June 2, 2021 at 7:00 PM - Regular Board Meeting
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I. 7:00 p.m. Regular Board Meeting:
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II. Call to Order, Roll Call, Flag Salute, Land Acknowledgement
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III. Agenda Review
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IV. Introduction of Guests and Superintendent’s Report
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V. Comments by Board Chair
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VI. Receive Reports from High School Student Representatives
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VII. Conduct a Public Hearing on the 2021-22 Budget
Presenter: Andrea Belz, Director of Financial Services
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In accordance with Oregon's Local Budget Law, the District has held four Budget Committee meetings this year, beginning in January, to review, discuss, revise and approve the 2021-22 budget. A public comment period was offered at each of the budget meetings.
On May 10, 2021, the budget committee approved the 2020-21 proposed budget and then sent it to the 4J Board of Directors for adoption. This hearing is on the 2021-22 budget as approved by the Budget Committee on May 20, 2020. Notice of this budget hearing and the 2020-21 budget totals were published in the Register Guard on May 23, 2021. There will be a total of 30 minutes of public comment regarding the 2021-22 budget. Individual speakers are limited to 3 minutes and cannot give their time to another speaker. Speakers may offer objective comments or criticism about district operations and programs, however, the board will not hear complaints concerning individual district personnel. Please contact the Superintendent's office at 541-790-7707 for more information about submitting a formal complaint.
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VIII. Items Raised by the Audience
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Individual speakers are limited to three minutes and cannot give their time to another speaker. There will be a total of 30 minutes of public comment. If additional time for public comment is needed, it will be at the end of the meeting.
Speakers may offer objective comments or criticism about district operations and programs. The district has a board policy for filing a formal complaint against an individual. Please contact the Superintendent's Office at 541-790-7707 for more information about submitting a formal complaint. |
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IX. Comments by Employee Groups
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Employee group representatives are limited to three minutes.
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X. Comments and Committee Reports by Individual Board Members
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Each board member is limited to three minutes.
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XI. Consent Group - Items for Action
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XI.1. Set the Tuition Rates for the 2021-22 School Year
Presenter: Kat Lange, Director of Student Services and Andrea Belz, Director of Finance
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XI.2. Adopt Resolution 2022–02 Designating Depositories for School Funds
Presenter: Andrea Belz, Director of Financial Services
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XI.3. Designate Executive Officer and Budget Officer for Fiscal Year 2021-22
Presenter: Andrea Belz, Director of Financial Services
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XI.4. Designate Auditor for Fiscal Year 2021-22
Presenter: Andrea Belz, Director of Financial Services
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XI.5. Designate Clerk and Deputy Clerks for Fiscal Year 2021-22
Presenter: Holly Langan, Director of Support Services
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XI.6. Approve School Meal Prices for Fiscal Year 2021-22
Presenter: Holly Langan, Director of Support Services
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XI.7. Approve Meeting Minutes for the following Board Meetings: February 17, 2021; March 31, 2021; April 16, 2021; April 21, 2021
Presenter: Cydney Vandercar, Superintendent
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XI.8. Approve Personnel Action
Presenter: Karen Hardin, Director of Human Resources
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XI.9. Approve Renewal of FuelEd Contract
Presenters: Andy Dey, Director of High Schools and Paula Nolan, Principal, Eugene Online Academy
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for Instruction
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XII. Items for Information
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XII.1. Receive Update on Building Issues at the Kelly Middle School / YG Elementary School Site (15 minutes)
Presenters: Cydney Vandercar, Superintendent; Kyle Tucker, Chief Operations Officer and Ryan Spain, Director of Facilities
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XII.2. Update on COVID–19 School Operations and Planning (15 minutes)
Presenter: Cydney Vandercar, Superintendent
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XII.3. Receive Superintendent's Evaluation
Presenter: Mary Walston, Board Chair
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XIII. Items for Action at a Future Meeting
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XIII.1. Consider Adoption of 2021–22 Budget
Presenter: Andrea Belz, Director of Financial Services
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XIII.2. Consider Board Calendar for the 2021–22 School Year
Presenter: Cydney Vandercar, Superintendent
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XIII.3. Consider Community Benefits Bidding
Presenter: Christine Nesbit, General Counsel
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XIV. Suggestions by the Board for Consideration of Items at a Future Meeting
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XIV.1. Meeting Dates:
June 2021: Wednesday, June 2, Wednesday. June 16, and June 23 Board Retreat July 2021: Thursday, July 1 at 12:00 p.m. "Oath of Office"
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XV. Adjourn
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