May 1, 2025 at 11:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. Basin Tour
Rationale:
Attached is information about the 2025 NRD Niobrara Basin Tour on June 9th-10th based in Valentine. Registrations are due (To Jill) on or before May 9th.
more info: The Nebraska Association of Resources Districts (NARD), in collaboration with the Niobrara Basin NRDs, is pleased to invite you to the 2025 NRD Basin Tour. Join us for an immersive two-day experience as we explore key projects and programs dedicated to protecting Nebraska’s natural resources. Tour Highlights Include:
Registration Information: To reserve your seat, please submit your completed by May 9th. Space is limited and early registration is encouraged. Registrations received after May 9th will be subject to lodging availability. Registration Fee Includes:
If you plan to arrive early and need a room for Sunday night, be sure to mark this on your registration form. All lodgings must be booked through NARD.
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
Rationale:
Mike Sotak will give an update on their findings and future plans for the Wanahoo Stilling Basin.
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3.C. Sale of Current NRD Office
Rationale:
With the May 9th auction date, discussion is requested to set a minimum accepted bid and potentially appoint a Sale Sub Committee to meet after the completion of the auction to discuss and make a recommendation for approval or rejection to the full board on May 12th.
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3.C.1. Surplus Property/Office Furniture
Rationale:
We have had an interest in purchasing some of our office furnishings that we will not be moving to the new office. Staff is requesting discussion on available items and potential prices.
Recommended Motion(s):
To declare office furnishings/equipment that we will not be moving to the new office as surplus property. It was further recommended to give public entities priority to purchase the surplus property Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D. NRD New Office Update
Rationale:
New Office Building Committee met with Scheele/Kayton and JEO to review and discuss construction status. An update will be given to the committee.
Plans are to wait until we are moved in to evaluate boardroom audio needs and security camera needs.
Recommended Motion(s):
To ratify the building sub-committee approval of 5 change orders totaling $14,434 as attached to the Executive Committee Minutes. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D.1. Moving Company
Rationale:
Chapman has gathered prices for moving our large office equipment to the new office. The moving company is fully insured. Staff will be responsible for packing and moving their individual office/Cube items, and we are planning to work with our local school(s) to secure volunteer help moving boxes, basement items etc.
After closing on the sale of our existing property, we will have up to 60 days to move//remove our additional items and provide possession of the property. Plans are to use a portion of this time to move our shop and outbuilding contents (also with volunteer assistance) to the new location.
Recommended Motion(s):
To hire Heartland Moving Company to move large items into the new building at at cost not to exceed $3,500 Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D.2. Diode Cameras
Rationale:
We are hoping to be able to utilize some of our existing exterior security cameras at our new office. Number of cameras needed and locations will be determined once we move in.
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3.E. Lake Wanahoo Amphitheater
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3.F. HBE360 Contract
Rationale:
Our current contract with HBE360 will expire June 2025. We have asked them for updated contract pricing (attached) for years ending June 2026, June 2027, June 2028 and June 2029.
Recommended Motion(s):
To enter into a 4 year contract with HBE 360 as outlined in the attached engagement letter and authorize Gottschalk to sign. Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Wanahoo Seasonal Staff
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to review the March Financials.
Recommended Motion(s):
To approve the March Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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