve in the event that Ms. Sundgrenz is unavailable.

BE IT RESOLVED that the Board of Directors of Lane ESD appoints Evangelina Sundgrenz as a Lane ESD Budget Committee member, with Eileen Nittler as alternate, both from Eugene School District 4j Board of Directors.

BE IT FURTHER RESOLVED that the Board of Directors of Lane ESD appoints Jeff Ramp, Crow-Applegate-Lorane School District to the Lane ESD Budget Committee.

Terms end June 30, 2019.

Description:  Dave Standridge, Business Services Director, has developed the Budget Year 2018-19 Calendar.  The first Budget Committee meeting will be held in the Spring of 2017, and the Budget Hearing is scheduled prior to the June 2018 Board meeting.

BE IT RESOLVED that the Board of Directors of Lane ESD approves the 2018-19 Budget Calendar as submitted. 

Description:  At the August 8, 2017 meeting of the Lane ESD Board of Directors, the Board reviewed and updated district and committee assignments.  The document outlining assignments has been updated and submitted to the Board for approval.

BE IT RESOLVED that the Board of Directors of Lane ESD accept the Lane ESD Board Member District and Agency/Committee Assignments (document) as submitted.

Description:  A resolution to change the type of employee contributions made to the Oregon Public Employees Retirement System (OPERS) for individuals employed on a casual/temporary basis or as substitutes, from Employer Paid Pre-Tax (EPPT) contributions to Member Paid After-Tax (MPAT contributions.

WHEREAS, the Governing Board previously determined that the tax benefit offered by IRC section 414(h)(1) should be provided to all employees who are members of OPERS, and resolved to submit their employee contributions on an EPPT basis regardless of whether they were regular employees or employed on a casual/temporary or as substitutes; and

WHEREAS, the Governing Board has now determined that the tax benefit offered by IRC section 414(h)(2) should be provided only to regular employees who are members of OPERS and not to those employed on a casual/temporary basis or as substitutes:

NOW, THEREFORE, BE IT RESOLVED AND CONFIRMED:
 
I. That the District shall not make employee contributions to OPERS on behalf of individuals hired after October 3, 2017 and employed on a casual/temporary basis or as substitutes, but instead shall submit their employee contributions on an MPAT basis.

II. That "employee contributions" shall mean those contributions to OPERS which are deducted from the salary of individuals employed on a casual/temporary basis or as substitutes, and are credited to such individual employees' accounts pursuant to ORS 238A.330(2).

III. That the District's policy in this regard is not retroactive in its application.
 

Description:   

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  The OSBA Board of Directors has voted to ask member Boards to approve formal incorporation under ORS Chapter 65 to maintain OSBA's tax-exempt status.  While this change is important to OSBA as an organization, it should have little to no effect on members.  The one exception is that charter schools will no longer be able to join as associate members; they will be able to obtain OSBA services by contracting for them through their sponsoring district.

Member districts will vote on a resolution on the proposed bylaws during the OSBA voting period, which opens November 13 and closes December 15.  Ballots will be distributed on October 13. 

The Lane ESD Board of Directors will cast its vote during the December 5, 2017 Board meeting.

Description:  The Board of Directors of Lane ESD will discuss the OSBA Fall Regional & Roundtable meetings, held on September 21, 2017 at Lane ESD.

Description:  The Board and Lane ESD administration will discuss Ms. Hammond's speaking engagements in Eugene.

Description:  The directors of Human Resources and Title Programs, Special Education, Business Services, and Instruction, Equity & Partnerships will be available to provide an oral report to the Board on matters of interest concerning his/her area of responsibility. 

Description:  As Board Members prepare their comments or reports, please consider  the following questions: 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
And 4.     What are the next steps or follow-up activities planned?

Alan Contreras
Chris Culver
Sherry Duerst-Higgins
Linda Hamilton
Marissa Morris
Vanessa Truett
Rose Wilde
Aaron Brown, Superintendents' Council Advisor
Emilio Hernandez, Community Advisor
Mike Anderson, Liaison, Creswell School District
Erik Bishoff, Liaison, Springfield Public Schools
Derek Pennel, Liaison, Blachly School District
Guy Rosinbaum, Liaison, Siuslaw School District

Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description:  Technology
In the Spring, Christina Okesson worked to file for eRate funds to increase circuit speeds for all Lane County districts.  Since July 1, Jason Dodge has been working with each responding service provider and has completed three upgrades.  As of September 28, 2017,  Mapleton, McKenzie and Blachly districts have moved to higher speed bandwidth.  They were receiving 10Mb, 20Mb and 30 Mb, respectively.  They have now moved to a fiber connection and are each receiving 100Mb or above connections to the Lane ESD core.

Administration

Special Education 
Lane County staff and MLK Jr Staff expressed appreciation for new technology that allows students to journal while they learn.

Rick Dancer visited Lane School for a media story this month. Visit Rick's Facebook page to view the video.

Description:  A.      Lane ESD and Component Districts Professional Development Activities for Educators
- Studying Skillful Teaching, Module 1: The Knowledge Base of Teaching, October 3, 2017
- Effective ELL Strategies for K-5 Teachers, October 3, 2017
- NGSS and Project-Based Learning, October 3, 2017
- Studying Skillful Teaching, Differentiated Conferencing, October 4-5, 2017
- Studying Skillful Teaching - Module 4: High Expectations Teaching, Days 2 & 3 of 3-day course, October 12 & December 7, 2017
- Lane County Public Health Disease Prevention, Protocols, and Outbreak Response, October 18, 2017
- Studying Skillful Teaching - Module 2: Essential Elements of Unit/Lesson Design, 3-day course, October 19, November 16, December 11, 2017
- STAR Training, November 2 & 3, 2017
- Studying Skillful Teaching - Module 5: Principles of Learning, November 8, 2017
- Dyslexia Related Teacher Training - 6-day Comprehensive Training, February 22, 2018

B. Lane ESD Board Member Activities and Opportunities 
- OSBA 71st Annual Convention, November 9-12, 2017

C.  Upcoming Conferences and Events
- Lane School Open House, October 4, 2017, 6:00-7:00 p.m.
- Elevate Lane County Career & Tech Education for Manufacturing Day, October 6, 2017
- Career Exploration Event at Lane County Fairgrounds, October 12, 2017
- EC CARES Grand Opening, Retirement Reception, October 19, 2017

D. Component District Board Meeting Dates for October-December 2017
Bethel -  October 9 & 23, November 13, December 11
Blachly -   October 18, November 15, December 20
Creswell -   October 11, November 8, December 13
Crow-Applegate-Lorane -   October 16, November 20, December 18
Eugene -   October 4 & 18, November 1 & 15, December 6
Fern Ridge -   October 16, November 20, December 18
Junction City -   October 23, November 27, January 22
Lowell -   October 23, November 27, December 11
Mapleton -    October 11, November 8, December 13
Marcola -  October 9, November 13, December 11
McKenzie -   October 18, November 15, December 20
Oakridge -   October 9, November 13, December 11
Pleasant Hill -   October 9, November 6, December 11
Siuslaw -    October 11, November 15, December 13
South Lane -   October 2, November 6, December 4
Springfield -   October 9, November 13, December 11