April 18, 2024 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGMENT OF BOARD MEMBERS PRESENT: Mackenzie Strawn
PLEDGE OF ALLEGIANCE: Mackenzie Strawn

Description:  Changes to the agenda after posting on April 12, 2024 will be acknowledged:

Added Attachments-
*6.0-Debt Service
*11.1-02.21.24 Regular Session Minutes-DRAFT
*14.2-April 2024 Enrollment Totals 04.12.24
Revised Agenda Items-
*15 - addition of 192.660(2)(f) to Executive Session

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This item is set aside for informational presentations that are not recurring agenda items. 

Description:  Teacher Appreciation Week is May 6-10, 2024. The Board will vote to approve a resolution honoring their commitment and dedication. 

RECOMMENDED MOTION-RES #041824A
Be it resolved that the NSSD expresses its deep appreciation of its Licensed staff by adopting Resolution #041824A proclaiming May 6-10, 2024 to be TEACHER APPRECIATION WEEK.

Description:  Principal Ryan Westenskow will lead his team in reporting on the great things happening at Sublimity School

Description:  This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students. Both Reps. have scheduling conflicts and will not be in attendance. A summary of their reports has been included.

Lucas
*Baseball is 6-9, and is playing tonight at home against Philomath.
*Softball is 9-4 overall, and 4-1 in league! They are playing in Newport.
*Both golf teams have competed in two meets so far this season. The boys have two left in Marshfield (4/29 and 5/6-7). The girls have three, one of which is on the 29th at home in Stayton.
*Tennis only has a few matches left, but they have a dual meet vs. Estacada at home on 4/30 @4:00 PM.
*Additionally, this year, SHS has its first-ever official Male Volleyball club team! They are playing a match at home tonight against South Albany. It is awesome to see new sports clubs having opportunities in our school!
Benjamin
*Homegoing week: traditions such as powderpuff, staff vs senior kickball and male cheerleading!
*Summer kickoff: From 4-7pm at Stayton High school on the last day of school! Will have catering options, games and several activities
*Teacher Appreciation Week: Serving breakfast for all staff Monday of that week. Also, we will be giving gifts and thank you cards written by students!
*Academic Awards night: May 24th
*STUDENT REP. APPLICANT UPDATE: 7 students are still expressing high interest. We are now in the process of distributing applications and offering time for them to ask more questions about the position.

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services and other information relating to that department.

Description:  The Director of Nutrition Services will give an update on the effects of all schools in the district qualifying for free meals under the Community Eligibility Provision as of January 1, 2024.

Description:  This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives. 

Description:  This standing agenda item is for reports from the Stayton, Sublimity and Lyons City Council Liaisons:
Stayton: David Patty
Sublimity: Tass Morrison/Michael Taylor
Lyons: Mike Wagner 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meetings are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Grace Bromley-SIMS/Counselor
Katelyn Thomson-SUB/LA
 
Resignations 
Benjamin Barker- ML/LA & SS
Charles Carter- SHS/LA
Elizabeth Dark- SUB/LRC

Leave of Absence
Brooke Smith- SES/ 8/24-11/24

Description:  The following amendments were made to Licensed contracts after being approved by the Board on March 7, 2024.

GLOVER, KELSIE - FTE 1.0 STAYTON HIGH SCHOOL
Was listed as Probationary Year 1, Recommend Probationary Year 2
Amendment: Probationary Year 2 Recommend Probationary Year 3

STUTZMAN, RONALD - FTE 1.0 STAYTON HIGH SCHOOL
Was listed as Probationary Year 2 Recommend Probationary Year 3
Amendment: Probationary Year 3 Recommend Year 1 of a 2-year contract (2024-26)

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  This standing agenda item is for the board to receive status updates on the district’s Strategic Planning Process.

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included. 

Description:  Current enrollment is listed below. Refer to the attachment for a breakdown by grade at each location and totals from previous months in the school year. 

Mari-Linn: 159
Sublimity: 352
Stayton Elementary: 352
Stayton Intermediate/Middle: 432
Stayton High: 611
Locust Street Academy: 61
Stayton Virtual Academy: 85
Total: 2052

Description:  A list of possible future agenda items is attached.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

April 27, 2024 - FFA Banquet
5:00-8:00 ~ Historic Heater Farm

May 9, 2024 - NSSD Budget Committee Meeting
6:00-8:00 pm ~ District Office/Santiam Meeting Room
 

May 16, 2024-Regular Session Board Meeting (note change in start time)
4:00 pm ~ Stayton High School

June 20, 2024 - Budget Hearing & Regular Session Board Meeting
5:30 pm ~ District Office/Santiam Meeting Room (Budget Hearing)
6:00 pm ~ District Office/Santiam Meeting Room (Regular Session)

Description:  The Board of Directors will now meet in executive session pursuant to ORS 192.660(2)(i) -To review and evaluate the employment-related performance of the chief executive officer and 192.660(2)(f)- To consider information or records that are exempt by law from public inspection. Representatives of the news media and designated staff shall be allowed to attend the executive session [other than those held relating to labor negotiations or student records]. All other members of the audience are asked to leave the room and the audio/video will be turned off for those viewing virtually.

No board action may be taken in executive session. At the end of the executive session, the Board will return to open session and welcome the audience back into the meeting.

(if present) Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session except to state the general subject of the session as previously announced.